Decision Letter
Appeal Number: 990
Decision Date: May 5, 2015
Associate Dean: Johanne Benard, Ph.D.
Student Name: Siyi Emily Bao
Student Email: e.bao@queensu.ca
Ms. Siyi Emily Bao
e.bao@queensu.ca
Dear Ms. Bao:
I have carefully considered your request to have your appeal heard after the 21-day timeline for submission. After reviewing your file I have decided to deny your request.
The appeal timeline is in place to give students sufficient time to respond to an academic decision. The 21-day timeline offers students time to seek academic counseling, to write up and submit an appeal, and to collect the supporting documents necessary to the appeal. Further, the appeal timeline is in place to ensure that decision making takes place in a timely manner, allowing students to continue in their academic programs without ongoing concern for unresolved matters.
To consider appeals outside these timelines can easily compromise fair decision making. The interested parties and the original contexts within which the matter originated may not be available. Over time, instructors, course content, the norms of evaluating course materials, and program structures may and generally do change. Furthermore, the supporting documents necessary to any appeal may no longer be available or their credibility may more easily come into question. Therefore, the inability to reconstruct accurately the circumstances leading to the original matter under appeal can compromise the decision-making process.
Exceptions to this regulation can only be granted in cases where extenuating circumstances beyond a student's control render the student unable to appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated. Appeals of the regulation governing the timeline for appeals must be submitted in writing. An appeal of this type should include a presentation of the specific reasons for a delay and should include any document which support the reasons for delay.
According to your file, you met with an academic advisor in the Faculty Office last May and she provided you with information on how to submit an appeal to the Associate Dean (Studies). The next day, you sent an email to Dr. Krull (which you provided a copy of) requesting to drop MUSC 102. This email was not received by the Faculty Office and there is no record of it in your student file. Furthermore, it was your responsibility to follow up on this request and follow the appeal process correctly, as you were instructed to. Because you did not explain why you failed to do so until a year after sending this email, I cannot reasonably waive the deadline.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsperson for advice on matters of procedure and on obtaining a representative. His office is located in room 237 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Johanne Bénard, Ph.D.
Associate Dean (Studies)
10103388Bao
Decision Date: May 5, 2015
Associate Dean: Johanne Benard, Ph.D.
Student Name: Siyi Emily Bao
Student Email: e.bao@queensu.ca
Ms. Siyi Emily Bao
e.bao@queensu.ca
Dear Ms. Bao:
I have carefully considered your request to have your appeal heard after the 21-day timeline for submission. After reviewing your file I have decided to deny your request.
The appeal timeline is in place to give students sufficient time to respond to an academic decision. The 21-day timeline offers students time to seek academic counseling, to write up and submit an appeal, and to collect the supporting documents necessary to the appeal. Further, the appeal timeline is in place to ensure that decision making takes place in a timely manner, allowing students to continue in their academic programs without ongoing concern for unresolved matters.
To consider appeals outside these timelines can easily compromise fair decision making. The interested parties and the original contexts within which the matter originated may not be available. Over time, instructors, course content, the norms of evaluating course materials, and program structures may and generally do change. Furthermore, the supporting documents necessary to any appeal may no longer be available or their credibility may more easily come into question. Therefore, the inability to reconstruct accurately the circumstances leading to the original matter under appeal can compromise the decision-making process.
Exceptions to this regulation can only be granted in cases where extenuating circumstances beyond a student's control render the student unable to appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated. Appeals of the regulation governing the timeline for appeals must be submitted in writing. An appeal of this type should include a presentation of the specific reasons for a delay and should include any document which support the reasons for delay.
According to your file, you met with an academic advisor in the Faculty Office last May and she provided you with information on how to submit an appeal to the Associate Dean (Studies). The next day, you sent an email to Dr. Krull (which you provided a copy of) requesting to drop MUSC 102. This email was not received by the Faculty Office and there is no record of it in your student file. Furthermore, it was your responsibility to follow up on this request and follow the appeal process correctly, as you were instructed to. Because you did not explain why you failed to do so until a year after sending this email, I cannot reasonably waive the deadline.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsperson for advice on matters of procedure and on obtaining a representative. His office is located in room 237 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Johanne Bénard, Ph.D.
Associate Dean (Studies)
10103388Bao
Generated May 5, 2015 at 2:26:28 PM.