Decision Letter
Appeal Number: 7430
Decision Date: April 5, 2021
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Julianna Boros
Student Email: 17jb3@queensu.ca
Course: LING 320
Term: Winter
Year: 2021
Category: Drop a course after the academic deadline
Dear Julianna Boros:
I have read with interest your appeal to drop LING 320 (W 2021), taking note of the challenges you outlined. After reviewing your appeal fully, I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by circumstances beyond his or her control. Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance and is supported by documentation.
I am certainly sympathetic to your situation and realize that this is a disappointing decision, however without more substantial documentation to support the circumstances outlined, I am unable to grant this appeal. In the future, I encourage you to carefully evaluate your progress in a course by week 7 of the term and if you are finding the material too difficult or have not kept up with the course work, you should drop the course by the week 8 drop deadline. The drop deadline is set at Week 8 to allow students plenty of time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it.
Julianna, let me remind you that if a student repeats a course, the lower grade is excluded from their GPA and the higher grade is include. I also suggest that you reach out to Student Academic Success Services (SASS) who may be able to assist you with academic support, and of course I encourage you to continue to work with your QSAS Advisor who can help offer support as you attempt to manage your circumstances.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€). Do not use the on-line application for this process. You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20070766Boros
Decision Date: April 5, 2021
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Julianna Boros
Student Email: 17jb3@queensu.ca
Course: LING 320
Term: Winter
Year: 2021
Category: Drop a course after the academic deadline
Dear Julianna Boros:
I have read with interest your appeal to drop LING 320 (W 2021), taking note of the challenges you outlined. After reviewing your appeal fully, I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by circumstances beyond his or her control. Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance and is supported by documentation.
I am certainly sympathetic to your situation and realize that this is a disappointing decision, however without more substantial documentation to support the circumstances outlined, I am unable to grant this appeal. In the future, I encourage you to carefully evaluate your progress in a course by week 7 of the term and if you are finding the material too difficult or have not kept up with the course work, you should drop the course by the week 8 drop deadline. The drop deadline is set at Week 8 to allow students plenty of time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it.
Julianna, let me remind you that if a student repeats a course, the lower grade is excluded from their GPA and the higher grade is include. I also suggest that you reach out to Student Academic Success Services (SASS) who may be able to assist you with academic support, and of course I encourage you to continue to work with your QSAS Advisor who can help offer support as you attempt to manage your circumstances.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€). Do not use the on-line application for this process. You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20070766Boros
Generated April 5, 2021 at 9:00:58 AM.