Decision Letter
Appeal Number: 963
Decision Date: May 8, 2015
Associate Dean: Sue Blake
Student Name: Yixin Chen
Student Email: 13yc27@queensu.ca
Course: PHIL111
Term: Fall/Winter
Year: 2014
Category: Drop a course after the academic deadline
Course: PHIL257
Term: Fall/Winter
Year: 2014
Category: Drop a course after the academic deadline
Course: PHIL204
Term: Winter
Year: 2015
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Nikoo Najand
Ms. Yixin Chen
13yc27@queensu.ca
Dear Ms. Chen:
I have carefully considered your appeal to drop PHIL 111B and PHIL 257B (W 2015) past the academic deadline as well as receive Aegrotat standing in PHIL 204 (W 2015). After reviewing your file I will grant your request for these late course drops but I must unfortunately deny your request for Aegrotat standing in PHIL 204.
As you know, Academic Regulation 10.2.1. states that, Aegrotat estimated standing in a course is reserved for situations in which a student, who has completed and passed at least 60 per cent of the work for a course, but because of illness or other extenuating circumstances beyond his or her control, is unable to complete all of the work of the course.€ The Appeal Regulations go on to stress that Aegrotat standing will only be granted under exceptional circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by extenuating circumstances beyond her control.
While your appeal does certainly describe some circumstances that are extenuating in nature and there is supporting documentation to confirm them, you have not completed enough work in PHIL 204 to be eligible for Aegrotat standing. Professor Najand confirmed that you have completed 30 per cent of the required work. A minimum of 60 per cent of the course must be completed to be eligible for Aegrotat standing. However, given your circumstances I would be willing to allow you to drop PHIL 204 past the academic deadline instead. Another option you may pursue is to ask Dr. Najand for an incomplete grade so you may complete enough outstanding work over the summer to bring you to the 60 minimum required to be eligible for Aegrotat standing. At that point we would ask Dr. Najand for an estimated grade on the work you completed and grant the AG standing. Please email asc.appeals@queensu.ca to let me know which of these options you wish to pursue within 21 days of receiving this decision letter request.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsperson for advice on matters of procedure and on obtaining a representative. His office is located in room 153 Richardson Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Sue Blake
Assistant Dean (Studies)
Cc: N. Najand, Philosophy
10114841Chen2
Decision Date: May 8, 2015
Associate Dean: Sue Blake
Student Name: Yixin Chen
Student Email: 13yc27@queensu.ca
Course: PHIL111
Term: Fall/Winter
Year: 2014
Category: Drop a course after the academic deadline
Course: PHIL257
Term: Fall/Winter
Year: 2014
Category: Drop a course after the academic deadline
Course: PHIL204
Term: Winter
Year: 2015
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Nikoo Najand
Ms. Yixin Chen
13yc27@queensu.ca
Dear Ms. Chen:
I have carefully considered your appeal to drop PHIL 111B and PHIL 257B (W 2015) past the academic deadline as well as receive Aegrotat standing in PHIL 204 (W 2015). After reviewing your file I will grant your request for these late course drops but I must unfortunately deny your request for Aegrotat standing in PHIL 204.
As you know, Academic Regulation 10.2.1. states that, Aegrotat estimated standing in a course is reserved for situations in which a student, who has completed and passed at least 60 per cent of the work for a course, but because of illness or other extenuating circumstances beyond his or her control, is unable to complete all of the work of the course.€ The Appeal Regulations go on to stress that Aegrotat standing will only be granted under exceptional circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by extenuating circumstances beyond her control.
While your appeal does certainly describe some circumstances that are extenuating in nature and there is supporting documentation to confirm them, you have not completed enough work in PHIL 204 to be eligible for Aegrotat standing. Professor Najand confirmed that you have completed 30 per cent of the required work. A minimum of 60 per cent of the course must be completed to be eligible for Aegrotat standing. However, given your circumstances I would be willing to allow you to drop PHIL 204 past the academic deadline instead. Another option you may pursue is to ask Dr. Najand for an incomplete grade so you may complete enough outstanding work over the summer to bring you to the 60 minimum required to be eligible for Aegrotat standing. At that point we would ask Dr. Najand for an estimated grade on the work you completed and grant the AG standing. Please email asc.appeals@queensu.ca to let me know which of these options you wish to pursue within 21 days of receiving this decision letter request.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsperson for advice on matters of procedure and on obtaining a representative. His office is located in room 153 Richardson Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Sue Blake
Assistant Dean (Studies)
Cc: N. Najand, Philosophy
10114841Chen2
Generated May 8, 2015 at 9:16:16 AM.