Decision Letter
Appeal Number: 4083
Decision Date: February 7, 2018
Associate Dean: Jill Atkinson, Ph.D.
Student Name: Mouno Ugas
Student Email: 15mau@queensu.ca
Course: HIST263
Term: Fall
Year: 2017
Category: Drop a course after the academic deadline
Course: CWRI295
Term: Winter
Year: 2017
Category: Drop a course after the academic deadline
Course: GPHY101
Term: Winter
Year: 2017
Category: Drop a course after the academic deadline
Course: HIST214
Term: Winter
Year: 2017
Category: Drop a course after the academic deadline
Dear Ms. Ugas:
I have carefully considered your appeal to drop HIST 263 (F 2017) past the academic deadline. After reviewing your file I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under exceptional circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by extenuating circumstances beyond his or her control.
The deadlines for dropping courses have been designed and established in order to provide sufficient time for students to determine their interest in the course material, to consider their ability to handle each course, and to evaluate their overall workload.
Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. Additionally, these kinds of extraordinary situations are normally supported by documentation from a professional.
While your appeal does describe some circumstances that sound extenuating in nature, there is no adequate documentation supplied to support them. It also appears that these circumstances occurred at the end of 2016. There is no explanation to support how these circumstances specifically impacted your performance in HIST 263 over the fall of 2017. I understand that your family situation is likely ongoing in nature but given that it began well before fall term classes, you are expected to manage your workload around your other responsibilities and challenges and make decisions about dropping classes within the drop deadlines.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Jill Atkinson, Ph.D.
Associate Dean (Studies)
10208852Ugas
Decision Date: February 7, 2018
Associate Dean: Jill Atkinson, Ph.D.
Student Name: Mouno Ugas
Student Email: 15mau@queensu.ca
Course: HIST263
Term: Fall
Year: 2017
Category: Drop a course after the academic deadline
Course: CWRI295
Term: Winter
Year: 2017
Category: Drop a course after the academic deadline
Course: GPHY101
Term: Winter
Year: 2017
Category: Drop a course after the academic deadline
Course: HIST214
Term: Winter
Year: 2017
Category: Drop a course after the academic deadline
Dear Ms. Ugas:
I have carefully considered your appeal to drop HIST 263 (F 2017) past the academic deadline. After reviewing your file I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under exceptional circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by extenuating circumstances beyond his or her control.
The deadlines for dropping courses have been designed and established in order to provide sufficient time for students to determine their interest in the course material, to consider their ability to handle each course, and to evaluate their overall workload.
Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. Additionally, these kinds of extraordinary situations are normally supported by documentation from a professional.
While your appeal does describe some circumstances that sound extenuating in nature, there is no adequate documentation supplied to support them. It also appears that these circumstances occurred at the end of 2016. There is no explanation to support how these circumstances specifically impacted your performance in HIST 263 over the fall of 2017. I understand that your family situation is likely ongoing in nature but given that it began well before fall term classes, you are expected to manage your workload around your other responsibilities and challenges and make decisions about dropping classes within the drop deadlines.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Jill Atkinson, Ph.D.
Associate Dean (Studies)
10208852Ugas
Generated February 7, 2018 at 11:45:34 AM.