Decision Letter
Appeal Number: 3824
Decision Date: September 28, 2017
Associate Dean: Jill Atkinson, Ph.D.
Student Name: Min JAng
Student Email: 14mj22@queensu.ca
Dear Mr. Jang:
I have carefully considered your request to have your appeal heard after the one-term timeline for submission. After reviewing your file I have decided to deny your request.
The appeal timeline is in place to give students sufficient time to respond to an academic decision. The one-term timeline offers students time to seek academic counseling, to write up and submit an appeal, and to collect the supporting documents necessary to the appeal. Further, the appeal timeline is in place to ensure that decision making takes place in a timely manner, allowing students to continue in their academic programs without ongoing concern for unresolved matters.
Exceptions to this regulation can only be granted in cases where extenuating circumstances beyond a student's control render the student unable to appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated. An appeal of this type should include a presentation of the specific reasons for a delay and should include any document which support the reasons for delay.
Your file shows that you submitted an appeal in May 2016 and you met with an academic advisor on April 13, 2017 to discuss submitting another appeal so I do not accept your argument that you were unaware of the timeline and process. You admitted in your letter that you were not attentive and this caused you to miss the deadline to appeal. Without any documentation of extenuating circumstances beyond your control that prevented you from meeting the appeal deadline, I cannot waive the regulation.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Jill Atkinson, Ph.D.
Associate Dean (Studies)
10163978Jang2
Decision Date: September 28, 2017
Associate Dean: Jill Atkinson, Ph.D.
Student Name: Min JAng
Student Email: 14mj22@queensu.ca
Dear Mr. Jang:
I have carefully considered your request to have your appeal heard after the one-term timeline for submission. After reviewing your file I have decided to deny your request.
The appeal timeline is in place to give students sufficient time to respond to an academic decision. The one-term timeline offers students time to seek academic counseling, to write up and submit an appeal, and to collect the supporting documents necessary to the appeal. Further, the appeal timeline is in place to ensure that decision making takes place in a timely manner, allowing students to continue in their academic programs without ongoing concern for unresolved matters.
Exceptions to this regulation can only be granted in cases where extenuating circumstances beyond a student's control render the student unable to appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated. An appeal of this type should include a presentation of the specific reasons for a delay and should include any document which support the reasons for delay.
Your file shows that you submitted an appeal in May 2016 and you met with an academic advisor on April 13, 2017 to discuss submitting another appeal so I do not accept your argument that you were unaware of the timeline and process. You admitted in your letter that you were not attentive and this caused you to miss the deadline to appeal. Without any documentation of extenuating circumstances beyond your control that prevented you from meeting the appeal deadline, I cannot waive the regulation.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Jill Atkinson, Ph.D.
Associate Dean (Studies)
10163978Jang2
Generated September 28, 2017 at 8:54:48 AM.