Manage Appeals
Petition Type: New
ID: 13608
Submitted: September 22, 2025 at 11:30:39 PM
First Name: Makayla
Last Name: King
Pronoun: She/her
Preferred Name: Makayla King
Student Number: 20295117
Email: 21mimk@queensu.ca
Degree Program: BAH
Plan: ARTH
Level of Study: 4
Petition Categories
Petition Categories: Add a course after the academic deadline
Code: ARTH 307
Term: Fall
Year: 2025
Petition Category: Add a course after the academic deadline
Instructor's Name: Dawn cunningham
Code: ARTH 391
Term: Fall
Year: 2025
Petition Category: Add a course after the academic deadline
Instructor's Name: Dawn Cunningham
Section/Class Number: 001
Code: ARTH 383
Term: Fall
Year: 2025
Petition Category: Add a course after the academic deadline
Instructor's Name: Katherine Romba
Code: ARTH 348
Term: Fall
Year: 2025
Petition Category: Add a course after the academic deadline
Instructor's Name: Norman Vorano
Code: ARTH 234
Term: Fall
Year: 2025
Petition Category: Add a course after the academic deadline
Instructor's Name: Juliana Ribeiro da Silva Bevilacqua
Section/Class Number: 001
Province / Region: Eastern Ontario
Exam Centre: Kingston
Petition Letter
Petition Letter: I am writing to respectfully petition for permission to add the five course of ARTH 391, ARTH 307, ARTH 383, ARTH 348, and ARTH 234 to my schedule for the Fall 2025 semester.
Unfortunately, I was unable to register for these courses during the regular registration period due to a hold on my student account (Student ID: 20295117). The hold, which was related to a one-year leave of absence, was meant to be completed by the start of the 2025 fall term but remained active on my account throughout the course registration period. I had gone to the undergrad registration as well as the Head of the Art History Department a week before the beginning of the semester to ask for assistance in resolving the hold on my account, to ensure that I would be able to enrol in courses.
I went back and forth between these two departments as well as the Academic Advising team as there were difficulties in having the hold removed, and the Art History Department Head had reached out to the department’s Undergraduate Chair several times during the following weeks as we were working together to try to resolve this issue. The hold issue has since been resolved as of September 18th. However, by the time the hold was removed, the Add/Drop deadline for the fall semester (Sept 15th) had passed and I found myself still unable to enrol in courses despite my commitment to returning to full-time studies at Queen’s.
The courses I listed above are critical to my academic progression, as they help fulfill requirements that I need to achieve in order to graduate. I have been attending lectures and communicating with the professors for all of these courses, including doing all of the assigned readings. I am committed to catching up on any missed material, whether this be adding extra assignments or any other form of extracurricular work. I will continue to work with my professors to ensure a smooth transition into each of these classes, should I be granted permission to enrol.
I hope you will consider my petition and I appreciate your time and attention to this matter. Please let me know if there is any additional information you require or steps I should take. I am also happy to attach any supporting documentation I may need to help further this process.
Thank you very much for your understanding and support.
Unfortunately, I was unable to register for these courses during the regular registration period due to a hold on my student account (Student ID: 20295117). The hold, which was related to a one-year leave of absence, was meant to be completed by the start of the 2025 fall term but remained active on my account throughout the course registration period. I had gone to the undergrad registration as well as the Head of the Art History Department a week before the beginning of the semester to ask for assistance in resolving the hold on my account, to ensure that I would be able to enrol in courses.
I went back and forth between these two departments as well as the Academic Advising team as there were difficulties in having the hold removed, and the Art History Department Head had reached out to the department’s Undergraduate Chair several times during the following weeks as we were working together to try to resolve this issue. The hold issue has since been resolved as of September 18th. However, by the time the hold was removed, the Add/Drop deadline for the fall semester (Sept 15th) had passed and I found myself still unable to enrol in courses despite my commitment to returning to full-time studies at Queen’s.
The courses I listed above are critical to my academic progression, as they help fulfill requirements that I need to achieve in order to graduate. I have been attending lectures and communicating with the professors for all of these courses, including doing all of the assigned readings. I am committed to catching up on any missed material, whether this be adding extra assignments or any other form of extracurricular work. I will continue to work with my professors to ensure a smooth transition into each of these classes, should I be granted permission to enrol.
I hope you will consider my petition and I appreciate your time and attention to this matter. Please let me know if there is any additional information you require or steps I should take. I am also happy to attach any supporting documentation I may need to help further this process.
Thank you very much for your understanding and support.
Academic Plan
Academic Plan: As a student in the Art History Major Plan who took a one-year leave of absence after my third year of full-time studies, I am eager to return and complete my fourth year of study at Queen's despite issues in resolving the hold on my student account associated with the academic leave. I have completed three years of full-time study already in my program, and the courses I am hoping to be enrolled in will all contribute directly to my degree program requirements and keep me on track to graduate once I have completed the credits that I need.
