Decision Letter
Appeal Number: 4032
Decision Date: January 8, 2018
Associate Dean: Jill Atkinson, Ph.D.
Student Name: Yufei Guo
Student Email: yufeike@gmail.com
Dear Ms. Guo:
I have carefully considered your request to have your appeal heard after the 21-day timeline for submission. After reviewing your file I have decided to deny your request.
The appeal timeline is in place to give students sufficient time to respond to an academic decision. The 21-day timeline offers students time to seek academic counseling, to write up and submit an appeal, and to collect the supporting documents necessary to the appeal. Further, the appeal timeline is in place to ensure that decision making takes place in a timely manner, allowing students to continue in their academic programs without ongoing concern for unresolved matters.
Exceptions to this regulation can only be granted in cases where extenuating circumstances beyond a student's control render the student unable to appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated. Appeals of the regulation governing the timeline for appeals must be submitted in writing. An appeal of this type should include a presentation of the specific reasons for a delay and should include any document which support the reasons for delay.
Unfortunately, your appeal did not supply any documentation to confirm the extenuating circumstances that led to your delay in addressing your requirement to withdraw within the deadline. I am also concerned about the feasibility of the academic plan you have created. You will be eligible to return to your studies at Queen€™s again as early as the 2018 summer term. I would strongly recommend that you schedule an appointment to meet or speak with an academic advisor as well as a Career Counsellor in the early spring to help you construct a realistic plan that aligns with your interests and strengths. Appointments for academic advising can be made by calling 613-533-2470 (we offer appointments in person, by phone or through Skype). Appointments for Career Counselling can be made here: www.careers.queensu.ca You may also consider visiting the International Centre (QUIC) in the JDUC upon your arrival back on campus to receive social support as well as the Student Wellness Services Centre for counselling and strategies to help you cope with your personal challenges. Counselling appointments can be made by calling 613-533-6000 ext 78264.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Jill Atkinson, Ph.D.
Associate Dean (Studies)
20025503Guo
Decision Date: January 8, 2018
Associate Dean: Jill Atkinson, Ph.D.
Student Name: Yufei Guo
Student Email: yufeike@gmail.com
Dear Ms. Guo:
I have carefully considered your request to have your appeal heard after the 21-day timeline for submission. After reviewing your file I have decided to deny your request.
The appeal timeline is in place to give students sufficient time to respond to an academic decision. The 21-day timeline offers students time to seek academic counseling, to write up and submit an appeal, and to collect the supporting documents necessary to the appeal. Further, the appeal timeline is in place to ensure that decision making takes place in a timely manner, allowing students to continue in their academic programs without ongoing concern for unresolved matters.
Exceptions to this regulation can only be granted in cases where extenuating circumstances beyond a student's control render the student unable to appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated. Appeals of the regulation governing the timeline for appeals must be submitted in writing. An appeal of this type should include a presentation of the specific reasons for a delay and should include any document which support the reasons for delay.
Unfortunately, your appeal did not supply any documentation to confirm the extenuating circumstances that led to your delay in addressing your requirement to withdraw within the deadline. I am also concerned about the feasibility of the academic plan you have created. You will be eligible to return to your studies at Queen€™s again as early as the 2018 summer term. I would strongly recommend that you schedule an appointment to meet or speak with an academic advisor as well as a Career Counsellor in the early spring to help you construct a realistic plan that aligns with your interests and strengths. Appointments for academic advising can be made by calling 613-533-2470 (we offer appointments in person, by phone or through Skype). Appointments for Career Counselling can be made here: www.careers.queensu.ca You may also consider visiting the International Centre (QUIC) in the JDUC upon your arrival back on campus to receive social support as well as the Student Wellness Services Centre for counselling and strategies to help you cope with your personal challenges. Counselling appointments can be made by calling 613-533-6000 ext 78264.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Jill Atkinson, Ph.D.
Associate Dean (Studies)
20025503Guo
Generated January 8, 2018 at 9:07:25 AM.