Decision Letter
Appeal Number: 9293
Decision Date: June 22, 2022
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Sarah Cook
Student Email: 16smc4@queensu.ca
Course: GNDS 215
Term: Winter
Year: 2018
Category: Drop a course after the academic deadline
Course: SOCY 305
Term: Winter
Year: 2019
Category: Drop a course after the academic deadline
Course: SOCY 389
Term: Winter
Year: 2019
Category: Drop a course after the academic deadline
Course: SOCY 384
Term: Summer
Year: 2021
Category: Drop a course after the academic deadline
Course: SOCY 284
Term: Winter
Year: 2019
Category: Drop a course after the academic deadline
Course: SOCY 284
Term: Fall
Year: 2020
Category: Drop a course after the academic deadline
Course: SOCY 388
Term: Fall
Year: 2018
Category: Drop a course after the academic deadline
Course: SOCY 388
Term: Fall
Year: 2019
Category: Drop a course after the academic deadline
Course: SOCY 388
Term: Fall
Year: 2021
Category: Drop a course after the academic deadline
Course: SOCY 306
Term: Fall
Year: 2019
Category: Drop a course after the academic deadline
Course: SOCY 306
Term: Fall
Year: 2020
Category: Drop a course after the academic deadline
Course: PSYC 251
Term: Summer
Year: 2021
Category: Drop a course after the academic deadline
Dear Sarah Cook:
I was sorry to read of the challenges you outlined in your letter of appeal. I have carefully considered your request to waive the Faculty ruling that you be Required to Withdraw for One Year? and to drop SOCY 226 (F17), GNDS 215, SOCY 227 (W18), SOCY 226, SOCY 388 (F18), SOCY 227, SOCY 284, SOCY 305 and SOCY 389 (W19), SOCY 226, SOCY 306, SOCY 388 (F19), SOCY 227 (W20), SOCY 226, SOCY 284 and SOCY 306 (F20), PSYC 236 (W21), PSYC 251, SOCY 384 (S21), SOCY 226, SOCY 388 (F21), SOCY 227 (W22)??after the academic deadline. After reviewing your file, I have decided the following:
To grant your request to waive the ruling that you be ??Required to Withdraw for One Year?. I have granted this appeal based on the severity of your extenuating circumstances and your strong academic plan. You may now resume your studies at Queen's University.
To grant your request to drop SOCY 227, SOCY 284, SOCY 305 and SOCY 389 (W19), SOCY 226, SOCY 306, SOCY 388 (F19) after the academic deadline due to the impacts of your extenuating circumstances on these classes as confirmed by the documentation that you supplied. I acknowledge that you were not receiving professional support at that time. Your grades in these classes will be replaced with a DR notation on your transcript and will no longer be included within the calculation of your GPA.
To deny your request to drop SOCY 226 (F17), GNDS 215, SOCY 227 (W18), SOCY 226, SOCY 388 (F18), and SOCY 227 (W22)??after the academic deadline as I see that you were able to successfully complete other classes during these terms despite the impacts of your extenuating circumstances. As your appeal didn??t demonstrate a correlation between the impacts of your extenuating circumstances with your lower grades in these classes, I cannot grant this request.
To deny your request to drop SOCY 227 (W20), SOCY 226, SOCY 284 and SOCY 306 (F20), PSYC 236 (W21), PSYC 251, SOCY 384 (S21), SOCY 226, SOCY 388 (F21) after the academic deadline as the documentation that you supplied indicates that you were receiving professional support for the management of your extenuating circumstances during these terms. I want to remind you that it is the student??s responsibility to evaluate their academic progress during week 7 of the term and make sure to drop courses that they have fallen behind in or find the material too difficult in by week 8 of the term. The drop deadlines, as they have been outlined in the ??Important Dates? section on the Arts and Science web page, have been established by the Faculty of Arts and Science to ensure a fair and equitable treatment of all students.
