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Petition Type: New
ID: 10846
Submitted: August 10, 2023 at 12:07:48 PM
First Name: Ahmad
Last Name: Pottinger
Pronoun: He Him
Preferred Name: Ahmad
Student Number: 20242082
Degree Program: BA
Plan: ENGL 215
Level of Study: 4

Petition Categories

Petition Categories: Drop a course after the academic deadline
Code: ENGL 215
Term: Summer
Year: 2023
Petition Category: Drop a course after the academic deadline

Level 1 Status

Status: Denied

Level 2

Appeal Type: Level 2
ID: 222
Submitted: August 28, 2023 at 12:47:07 PM
Relevant Petition: 10846
Decision(s) Being Appealed: Drop a course after the academic deadline: ENGL 215, Summer 2023

Appeal Grounds

Appeals to the Board of Studies must include a letter based on one or more of the Grounds for Appeal (Appeal Regulation 3.4). What are the grounds you are basing your appeal on?
  • The Associate Dean's decision did not follow the rules of procedural fairness. A breach of procedural fairness includes such things as the Associate Dean failed to:
    • Make a reasonable decision in your appeal. A “reasonable” decision is one that is based on evidence, thought out and supported by facts and logical inferences from the facts. To be reasonable, the decision must contain adequate reasons for the conclusions.
Appeal Grounds Details: I feel that the associate dean, without proper information and access, assumed that I was able to drop the course within the granted period and did not take all the factors into account as to why I would try to complete the course and was ignorant to the reasons I failed the course despite my trying, as lack of proper access to technology as well as my mental health issues as well as health and finical issues made it insurmountable at the end to pass the course.

Appeal Letter

Appeal Letter: Dear to whom it may concern, I am writing this letter to appeal the decision made to deny my late drop request as of August 2023, The decision I believe is wildly inaccurate with the points made and position taken, and all these results have resulted in a tremendous amount of stress and concern for me. This summer has been extremely hard on me through dealing with illness, family trauma, physical injury, mental illness, and technical issues resulting from these circumstances. I tore a tendon in my finger to begin the summer, and this has affected me through the whole summer as well I have been dealing with family issues stemming from finical as well as personal trauma that has caused me to be effectively estranged from my family which has caused much mental anguish and struggle. Throughout the summer, I was unable to access the internet at my house due to the bill being overdue, as a result of me being left by my housemates to foot the entire bill by myself, which not only added to my anxiety and stress it also made me unable to complete my school work on time due to working full time and being unable to access the internet in my time at home to complete the assignments in Engl 215. While attempting throughout the whole summer, to complete this course on time and with good academic standing. While dealing with all of these extenuating circumstances, they started to significantly affect my ability to perform academically at a standard that is up to the university standard. I attempted the whole summer to put myself mentally in a position to be successful in this class. By attending the public as well as school librarys as much as I can in my small amount of free time as I had a full time job throughout the summer to support myself, which is corroborated by the supporting documents that I have attached and submitted to this appeal. While I understand the rule that before week 7, I need to evaluate and drop the course, I am a student who relies on financial aid to support me through school and have no financial support from family and those around me; therefore, due to my reliance on OSAP to make my way through school, and due to this fact felt unbelievable stress to complete this course to make sure I was able to keep my financial aid. I improperly chose to continue the class. It was only after weeks of discussion and deciding with my therapist, as well as asking the professor what the best course of action for myself, that we finally decided that with proper documentation, the proper course of action. Even with the financial penalty that would occur from OSAP, as the stress from the course as well as from all the financial issues were starting to take a toll on my health, causing much stress and for my chronic stomach issues to return, I understand the rules, and I believe that because of the extenuating mental health issues, it was extenuating enough to be granted the opportunity to drop this course late not to have my academic career tarnished by some of the worst moments of my life that I already had and still have a terrible time while dealing with circumstances and would hate to be punished twice for these moments and how the have affected my academic standing. I also took HIST 252 in the summer, which is currently a failing grade, but after discussions and explanation with the instructor, he was able to allow me to hand in the assignments and boost my grade to a passing mark, I also explored this option with the ENGL 215 instructor however he said he was unable to and advised me himself to late drop the course and attempt again the coming year. The late drop was certainly the last resort as a solution for these issues.
I am a student who works hard academically and athletically and wants to finish my degree in good standing and have had a terrible summer and would not want this to hinder my academics more, and with those reasons in detail, I believe I should be able to drop this course to allow me to continue this academic year not on academic probation by the university as I am hoping to do more than obtain my general degree after this year.

Documentation

I plan to submit additional documentation at a later date: I have documents I also will get another letter from wellness by Wednesday, Also I will ask my academic advisor to write on my behalf and I hope to have that in by Friday.

Level 2 Amendments

Appeal Type: Level 2 Amendment
ID: 223
Submitted: August 28, 2023 at 3:26:20 PM
Relevant Petition: 10846
New Information: After talking to my academic advisor, I wanted to add an amendment to my level two appeal, discussing that I showed an attempt to complete the assignments I can by handing in multiple essays for the class as well as using a hotspot from my phone in order to complete my exam even while being in my situation, That week I also decided to drop the class prior to completing the exam but still attempted the exam in my extenuating circumstance to demonstrate to the professor my continued efforts in the course regardless of my circumstance. I was unable to complete the discussion portion as well as the last essays as I was dealing with all of these circumstances, as mentioned in my letter began working night shifts and became truly overwhelmed due to all of the circumstances becoming truly extreme as well as receiving eviction notices due to one of my roommates not paying their share of the rent (N4) which caused my anxiety and stress to become extreme ast,which was why my ability to complete work waivered in this time, and after discussing these circumstances with my professor and therapist they both suggested that regarding my circumstances the best course of action for me in the course regardless of exam mark was to drop the course late due to the circumstance and attempt the course at a later day. Again regarding my HIST 252 class, I was only able to complete this course due to my professor being very accommodating of my situation and allowing me to hand in multiple assignments late and mark them issuing late marks but because of that I was still able to pass the course which will be updated in SOLUS on Wednesday morning, my ENGL 215 professor while expressing apologies for my situation said it was against his policy to accept late work but that he fully supports my request to late drop the course due to the circumstances regarding my situation and due to this I believe that I should be able to drop ENGL 215 from the summer semester.

Appeal Grounds

Appeals to the Board of Studies must include a letter based on one or more of the Grounds for Appeal (Appeal Regulation 3.4). What are the grounds you are basing your appeal on?
  • The Associate Dean's decision did not follow the rules of procedural fairness. A breach of procedural fairness includes such things as the Associate Dean failed to:
    • Make a reasonable decision in your appeal. A “reasonable” decision is one that is based on evidence, thought out and supported by facts and logical inferences from the facts. To be reasonable, the decision must contain adequate reasons for the conclusions.

Documentation

Appeal Type: Level 2 Amendment
ID: 230
Submitted: September 10, 2023 at 11:35:45 PM
Relevant Petition: 10846
New Information: A letter from my therapist at school in support of me dropping the course from this summer.

Appeal Grounds

Appeals to the Board of Studies must include a letter based on one or more of the Grounds for Appeal (Appeal Regulation 3.4). What are the grounds you are basing your appeal on?
  • The Associate Dean's decision did not follow the rules of procedural fairness. A breach of procedural fairness includes such things as the Associate Dean failed to:
    • Make a reasonable decision in your appeal. A “reasonable” decision is one that is based on evidence, thought out and supported by facts and logical inferences from the facts. To be reasonable, the decision must contain adequate reasons for the conclusions.

Documentation