Decision Letter
Appeal Number: 7164
Decision Date: December 21, 2020
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Zhaocheng Yang
Student Email: yang.z@queensu.ca
Course: FREN 106
Term: Fall
Year: 2020
Category: Drop a course after the academic deadline
Dear Zhaocheng Yang:
I have read with interest your appeal to drop FREN 106 (F 2020), taking note of the circumstances you outlined. After reviewing your appeal fully, I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by circumstances beyond his or her control. Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. Please note as well that the appeal process is not meant to manage an ongoing or chronic condition.
I am certainly sympathetic to your situation and realize that this is a disappointing decision, however QSAS offered to extend your accommodations without documentation due to the pandemic and you were offered and appointment with Student Wellness Services, which you did not do. I cannot therefore, in good conscience, adjust your academic record. In the future, I encourage you to carefully evaluate your progress in a course prior to the drop deadline date and if you have not kept up with the course work, you should drop the course by the drop deadline. The drop deadline is set to allow students time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it.
Zhaocheng, let me remind you that if a student repeats a course, the lower grade will be excluded from the GPA and the higher grade will be included.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€). Do not use the on-line application for this process. You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20084413Yang5
Decision Date: December 21, 2020
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Zhaocheng Yang
Student Email: yang.z@queensu.ca
Course: FREN 106
Term: Fall
Year: 2020
Category: Drop a course after the academic deadline
Dear Zhaocheng Yang:
I have read with interest your appeal to drop FREN 106 (F 2020), taking note of the circumstances you outlined. After reviewing your appeal fully, I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by circumstances beyond his or her control. Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. Please note as well that the appeal process is not meant to manage an ongoing or chronic condition.
I am certainly sympathetic to your situation and realize that this is a disappointing decision, however QSAS offered to extend your accommodations without documentation due to the pandemic and you were offered and appointment with Student Wellness Services, which you did not do. I cannot therefore, in good conscience, adjust your academic record. In the future, I encourage you to carefully evaluate your progress in a course prior to the drop deadline date and if you have not kept up with the course work, you should drop the course by the drop deadline. The drop deadline is set to allow students time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it.
Zhaocheng, let me remind you that if a student repeats a course, the lower grade will be excluded from the GPA and the higher grade will be included.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€). Do not use the on-line application for this process. You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20084413Yang5
Generated December 21, 2020 at 2:19:41 PM.