Decision Letter
Appeal Number: 4467
Decision Date: May 14, 2018
Associate Dean: Johanne Benard, Ph.D.
Student Name: Qi Lyu
Student Email: 16ql3@queensu.ca
Course: ECON243
Term: Winter
Year: 2017
Category: Drop a course after the academic deadline
Course: ECON244
Term: Winter
Year: 2017
Category: Drop a course after the academic deadline
Dear Ms. Lyu:
I have carefully considered your appeal to drop ECON 243 and ECON 244 (W 2018) past the academic deadline. After reviewing your file I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by circumstances beyond his or her control.
The deadlines for dropping courses have been designed and established in order to provide sufficient time for students to determine their interest in the course material, to consider their ability to handle each course, and to evaluate their overall workload.
Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. Additionally, these kinds of extraordinary situations are normally supported by documentation from a professional.
Your appeal does not supply any adequate supporting documentation. The email from Constable Dunstan does not confirm the timeline or the extent of the theft and there is no confirmation from a healthcare professional to confirm the timeline and severity of your dental problems or the impact they would have had on your studies over the course of the past year. Furthermore, there is no explanation supplied as to why you were unable to drop your courses that you were failing by the Week 8 drop deadline. Your file shows that you sought academic advising and inquired about the drop deadlines on several occasions and you were well aware of your academic standing and what grades you needed to achieve to avoid a requirement to withdraw. Without any well documented extenuating circumstances that prevented you from meeting this drop deadline, I cannot waive the academic regulations.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Johanne Bénard, Ph.D.
Associate Dean (Studies)
20025364Lyu2
Decision Date: May 14, 2018
Associate Dean: Johanne Benard, Ph.D.
Student Name: Qi Lyu
Student Email: 16ql3@queensu.ca
Course: ECON243
Term: Winter
Year: 2017
Category: Drop a course after the academic deadline
Course: ECON244
Term: Winter
Year: 2017
Category: Drop a course after the academic deadline
Dear Ms. Lyu:
I have carefully considered your appeal to drop ECON 243 and ECON 244 (W 2018) past the academic deadline. After reviewing your file I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by circumstances beyond his or her control.
The deadlines for dropping courses have been designed and established in order to provide sufficient time for students to determine their interest in the course material, to consider their ability to handle each course, and to evaluate their overall workload.
Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. Additionally, these kinds of extraordinary situations are normally supported by documentation from a professional.
Your appeal does not supply any adequate supporting documentation. The email from Constable Dunstan does not confirm the timeline or the extent of the theft and there is no confirmation from a healthcare professional to confirm the timeline and severity of your dental problems or the impact they would have had on your studies over the course of the past year. Furthermore, there is no explanation supplied as to why you were unable to drop your courses that you were failing by the Week 8 drop deadline. Your file shows that you sought academic advising and inquired about the drop deadlines on several occasions and you were well aware of your academic standing and what grades you needed to achieve to avoid a requirement to withdraw. Without any well documented extenuating circumstances that prevented you from meeting this drop deadline, I cannot waive the academic regulations.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Johanne Bénard, Ph.D.
Associate Dean (Studies)
20025364Lyu2
Generated May 14, 2018 at 9:39:37 AM.