Decision Letter
Submission Number: 10336
Decision Date: May 8, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Katharine Kanters
Student Email: 19kyek@queensu.ca
Course: ENGL 200
Term: Fall/Winter
Year: 2023
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Leslie Ritchie
Dear Katharine:
I am sorry to have read in your petition letter the extenuating circumstances you outlined, and I have carefully considered your request to receive Aegrotat Standing in ENGL 200 (FW 2022/23). After reviewing your file, I have decided to deny your request.
Academic Regulation 10.3.1. states that, Aegrotat estimated standing in a course is reserved for situations in which a student, who has completed and passed at least 60% of the work for a course, but because of illness or other extenuating circumstances beyond his or her control, is unable to complete all the work of the course (see Academic Regulation 6)?. Aegrotat standing is only granted in cases where there are well documented and unforeseen extenuating circumstances outside of a student??s control and the learning outcomes of the course have been satisfied. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling documentation indicating that the student??s performance was significantly compromised by circumstances beyond his or her control.
Katharine, there is no doubt legitimate circumstances related to your chronic condition that make it difficult for you to successfully complete this course, but it is not evident that these circumstances would prevent you from completing the course requirements by the end of summer term 2023. I strongly encourage you to reach out to Professor Ritchie and work with your QSAS Advisor to request that you be permitted to complete the outstanding course requirements during this current term and by September 15th, 2023 at the latest. Perhaps it would be helpful for Professor Ritchie and your QSAS Advisor to discuss a way forward. If you feel completing the requirements on top of your current course load would be too much, you may want to consider dropping one or more of your current summer term courses to ensure you have time to complete this course.
Going forward, a good practice for all students is to carefully evaluate your progress in courses during week 7 of the term and if you are struggling in your courses or if your health is suffering, you should drop courses by the week 8 drop deadline.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or had to miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities https://www.queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at https://www.queensu.ca/ombuds/.
Student Academic Appeals Policy (SAAP) https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policyE and Rules of Procedure for USAB https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policy/usab-rules-of-procedure are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20201058Kanters
Cc: Professor Ritchie
Decision Date: May 8, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Katharine Kanters
Student Email: 19kyek@queensu.ca
Course: ENGL 200
Term: Fall/Winter
Year: 2023
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Leslie Ritchie
Dear Katharine:
I am sorry to have read in your petition letter the extenuating circumstances you outlined, and I have carefully considered your request to receive Aegrotat Standing in ENGL 200 (FW 2022/23). After reviewing your file, I have decided to deny your request.
Academic Regulation 10.3.1. states that, Aegrotat estimated standing in a course is reserved for situations in which a student, who has completed and passed at least 60% of the work for a course, but because of illness or other extenuating circumstances beyond his or her control, is unable to complete all the work of the course (see Academic Regulation 6)?. Aegrotat standing is only granted in cases where there are well documented and unforeseen extenuating circumstances outside of a student??s control and the learning outcomes of the course have been satisfied. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling documentation indicating that the student??s performance was significantly compromised by circumstances beyond his or her control.
Katharine, there is no doubt legitimate circumstances related to your chronic condition that make it difficult for you to successfully complete this course, but it is not evident that these circumstances would prevent you from completing the course requirements by the end of summer term 2023. I strongly encourage you to reach out to Professor Ritchie and work with your QSAS Advisor to request that you be permitted to complete the outstanding course requirements during this current term and by September 15th, 2023 at the latest. Perhaps it would be helpful for Professor Ritchie and your QSAS Advisor to discuss a way forward. If you feel completing the requirements on top of your current course load would be too much, you may want to consider dropping one or more of your current summer term courses to ensure you have time to complete this course.
Going forward, a good practice for all students is to carefully evaluate your progress in courses during week 7 of the term and if you are struggling in your courses or if your health is suffering, you should drop courses by the week 8 drop deadline.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or had to miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities https://www.queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at https://www.queensu.ca/ombuds/.
Student Academic Appeals Policy (SAAP) https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policyE and Rules of Procedure for USAB https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policy/usab-rules-of-procedure are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20201058Kanters
Cc: Professor Ritchie
Generated May 8, 2023 at 8:54:51 AM.