Submit an Academic Petition or Appeal

Appeal Number: 4083
Decision Date: February 7, 2018
Associate Dean: Jill Atkinson, Ph.D.
Student Name: Mouno Ugas
Student Email: 15mau@queensu.ca

Course: HIST263
Term: Fall
Year: 2017
Category: Drop a course after the academic deadline

Course: CWRI295
Term: Winter
Year: 2017
Category: Drop a course after the academic deadline

Course: GPHY101
Term: Winter
Year: 2017
Category: Drop a course after the academic deadline

Course: HIST214
Term: Winter
Year: 2017
Category: Drop a course after the academic deadline


Dear Ms. Ugas:

I have carefully considered your request to have your appeal heard after the one-term timeline for submission. After reviewing your file I have decided to deny your request.

The appeal timeline is in place to give students sufficient time to respond to an academic decision. The one-term timeline offers students time to seek academic counseling, to write up and submit an appeal, and to collect the supporting documents necessary to the appeal. Further, the appeal timeline is in place to ensure that decision making takes place in a timely manner, allowing students to continue in their academic programs without ongoing concern for unresolved matters.

To consider appeals outside these timelines can easily compromise fair decision making. The interested parties and the original contexts within which the matter originated may not be available. Over time, instructors, course content, the norms of evaluating course materials, and program structures may and generally do change. Furthermore, the supporting documents necessary to any appeal may no longer be available or their credibility may more easily come into question. Therefore, the inability to reconstruct accurately the circumstances leading to the original matter under appeal can compromise the decision-making process.

Exceptions to this regulation can only be granted in cases where extenuating circumstances beyond a student's control render the student unable to appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated. Appeals of the regulation governing the timeline for appeals must be submitted in writing. An appeal of this type should include a presentation of the specific reasons for a delay and should include documentation which supports the reasons for delay.

While your appeal does describe some circumstances that sound extenuating in nature, there no documentation supplied to confirm them. Unfortunately, without any supporting documentation I cannot waive the deadline and allow a late appeal to be heard.

If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).

Sincerely,



Jill Atkinson, Ph.D.
Associate Dean (Studies)


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