As you continue in your course of study it is your responsibility to take steps for the successful completion of your program and maintain a GPA consistent with the requirements of your plan. These are some strategies that I strongly encourage you to consider:
Choose courses carefully. As you know, achieving a higher grade in a repeated course will improve your GPA. This course of action will help to ensure you will be in good academic standing and not at risk of being required to withdraw for three years.
Reflect on your program choice. Are you in the right plan for your interests and aptitudes? Your Academic Advisement Report in SOLUS will allow you to see your remaining requirements and help you plan out future courses. You can read about the other program/plan options that may interest you in the Academic Calendar at https://www.queensu.ca/academic-calendar/arts-science/schools-departments-programs/.
Seek out the advice necessary to improve your academic performance. The Arts and Science Faculty Office is located in Dunning Hall (main floor). You can book an appointment with an Academic Advisor online at https://www.queensu.ca/artsci/undergrad-students/student-services/academic-advising or by phone 613-533-2470. Academic Advising may also be available through your Plan Department.
Student Academic Success Services (SASS) https://sass.queensu.ca/ in Stauffer Library provides a range of services, including workshops designed to improve study skills and develop strategies for meeting the demands of academic life.
The Student Wellness Services Centre https://www.queensu.ca/studentwellness/ located in Mitchell Hall, is available to all Queen??s students. SWS offers personal and counselling as well as individual consultation to aid in coping with difficulties of a more personal nature.
Academic Consideration is a process for the university community to provide a compassionate response to assist students experiencing a short-term??extenuating circumstance. You can familiarize yourself with your consideration options at: https://www.queensu.ca/artsci/accommodations.
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?).??You may contact the Office of the University Ombudsperson for information about??student rights and responsibilities??https://www.queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at https://www.queensu.ca/ombuds/.
Student Academic Appeals Policy (SAAP) https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policyE and Rules of Procedure for USAB https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policy/usab-rules-of-procedure are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.??
Please read the document which will follow this letter carefully. It contains important information concerning your current academic standing. If you have any questions about the information, please contact the Faculty Office to schedule an appointment with an Academic Advisor.
I wish you success in your studies next year.
Yours sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Decision Date: June 22, 2022
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Sarah Cook
Student Email: 16smc4@queensu.ca
Course: GNDS 215
Term: Winter
Year: 2018
Category: Drop a course after the academic deadline
Course: SOCY 305
Term: Winter
Year: 2019
Category: Drop a course after the academic deadline
Course: SOCY 389
Term: Winter
Year: 2019
Category: Drop a course after the academic deadline
Course: SOCY 384
Term: Summer
Year: 2021
Category: Drop a course after the academic deadline
Course: SOCY 284
Term: Winter
Year: 2019
Category: Drop a course after the academic deadline
Course: SOCY 284
Term: Fall
Year: 2020
Category: Drop a course after the academic deadline
Course: SOCY 388
Term: Fall
Year: 2018
Category: Drop a course after the academic deadline
Course: SOCY 388
Term: Fall
Year: 2019
Category: Drop a course after the academic deadline
Course: SOCY 388
Term: Fall
Year: 2021
Category: Drop a course after the academic deadline
Course: SOCY 306
Term: Fall
Year: 2019
Category: Drop a course after the academic deadline
Course: SOCY 306
Term: Fall
Year: 2020
Category: Drop a course after the academic deadline
Course: PSYC 251
Term: Summer
Year: 2021
Category: Drop a course after the academic deadline
Dear Sarah Cook:
I was sorry to read of the challenges you outlined in your letter of appeal. I have carefully considered your request to waive the Faculty ruling that you be Required to Withdraw for One Year? and to drop SOCY 226 (F17), GNDS 215, SOCY 227 (W18), SOCY 226, SOCY 388 (F18), SOCY 227, SOCY 284, SOCY 305 and SOCY 389 (W19), SOCY 226, SOCY 306, SOCY 388 (F19), SOCY 227 (W20), SOCY 226, SOCY 284 and SOCY 306 (F20), PSYC 236 (W21), PSYC 251, SOCY 384 (S21), SOCY 226, SOCY 388 (F21), SOCY 227 (W22)??after the academic deadline. After reviewing your file, I have decided the following:
To grant your request to waive the ruling that you be ??Required to Withdraw for One Year?. I have granted this appeal based on the severity of your extenuating circumstances and your strong academic plan. You may now resume your studies at Queen's University.
