Decision Letter
Appeal Number: 7441
Decision Date: April 5, 2021
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Margot Histed
Student Email: margot.histed@queensu.ca
Course: PHIL 316
Term: Winter
Year: 2021
Category: Drop a course after the academic deadline
Dear Margot Histed:
I received your letter of appeal requesting a late drop in PHIL 316 (W 2021) and I am sorry to have read that you were not able to juggle this course with your competing demands. After reviewing your appeal letter, I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by circumstances beyond his or her control.
Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. Additionally, these kinds of extraordinary situations are normally supported by documentation from a professional.
I am sure this is a disappointing decision, but your appeal does not describe any circumstances that are extenuating in nature and it does not supply any relevant documentation. A busy volunteer schedule is not a sufficient reason to alter a grade on a transcript. In addition, your roommate€™s documentation, which confirms her illness, does not provide me with information about the severity or impact that had on your studies. The drop deadline is set at Week 8 to allow students plenty of time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€). Do not use the on-line application for this process. You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20123117Histed
Decision Date: April 5, 2021
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Margot Histed
Student Email: margot.histed@queensu.ca
Course: PHIL 316
Term: Winter
Year: 2021
Category: Drop a course after the academic deadline
Dear Margot Histed:
I received your letter of appeal requesting a late drop in PHIL 316 (W 2021) and I am sorry to have read that you were not able to juggle this course with your competing demands. After reviewing your appeal letter, I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by circumstances beyond his or her control.
Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. Additionally, these kinds of extraordinary situations are normally supported by documentation from a professional.
I am sure this is a disappointing decision, but your appeal does not describe any circumstances that are extenuating in nature and it does not supply any relevant documentation. A busy volunteer schedule is not a sufficient reason to alter a grade on a transcript. In addition, your roommate€™s documentation, which confirms her illness, does not provide me with information about the severity or impact that had on your studies. The drop deadline is set at Week 8 to allow students plenty of time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€). Do not use the on-line application for this process. You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20123117Histed
Generated April 5, 2021 at 9:04:18 AM.