Decision Letter
Appeal Number: 5573
Decision Date: April 22, 2019
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Maya Kotsovolos
Student Email: 17mk68@queensu.ca
Course: PSYC 100
Term: Winter
Year: 2019
Category: Drop a course after the academic deadline
Dear Maya Kotsovolos:
I received your letter of appeal requesting a late drop in PSYC 100 (F/W 2018-19) and I am sorry to have read that you have experienced some challenges during your first year of studies. After reviewing your appeal letter and documentation, I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by circumstances beyond his or her control.
I am sure this is a disappointing decision, but your appeal does not describe any circumstances that are extenuating in nature. Challenging life circumstances are not considered sufficient reasons to alter a grade on a transcript. The drop deadline is set at Week 8 to allow students plenty of time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it.
Going forward, I suggest that you inform yourself of the academic regulations concerning deadlines as they are outlined in the Important Dates section on the Arts and Science web page and assess your progress in your courses or discuss your options with an Academic Advisor during week 7 or 8 of the term. If you find that you have fallen behind in your readings or assignments, it is your responsibility to drop by the end of week 8.
This is a difficult learning experience Maya but one that will be valuable as you proceed with the pursuit of your university degree. The long term impact of a failure or low grade should not weigh particularly heavy when, and if, you apply to a graduate program. Please note that if you repeat a course, the lower grade will be excluded from your GPA and the higher grade would be include in your GPA once the course is completed.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€). Do not use the on-line application for this process. The Office of the Ombudsman can also assist students with advice about policies and procedures. You may contact the Ombudsman at ombuds@queensu.ca or by phone at 613-533-6495.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Studies)
20103012Kotsovolos
Decision Date: April 22, 2019
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Maya Kotsovolos
Student Email: 17mk68@queensu.ca
Course: PSYC 100
Term: Winter
Year: 2019
Category: Drop a course after the academic deadline
Dear Maya Kotsovolos:
I received your letter of appeal requesting a late drop in PSYC 100 (F/W 2018-19) and I am sorry to have read that you have experienced some challenges during your first year of studies. After reviewing your appeal letter and documentation, I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by circumstances beyond his or her control.
I am sure this is a disappointing decision, but your appeal does not describe any circumstances that are extenuating in nature. Challenging life circumstances are not considered sufficient reasons to alter a grade on a transcript. The drop deadline is set at Week 8 to allow students plenty of time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it.
Going forward, I suggest that you inform yourself of the academic regulations concerning deadlines as they are outlined in the Important Dates section on the Arts and Science web page and assess your progress in your courses or discuss your options with an Academic Advisor during week 7 or 8 of the term. If you find that you have fallen behind in your readings or assignments, it is your responsibility to drop by the end of week 8.
This is a difficult learning experience Maya but one that will be valuable as you proceed with the pursuit of your university degree. The long term impact of a failure or low grade should not weigh particularly heavy when, and if, you apply to a graduate program. Please note that if you repeat a course, the lower grade will be excluded from your GPA and the higher grade would be include in your GPA once the course is completed.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€). Do not use the on-line application for this process. The Office of the Ombudsman can also assist students with advice about policies and procedures. You may contact the Ombudsman at ombuds@queensu.ca or by phone at 613-533-6495.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Studies)
20103012Kotsovolos
Generated April 22, 2019 at 9:51:49 AM.