Decision Letter
Appeal Number: 4511
Decision Date: June 11, 2018
Associate Dean: Jill Atkinson, Ph.D.
Student Name: Adrien Mindjimba
Student Email: 15am149@queensu.ca
Course: FREN 250
Term: Winter
Year: 2018
Category: Drop a course after the academic deadline
Instructor: F. Fiore
Additional Information: Compte rendu critique
Dear Mr. Mindjimba:
I have carefully considered your appeal to drop FREN 250 (W 2018) past the academic deadline. After reviewing your file I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by circumstances beyond his or her control.
The deadlines for dropping courses have been designed and established in order to provide sufficient time for students to determine their interest in the course material, to consider their ability to handle each course, and to evaluate their overall workload.
Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. Additionally, these kinds of extraordinary situations are normally supported by documentation from a professional.
Your appeal does not describe any circumstances that are extenuating in nature after the Week 8 drop deadline. Upper year students are expected to be able to gauge their academic progress in a course even without the benefit of receiving direct feedback and make academic decisions within the drop deadlines. If you were not satisfied with your performance in the course you were expected to either drop it by the drop deadline or address the issues concerning your grades with the Department before the end of term. Furthermore, as an Associate Dean (Studies) I do not have the jurisdiction or subject matter expertise to make judgements concerning course grades or learning outcomes. To investigate the issues outlined in your appeal letter, you would need to address your concerns at the departmental level first.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Jill Atkinson, Ph.D.
Associate Dean (Studies)
20008577Mindjimba
Decision Date: June 11, 2018
Associate Dean: Jill Atkinson, Ph.D.
Student Name: Adrien Mindjimba
Student Email: 15am149@queensu.ca
Course: FREN 250
Term: Winter
Year: 2018
Category: Drop a course after the academic deadline
Instructor: F. Fiore
Additional Information: Compte rendu critique
Dear Mr. Mindjimba:
I have carefully considered your appeal to drop FREN 250 (W 2018) past the academic deadline. After reviewing your file I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by circumstances beyond his or her control.
The deadlines for dropping courses have been designed and established in order to provide sufficient time for students to determine their interest in the course material, to consider their ability to handle each course, and to evaluate their overall workload.
Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. Additionally, these kinds of extraordinary situations are normally supported by documentation from a professional.
Your appeal does not describe any circumstances that are extenuating in nature after the Week 8 drop deadline. Upper year students are expected to be able to gauge their academic progress in a course even without the benefit of receiving direct feedback and make academic decisions within the drop deadlines. If you were not satisfied with your performance in the course you were expected to either drop it by the drop deadline or address the issues concerning your grades with the Department before the end of term. Furthermore, as an Associate Dean (Studies) I do not have the jurisdiction or subject matter expertise to make judgements concerning course grades or learning outcomes. To investigate the issues outlined in your appeal letter, you would need to address your concerns at the departmental level first.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Jill Atkinson, Ph.D.
Associate Dean (Studies)
20008577Mindjimba
Generated June 11, 2018 at 9:18:39 AM.