Decision Letter
Submission Number: 14398
Decision Date: June 23, 2026
Associate Dean: Dorit Naaman (Associate Dean Academic)
Student Name: Gurkaran Veer Singh
Student Email: 21gvs@queensu.ca
Course: STAT 263
Term: Winter
Year: 2026
Category: Request an extension of an exam deferral
Instructor: Tyler Meadows
Additional Information: Final Exam
Course: MATH 120
Term: Fall/Winter
Year: 2026
Category: Request an extension of an exam deferral
Instructor: Khoa Nguyen
Additional Information: Final Exam
Course: MATH 110
Term: Fall/Winter
Year: 2026
Category: Request an extension of an exam deferral
Instructor: Noriko Yui
Additional Information: Final exam
Dear Karan,
Thank you for your petition regarding a deferral of the Final Exam in STAT 263 (W26), MATH 110, and MATH 120 (FW25/26). I have carefully reviewed your request and while I’m unable to grant your petition, I want to assure you that your circumstances were considered thoughtfully and with care as part of the decision-making process.
Academic Appeal and Petition Regulation 1.7.1.6 (Requests for an Extension of an Exam Deferral) outlines that a student affected by extenuating circumstances who cannot write an exam as scheduled may request academic consideration and ask the course instructor for an exam deferral. Instructors may approve a deferral for up to one full term following the completion of a course. Where a student is unable to write the deferred exam due to the same or different extenuating circumstances, any request for an additional deferral must be made by petition to the Associate Dean (Academic) and must be supported by appropriate documentation. The instructor is consulted to confirm their agreement and availability to support a further deferral. If the instructor cannot support an extension of an exam deferral, the student may be encouraged to consider other petition options instead.
In addition, Academic Appeal and Petition Regulation 1.7.1.5 (To Request an Extension of the Deadline to Submit Incomplete Work) states that a student with extenuating circumstances who have been unable to complete the majority of the work in a class should consider a petition to drop a class after the deadline rather than an extension of the deadline to submit incomplete work.
The instructor of STAT 263 (W26) confirmed that while you completed all assignments throughout the term and Test #1, you did not complete approximately 65% of the remaining graded components in the course.
The instructor of MATH 110 (FW25/26) confirmed that you did not achieve a passing grade on Midterm #2 or the Fall term exam. While you completed most of the homework assignments in the Winter term, Midterms #3 and #4, as well as the final exam, were not written.
The instructor of MATH 120 (FW25/26) confirmed that the majority of the graded work in the course remains outstanding, including two midterms and the final exam.
Given your performance across completed course components and the extent to which course requirements remain incomplete, you are not eligible for an extension of an incomplete grade or an additional exam deferral under the regulations. This request is therefore denied.
That said, as the documentation you provided confirms extenuating circumstances in April and May of 2026, I will allow you to drop STAT 263 (W26), MATH 110, and MATH 120 (FW25/26) after the academic deadline. If you choose to accept this option, your final grade will be replaced with a DR notation on your transcript. Please email asc.petitions@queensu.ca within 10 business days of receiving this letter if you wish to proceed.
Additionally, if you wish to appeal this decision, information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). Appeals to the Board of Studies must be submitted within 10 business days of the date of this decision. The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in navigating your next steps.
Sincerely,
Dorit Naaman, Ph.D.
Associate Dean (Academic)
Decision Date: June 23, 2026
Associate Dean: Dorit Naaman (Associate Dean Academic)
Student Name: Gurkaran Veer Singh
Student Email: 21gvs@queensu.ca
Course: STAT 263
Term: Winter
Year: 2026
Category: Request an extension of an exam deferral
Instructor: Tyler Meadows
Additional Information: Final Exam
Course: MATH 120
Term: Fall/Winter
Year: 2026
Category: Request an extension of an exam deferral
Instructor: Khoa Nguyen
Additional Information: Final Exam
Course: MATH 110
Term: Fall/Winter
Year: 2026
Category: Request an extension of an exam deferral
Instructor: Noriko Yui
Additional Information: Final exam
Dear Karan,
Thank you for your petition regarding a deferral of the Final Exam in STAT 263 (W26), MATH 110, and MATH 120 (FW25/26). I have carefully reviewed your request and while I’m unable to grant your petition, I want to assure you that your circumstances were considered thoughtfully and with care as part of the decision-making process.
Academic Appeal and Petition Regulation 1.7.1.6 (Requests for an Extension of an Exam Deferral) outlines that a student affected by extenuating circumstances who cannot write an exam as scheduled may request academic consideration and ask the course instructor for an exam deferral. Instructors may approve a deferral for up to one full term following the completion of a course. Where a student is unable to write the deferred exam due to the same or different extenuating circumstances, any request for an additional deferral must be made by petition to the Associate Dean (Academic) and must be supported by appropriate documentation. The instructor is consulted to confirm their agreement and availability to support a further deferral. If the instructor cannot support an extension of an exam deferral, the student may be encouraged to consider other petition options instead.
In addition, Academic Appeal and Petition Regulation 1.7.1.5 (To Request an Extension of the Deadline to Submit Incomplete Work) states that a student with extenuating circumstances who have been unable to complete the majority of the work in a class should consider a petition to drop a class after the deadline rather than an extension of the deadline to submit incomplete work.
The instructor of STAT 263 (W26) confirmed that while you completed all assignments throughout the term and Test #1, you did not complete approximately 65% of the remaining graded components in the course.
The instructor of MATH 110 (FW25/26) confirmed that you did not achieve a passing grade on Midterm #2 or the Fall term exam. While you completed most of the homework assignments in the Winter term, Midterms #3 and #4, as well as the final exam, were not written.
The instructor of MATH 120 (FW25/26) confirmed that the majority of the graded work in the course remains outstanding, including two midterms and the final exam.
Given your performance across completed course components and the extent to which course requirements remain incomplete, you are not eligible for an extension of an incomplete grade or an additional exam deferral under the regulations. This request is therefore denied.
That said, as the documentation you provided confirms extenuating circumstances in April and May of 2026, I will allow you to drop STAT 263 (W26), MATH 110, and MATH 120 (FW25/26) after the academic deadline. If you choose to accept this option, your final grade will be replaced with a DR notation on your transcript. Please email asc.petitions@queensu.ca within 10 business days of receiving this letter if you wish to proceed.
Additionally, if you wish to appeal this decision, information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). Appeals to the Board of Studies must be submitted within 10 business days of the date of this decision. The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in navigating your next steps.
Sincerely,
Dorit Naaman, Ph.D.
Associate Dean (Academic)
Generated June 23, 2026 at 10:11:26 AM.