Decision Letter
Appeal Number: 9628
Decision Date: October 17, 2022
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Riley Kim
Student Email: rileyyk9@gmail.com
Course: CLST 103
Term: Winter
Year: 2022
Category: Drop a course after the academic deadline
Course: PSYC 100
Term: Fall/Winter
Year: 2022
Category: Request credit (CR) standing in a course or courses
Instructor: Meghan Norris
Dear Riley:
I was sorry to read of the circumstances you outlined in your petition letter, and I have carefully considered your request to receive Credit standing in PSYC 100 (FW 2021/22) and Drop CLST 103 (W 2022) after the drop deadline. After reviewing your file I have decided the following:
1. To grant your request to drop CLST 103 (W 2022) based on your extenuating circumstances.
2. To deny your request to receive Credit in PSYC 100 (FW 2021/22). As you know, Academic Regulation 10.3.2. states that, Credit standing in a course is reserved for situations in which a student, who has completed all of the work in the course including the final examination, achieved a passing grade in the course, and met the learning outcomes, but because of illness or other extenuating circumstances beyond their control, earned a substantially lower grade than might have been expected, normally a grade of C or lower.? The information I have received from the instructor advises that the grade is reflective of the earning outcomes achieved in the course since you failed the final exam. It was noted that you had missed the last 7 weeks of winter term and I am sympathetic to the possibility that was due to the circumstances you outlined, however there is no clear explanation as to why the grade in the final exam was so low.
Going forward, I encourage you to carefully evaluate your progress in courses by week 7 of the term and if you are finding the material too difficult or have not kept up with the course work, you should drop the course by the week 8 drop deadline. The drop deadline is set at Week 8 to allow students plenty of time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
Riley, I strongly encourage you to continue to work with your support team and if your circumstances become chronic, I suggest you speak with Barb Lotan about the possibility of registering with QSAS who may be able to put in place accommodations to help you manage both your health and your academics. Let me also remind you that if a student repeats a course, the lower grade is excluded from their GPA and the higher grade is included.
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities https://www.queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at https://www.queensu.ca/ombuds/.
Student Academic Appeals Policy (SAAP) https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policyE and Rules of Procedure for USAB https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policy/usab-rules-of-procedure are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Studies)
Cc: Professor M. Norris
20150498Yau
Decision Date: October 17, 2022
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Riley Kim
Student Email: rileyyk9@gmail.com
Course: CLST 103
Term: Winter
Year: 2022
Category: Drop a course after the academic deadline
Course: PSYC 100
Term: Fall/Winter
Year: 2022
Category: Request credit (CR) standing in a course or courses
Instructor: Meghan Norris
Dear Riley:
I was sorry to read of the circumstances you outlined in your petition letter, and I have carefully considered your request to receive Credit standing in PSYC 100 (FW 2021/22) and Drop CLST 103 (W 2022) after the drop deadline. After reviewing your file I have decided the following:
1. To grant your request to drop CLST 103 (W 2022) based on your extenuating circumstances.
2. To deny your request to receive Credit in PSYC 100 (FW 2021/22). As you know, Academic Regulation 10.3.2. states that, Credit standing in a course is reserved for situations in which a student, who has completed all of the work in the course including the final examination, achieved a passing grade in the course, and met the learning outcomes, but because of illness or other extenuating circumstances beyond their control, earned a substantially lower grade than might have been expected, normally a grade of C or lower.? The information I have received from the instructor advises that the grade is reflective of the earning outcomes achieved in the course since you failed the final exam. It was noted that you had missed the last 7 weeks of winter term and I am sympathetic to the possibility that was due to the circumstances you outlined, however there is no clear explanation as to why the grade in the final exam was so low.
Going forward, I encourage you to carefully evaluate your progress in courses by week 7 of the term and if you are finding the material too difficult or have not kept up with the course work, you should drop the course by the week 8 drop deadline. The drop deadline is set at Week 8 to allow students plenty of time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
Riley, I strongly encourage you to continue to work with your support team and if your circumstances become chronic, I suggest you speak with Barb Lotan about the possibility of registering with QSAS who may be able to put in place accommodations to help you manage both your health and your academics. Let me also remind you that if a student repeats a course, the lower grade is excluded from their GPA and the higher grade is included.
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities https://www.queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at https://www.queensu.ca/ombuds/.
Student Academic Appeals Policy (SAAP) https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policyE and Rules of Procedure for USAB https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policy/usab-rules-of-procedure are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Studies)
Cc: Professor M. Norris
20150498Yau
Generated October 17, 2022 at 9:34:15 AM.