Decision Letter
Appeal Number: 9223
Decision Date: June 8, 2022
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Brigitte Morrison
Student Email: brigitte.morrison@queensu.ca
Course: WRIT 120
Term: Winter
Year: 2022
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Lori Vos
Dear Brigitte:
I am sorry to have read in your letter of appeal the extenuating circumstances you reported, and I have carefully considered your appeal to receive Aegrotat Standing in WRIT 120 (W 2022). After reviewing your file I have decided to deny your request.
Academic Regulation 10.3.1. states that, Aegrotat estimated standing in a course is reserved for situations in which a student, who has completed and passed at least 60% of the work for a course, but because of illness or other extenuating circumstances beyond his or her control, is unable to complete all the work of the course (see Academic Regulation 6)?. Aegrotat standing is only granted in cases where there are well documented and unforeseen extenuating circumstances outside of a student??s control and the learning outcomes of the course have been satisfied. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling documentation indicating that the student??s performance was significantly compromised by circumstances beyond his or her control.
Brigitte, I have denied your appeal since the one course assignment that you did not complete, according to the instructor, was a forum discussion worth 5% of your grade which was due on January 24th. If you felt that your circumstances were significant and you would not be successful in the course, you could have dropped this course by the drop deadline. I am pleased to relay that Professor Voss is willing accept that assignment during the summer and I strongly encourage you to reach out to Professor Voss to make the appropriate arrangements.
Going forward, a good practise for all students is to carefully evaluate your progress in courses during week 7 of the term and if you are struggling in your courses or if your health is suffering, you should drop courses by the week 8 drop deadline.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or had to miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Student Academic Appeals Policy (SAAP) or Rules of Procedure for USAB are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Decision Date: June 8, 2022
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Brigitte Morrison
Student Email: brigitte.morrison@queensu.ca
Course: WRIT 120
Term: Winter
Year: 2022
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Lori Vos
Dear Brigitte:
I am sorry to have read in your letter of appeal the extenuating circumstances you reported, and I have carefully considered your appeal to receive Aegrotat Standing in WRIT 120 (W 2022). After reviewing your file I have decided to deny your request.
Academic Regulation 10.3.1. states that, Aegrotat estimated standing in a course is reserved for situations in which a student, who has completed and passed at least 60% of the work for a course, but because of illness or other extenuating circumstances beyond his or her control, is unable to complete all the work of the course (see Academic Regulation 6)?. Aegrotat standing is only granted in cases where there are well documented and unforeseen extenuating circumstances outside of a student??s control and the learning outcomes of the course have been satisfied. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling documentation indicating that the student??s performance was significantly compromised by circumstances beyond his or her control.
Brigitte, I have denied your appeal since the one course assignment that you did not complete, according to the instructor, was a forum discussion worth 5% of your grade which was due on January 24th. If you felt that your circumstances were significant and you would not be successful in the course, you could have dropped this course by the drop deadline. I am pleased to relay that Professor Voss is willing accept that assignment during the summer and I strongly encourage you to reach out to Professor Voss to make the appropriate arrangements.
Going forward, a good practise for all students is to carefully evaluate your progress in courses during week 7 of the term and if you are struggling in your courses or if your health is suffering, you should drop courses by the week 8 drop deadline.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or had to miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Student Academic Appeals Policy (SAAP) or Rules of Procedure for USAB are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Generated June 8, 2022 at 4:26:03 PM.