Decision Letter
Appeal Number: 7682
Decision Date: May 25, 2021
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Alanna Day
Student Email: 0aed4@queensu.ca
Course: HIST
Term: Winter
Year: 2021
Category: Drop a course after the academic deadline
Dear Alana Day:
I have read with interest your appeal to drop HIST 228 (W 2021) late, taking note of the circumstances you outlined. After reviewing your appeal fully, I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by circumstances beyond his or her control. Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance.
I am certainly sympathetic to your situation and realize that this is a disappointing decision, however your day surgery took place well before the drop date and if your recovery time was more lengthy than you had hoped, you could have dropped the course by the March drop date deadline. In addition, the documentation you submitted does not address the prolonged recovery and the impact that had on your studies. I cannot therefore, in good conscience, adjust your academic record.
In the future, I encourage you to carefully evaluate your progress in a course prior to the drop deadline date and if you have not kept up with the course work, you should drop the course by the drop deadline. The drop deadline is set to allow students time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it.
Alana, let me remind you that if a student repeats a course, the lower grade will be excluded from the GPA and the higher grade will be included.
I also want to point out that should you run into difficulties in the future, you may want to request Academic Consideration where extension may be a possible remedy to help during difficult periods. Here is the link to information about that process: https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€). Do not use the on-line application for this process. You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
10008877Day1
Decision Date: May 25, 2021
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Alanna Day
Student Email: 0aed4@queensu.ca
Course: HIST
Term: Winter
Year: 2021
Category: Drop a course after the academic deadline
Dear Alana Day:
I have read with interest your appeal to drop HIST 228 (W 2021) late, taking note of the circumstances you outlined. After reviewing your appeal fully, I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by circumstances beyond his or her control. Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance.
I am certainly sympathetic to your situation and realize that this is a disappointing decision, however your day surgery took place well before the drop date and if your recovery time was more lengthy than you had hoped, you could have dropped the course by the March drop date deadline. In addition, the documentation you submitted does not address the prolonged recovery and the impact that had on your studies. I cannot therefore, in good conscience, adjust your academic record.
In the future, I encourage you to carefully evaluate your progress in a course prior to the drop deadline date and if you have not kept up with the course work, you should drop the course by the drop deadline. The drop deadline is set to allow students time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it.
Alana, let me remind you that if a student repeats a course, the lower grade will be excluded from the GPA and the higher grade will be included.
I also want to point out that should you run into difficulties in the future, you may want to request Academic Consideration where extension may be a possible remedy to help during difficult periods. Here is the link to information about that process: https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€). Do not use the on-line application for this process. You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
10008877Day1
Generated May 25, 2021 at 2:15:53 PM.