To grant your request to drop SOCY 227, SOCY 284, SOCY 305 and SOCY 389 (W19), SOCY 226, SOCY 306, SOCY 388 (F19) after the academic deadline due to the impacts of your extenuating circumstances on these classes as confirmed by the documentation that you supplied. I acknowledge that you were not receiving professional support at that time. Your grades in these classes will be replaced with a DR notation on your transcript and will no longer be included within the calculation of your GPA.
To deny your request to drop SOCY 226 (F17), GNDS 215, SOCY 227 (W18), SOCY 226, SOCY 388 (F18), and SOCY 227 (W22)??after the academic deadline as I see that you were able to successfully complete other classes during these terms despite the impacts of your extenuating circumstances. As your appeal didn??t demonstrate a correlation between the impacts of your extenuating circumstances with your lower grades in these classes, I cannot grant this request.
To deny your request to drop SOCY 227 (W20), SOCY 226, SOCY 284 and SOCY 306 (F20), PSYC 236 (W21), PSYC 251, SOCY 384 (S21), SOCY 226, SOCY 388 (F21) after the academic deadline as the documentation that you supplied indicates that you were receiving professional support for the management of your extenuating circumstances during these terms. I want to remind you that it is the student??s responsibility to evaluate their academic progress during week 7 of the term and make sure to drop courses that they have fallen behind in or find the material too difficult in by week 8 of the term. The drop deadlines, as they have been outlined in the ??Important Dates? section on the Arts and Science web page, have been established by the Faculty of Arts and Science to ensure a fair and equitable treatment of all students.
As you continue in your course of study it is your responsibility to take steps for the successful completion of your program and maintain a GPA consistent with the requirements of your plan. These are some strategies that I strongly encourage you to consider:
Choose courses carefully. As you know, achieving a higher grade in a repeated course will improve your GPA. This course of action will help to ensure you will be in good academic standing and not at risk of being required to withdraw for three years.
Reflect on your program choice. Are you in the right plan for your interests and aptitudes? Your Academic Advisement Report in SOLUS will allow you to see your remaining requirements and help you plan out future courses. You can read about the other program/plan options that may interest you in the Academic Calendar at https://www.queensu.ca/academic-calendar/arts-science/schools-departments-programs/.
Seek out the advice necessary to improve your academic performance. The Arts and Science Faculty Office is located in Dunning Hall (main floor). You can book an appointment with an Academic Advisor online at https://www.queensu.ca/artsci/undergrad-students/student-services/academic-advising or by phone 613-533-2470. Academic Advising may also be available through your Plan Department.
Student Academic Success Services (SASS) https://sass.queensu.ca/ in Stauffer Library provides a range of services, including workshops designed to improve study skills and develop strategies for meeting the demands of academic life.
The Student Wellness Services Centre https://www.queensu.ca/studentwellness/ located in Mitchell Hall, is available to all Queen??s students. SWS offers personal and counselling as well as individual consultation to aid in coping with difficulties of a more personal nature.
Academic Consideration is a process for the university community to provide a compassionate response to assist students experiencing a short-term??extenuating circumstance. You can familiarize yourself with your consideration options at: https://www.queensu.ca/artsci/accommodations.
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?).??You may contact the Office of the University Ombudsperson for information about??student rights and responsibilities??https://www.queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at https://www.queensu.ca/ombuds/.
Student Academic Appeals Policy (SAAP) https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policyE and Rules of Procedure for USAB https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policy/usab-rules-of-procedure are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.??
Please read the document which will follow this letter carefully. It contains important information concerning your current academic standing. If you have any questions about the information, please contact the Faculty Office to schedule an appointment with an Academic Advisor.
I wish you success in your studies next year.
Yours sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
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