I am highly interested in the content in every single one of these courses and have been so excited to re-immerse myself in the world of art history as it is a subject that I am very passionate about. I have been doing my best to keep up with my desired courses despite not having access to the OnQ page or being officially enrolled by regularly attending the lectures, engaging with the content, completing the assigned readings, and communicating with other students in these courses. I have also been reaching out to the professors and initiating discussions on how to successfully navigate the courses if I am able to be enrolled, and have had some great conversations that have left me very optimistic about the rest of this semester.
If I encounter any difficulties over the course of the fall term in re-entering the academic environment, I will be sure to reach out to some of the services that I have become familiar with over my time at Queen's, including SASS, Academic Advising, Peer Tutoring, and Student Wellness Services. I will also work on developing a good, consistent study schedule and will continue creating study groups with other students in my desired courses as I have begun doing already.
I am highly interested in the content in every single one of these courses and have been so excited to re-immerse myself in the world of art history as it is a subject that I am very passionate about. I have been doing my best to keep up with my desired courses despite not having access to the OnQ page or being officially enrolled by regularly attending the lectures, engaging with the content, completing the assigned readings, and communicating with other students in these courses. I have also been reaching out to the professors and initiating discussions on how to successfully navigate the courses if I am able to be enrolled, and have had some great conversations that have left me very optimistic about the rest of this semester.
If I encounter any difficulties over the course of the fall term in re-entering the academic environment, I will be sure to reach out to some of the services that I have become familiar with over my time at Queen's, including SASS, Academic Advising, Peer Tutoring, and Student Wellness Services. I will also work on developing a good, consistent study schedule and will continue creating study groups with other students in my desired courses as I have begun doing already.
Documentation
Professional Letter Detail: NO DOC
Document: Enrol_Permission_ARTH_Courses.png
Documentation Detail: Written permission to join classes from head of art history department
Document: Enrol_Permission_ARTH_Courses_2.png
Documentation Detail: written permission to join classes from head of art history department
Decision Letters
Level 1 Status
Status: DeniedLevel 2
Appeal Type: Level 2
ID: 345
Submitted: October 4, 2025 at 11:51:55 PM
Relevant Petition: 13608
Decision(s) Being Appealed: Add a course after the academic deadline: ARTH 307, Fall 2025 (Dawn cunningham )
Add a course after the academic deadline: ARTH 391, Fall 2025 (Dawn Cunningham)
Add a course after the academic deadline: ARTH 383, Fall 2025 (Katherine Romba)
Add a course after the academic deadline: ARTH 348, Fall 2025 (Norman Vorano)
Add a course after the academic deadline: ARTH 391, Fall 2025 (Dawn Cunningham)
Add a course after the academic deadline: ARTH 383, Fall 2025 (Katherine Romba)
Add a course after the academic deadline: ARTH 348, Fall 2025 (Norman Vorano)
Appeal Grounds
Appeals to the Board of Studies must include a letter based on one or more of the Grounds for Appeal (Appeal Regulation 3.4). What are the grounds you are basing your appeal on?
- The Associate Dean's decision did not follow the rules of procedural fairness. A breach of procedural fairness includes such things as the Associate Dean failed to:
- Remain unbiased when reviewing your petition.
Appeal Grounds Details: Dear Members of the Board of Studies
I am writing to formally appeal the decision made by the Associate Dean regarding my petition to register for the Fall semester. Due to a temporary hold on my student account, I was unable to register for courses during the designated enrollment period. In July when I had first gone to register, I had seen the hold. I thought it was still on my account due to the fact that I had taken a summer course the year before. Then again later in July and August when the hold was still on my account, I was confused. I reached out to my head of department, and undergrad registration during August as for what I understood I had completed the necessary steps in rejoining for the fall semester. I acted in good faith by attempting to resolve the issue as soon as I became aware of it.
The hold was only released from my account after the registration for classes had expired. During this time I had been in contact with my head of department and the undergraduate registration. I was also attending classes that I wanted to join and had talked to the professors there. Understanding the academic importance of maintaining progress this term, I proactively reached out to the instructors of the courses I intended to take. I have received approval or permission from most of them to join their classes, despite the delayed registration. The associate dean had acknowledged the fact that I had this permission but still denied my petition. Despite these efforts and the support I received from faculty, the Associate Dean denied my appeal without providing adequate reasoning that addressed the specific circumstances of my case. The decision lacked a clear explanation as to why my individual situation warranted a denial. My request is simply to be allowed to continue my studies this semester, as I have done all I can within the circumstances to resolve the issue and meet academic expectations.
After I had gotten the denied petition, I had spoken to academic advising who encouraged me to write a second appeal. I now respectfully submit this final appeal for your consideration.
