Decision Letter
Appeal Number: 9042
Decision Date: May 10, 2022
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Lee Sadja
Student Email: 20lrs4@queensu.ca
Course: HIST 109
Term: Winter
Year: 2022
Category: Drop a course after the academic deadline
Dear Lee:
I am sorry to have read in your letter of appeal the challenges you reported. I have carefully considered your appeal to drop HIST 109 (W 2022) past the academic deadline and after reviewing your file I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling documentation indicating that the student??s performance was significantly compromised by circumstances beyond his or her control.
The documentation you submitted mentions a pre-existing circumstance but there are no new extenuating circumstances or documentation presented which is specifically related to the Winter term 2022.
This is a disappointing decision I am sure Lee, but let me remind you that if a student repeats a course, the low grade is excluded from their grade point average and the higher grade is included, which would mean there would be no long term negative impact on your GPA.
Going forward, as mentioned in your previous decision letter, I suggest you carefully evaluate your progress in your courses prior to the drop deadlines and if you have fallen behind or you are not performing in a course to your satisfaction, you should drop courses by the week 8 drop deadline.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or had to miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Student Academic Appeals Policy (SAAP) or Rules of Procedure for USAB are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20287214Sadja
Decision Date: May 10, 2022
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Lee Sadja
Student Email: 20lrs4@queensu.ca
Course: HIST 109
Term: Winter
Year: 2022
Category: Drop a course after the academic deadline
Dear Lee:
I am sorry to have read in your letter of appeal the challenges you reported. I have carefully considered your appeal to drop HIST 109 (W 2022) past the academic deadline and after reviewing your file I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling documentation indicating that the student??s performance was significantly compromised by circumstances beyond his or her control.
The documentation you submitted mentions a pre-existing circumstance but there are no new extenuating circumstances or documentation presented which is specifically related to the Winter term 2022.
This is a disappointing decision I am sure Lee, but let me remind you that if a student repeats a course, the low grade is excluded from their grade point average and the higher grade is included, which would mean there would be no long term negative impact on your GPA.
Going forward, as mentioned in your previous decision letter, I suggest you carefully evaluate your progress in your courses prior to the drop deadlines and if you have fallen behind or you are not performing in a course to your satisfaction, you should drop courses by the week 8 drop deadline.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or had to miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Student Academic Appeals Policy (SAAP) or Rules of Procedure for USAB are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20287214Sadja
Generated May 10, 2022 at 10:15:05 AM.