Decision Letter
Appeal Number: 3108
Decision Date: April 5, 2017
Associate Dean: Johanne Benard, Ph.D.
Student Name: Jeffrey Shum
Student Email: 13hhjs@queensu.ca
Course: PHIL 270
Term: Winter
Year: 2017
Category: Add a course after the academic deadline
Instructor: Nancy Salay
Dear Mr. Shum:
I have carefully considered your appeal to add PHIL 270 (W 2017) after the academic deadline. After reviewing your file, I have decided to deny your request.
As you know, courses must be added on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under exceptional circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s ability to add a course within the deadline was significantly compromised by extenuating circumstances beyond his or her control.
The deadlines for adding courses have been designed and established in order to provide sufficient time for students to obtain the relevant permission, determine their interest in the course material, to consider their ability to handle each course, and to evaluate their overall workload. In the absence of extenuating circumstances, beyond your control, which would have prevented you from meeting the add deadline as published in the Arts and Science Calendar, I can not reasonably waive the Faculty Regulation.
Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. Additionally, these kinds of extraordinary situations are normally supported by documentation from a professional.
Your appeal does not present any extenuating circumstances which prevented you from adding these courses by the deadline, nor does it supply any sufficient supporting documentation.
Your SOLUS activity report shows that you attempted to drop PHIL 270 on February 8 at 8:45 pm and you received a message stating that your request was €œpending€. You then attempted to drop the course again at 10:18 pm and that drop was successful. Your instructor confirmed that your attendance in the course throughout the term has been sparse and you have a considerable amount of work that remains outstanding. For these reasons, I cannot reasonably allow you to re-add this course past the deadline.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Johanne Bénard, Ph.D.
Associate Dean (Studies)
10142407Shum
Decision Date: April 5, 2017
Associate Dean: Johanne Benard, Ph.D.
Student Name: Jeffrey Shum
Student Email: 13hhjs@queensu.ca
Course: PHIL 270
Term: Winter
Year: 2017
Category: Add a course after the academic deadline
Instructor: Nancy Salay
Dear Mr. Shum:
I have carefully considered your appeal to add PHIL 270 (W 2017) after the academic deadline. After reviewing your file, I have decided to deny your request.
As you know, courses must be added on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under exceptional circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s ability to add a course within the deadline was significantly compromised by extenuating circumstances beyond his or her control.
The deadlines for adding courses have been designed and established in order to provide sufficient time for students to obtain the relevant permission, determine their interest in the course material, to consider their ability to handle each course, and to evaluate their overall workload. In the absence of extenuating circumstances, beyond your control, which would have prevented you from meeting the add deadline as published in the Arts and Science Calendar, I can not reasonably waive the Faculty Regulation.
Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. Additionally, these kinds of extraordinary situations are normally supported by documentation from a professional.
Your appeal does not present any extenuating circumstances which prevented you from adding these courses by the deadline, nor does it supply any sufficient supporting documentation.
Your SOLUS activity report shows that you attempted to drop PHIL 270 on February 8 at 8:45 pm and you received a message stating that your request was €œpending€. You then attempted to drop the course again at 10:18 pm and that drop was successful. Your instructor confirmed that your attendance in the course throughout the term has been sparse and you have a considerable amount of work that remains outstanding. For these reasons, I cannot reasonably allow you to re-add this course past the deadline.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Johanne Bénard, Ph.D.
Associate Dean (Studies)
10142407Shum
Generated April 5, 2017 at 11:37:24 AM.