I am writing to formally appeal the decision made by the Associate Dean regarding my petition to register for the Fall semester. Due to a temporary hold on my student account, I was unable to register for courses during the designated enrollment period. In July when I had first gone to register, I had seen the hold. I thought it was still on my account due to the fact that I had taken a summer course the year before. Then again later in July and August when the hold was still on my account, I was confused. I reached out to my head of department, and undergrad registration during August as for what I understood I had completed the necessary steps in rejoining for the fall semester. I acted in good faith by attempting to resolve the issue as soon as I became aware of it.
The hold was only released from my account after the registration for classes had expired. During this time I had been in contact with my head of department and the undergraduate registration. I was also attending classes that I wanted to join and had talked to the professors there. Understanding the academic importance of maintaining progress this term, I proactively reached out to the instructors of the courses I intended to take. I have received approval or permission from most of them to join their classes, despite the delayed registration. The associate dean had acknowledged the fact that I had this permission but still denied my petition. Despite these efforts and the support I received from faculty, the Associate Dean denied my appeal without providing adequate reasoning that addressed the specific circumstances of my case. The decision lacked a clear explanation as to why my individual situation warranted a denial. My request is simply to be allowed to continue my studies this semester, as I have done all I can within the circumstances to resolve the issue and meet academic expectations.
After I had gotten the denied petition, I had spoken to academic advising who encouraged me to write a second appeal. I now respectfully submit this final appeal for your consideration.
Appeal Letter
Appeal Letter: Dear Members of the Board of Studies,
I am writing to formally appeal the Associate Dean’s decision to deny my petition to register late for Fall 2025 courses (ARTH 307, ARTH 348, ARTH 383, and ARTH 391). I respectfully request that the Board reconsider this decision, as I believe it was both not reasonable given the facts and circumstances I presented.
The reason I was unable to register on time was due to a hold on my SOLUS account connected to a prior withdrawal status. I had thought I had completed all the necessary requirements to be able to re-enroll and so I was confused as why the hold persisted after July. This hold remained in place despite my intent to return to studies, and by the time it was removed, the registration deadline had passed. Recognizing this, I acted immediately: I contacted my head of department and undergrad registration in August to inquire about re-enrollment. I had the help of my head of department in reaching out to each of my professors. Every one of them granted me permission to join their courses, showing confidence in my ability to succeed and catch up. I attended classes and was actively engaged while waiting for official registration to be processed.
In the Associate Dean’s response, these efforts were acknowledged—but not meaningfully considered in the final decision. The response focused instead on a general concern about starting courses late, stating that entering in Week 4
I am writing to formally appeal the Associate Dean’s decision to deny my petition to register late for Fall 2025 courses (ARTH 307, ARTH 348, ARTH 383, and ARTH 391). I respectfully request that the Board reconsider this decision, as I believe it was both not reasonable given the facts and circumstances I presented.
The reason I was unable to register on time was due to a hold on my SOLUS account connected to a prior withdrawal status. I had thought I had completed all the necessary requirements to be able to re-enroll and so I was confused as why the hold persisted after July. This hold remained in place despite my intent to return to studies, and by the time it was removed, the registration deadline had passed. Recognizing this, I acted immediately: I contacted my head of department and undergrad registration in August to inquire about re-enrollment. I had the help of my head of department in reaching out to each of my professors. Every one of them granted me permission to join their courses, showing confidence in my ability to succeed and catch up. I attended classes and was actively engaged while waiting for official registration to be processed.
In the Associate Dean’s response, these efforts were acknowledged—but not meaningfully considered in the final decision. The response focused instead on a general concern about starting courses late, stating that entering in Week 4
Documentation
Document: Enrol Permission ARTH -1.png
Decision Letters
History
Originally submitted September 22, 2025 at 11:30:39 PM.
| Field | Reference | Old Value | New Value | Note | User | Date/Time |
|---|---|---|---|---|---|---|
| status | N/A | Received | In Review | Kerri Andrews | 2025-09-23 2:02:14 PM | |
| status | N/A | In Review | Denied | Kerri Andrews | 2025-09-24 12:31:22 PM | |
| associate_dean | N/A | Dorit Naaman (Associate Dean Academic) | Kerri Andrews | 2025-09-24 12:31:22 PM | ||
| decision_letter | N/A | N/A | Decision letter sent | Kerri Andrews | 2025-09-24 12:32:10 PM | |
| new_appeal_level_2 | N/A | Level 2 | Level 2 Appeal ID: 345 | 21mimk | 2025-10-04 11:51:55 PM | |
| status | N/A | Received | In Review | Kathrine Scott | 2025-10-16 2:12:52 PM | |
| status | N/A | In Review | Denied | Kathrine Scott | 2025-11-18 2:04:44 PM | |
| decision_letter | N/A | N/A | Decision letter sent | Kathrine Scott | 2025-11-18 2:06:39 PM |