Decision Letter
Submission Number: 10255
Decision Date: May 15, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Oliver Tibbs
Student Email: 17ort@queensu.ca
Course: ENGL 306
Term: Fall/Winter
Year: 2022
Category: Drop a course after the academic deadline
Dear Oliver:
I have carefully considered your appeal request to drop ENGL 306 (FW22/23) past the academic deadline. After reviewing your file, I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling documentation indicating that the student??s performance was significantly compromised by circumstances beyond their control.
I am certainly sympathetic to your situation and realize that this is a disappointing decision however, you were aware of the academic impacts of your extenuating circumstances before the academic drop deadline of the term and the documentation that you supplied does not speak to any academic impacts of these circumstances. I want to remind you that it is the student??s responsibility to pause and evaluate the impact of extenuating circumstances on their classes during week 7 of the term. If they have fallen behind in a course or find the material too difficult, they should drop the course by week 8 of term. The drop deadlines, outlined in the ??Important Dates? section on the Faculty of Arts and Science web page, have been established to ensure fair and equitable treatment of all students.
If you are concerned with the impact that your grade in this course will have on your cumulative GPA, you may want to consider repeating the class in a future term. When repeating the exact same course code, both attempts will appear on your transcript however, only the higher grade will be included within the calculation of your GPA.
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities https://www.queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at https://www.queensu.ca/ombuds/.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Decision Date: May 15, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Oliver Tibbs
Student Email: 17ort@queensu.ca
Course: ENGL 306
Term: Fall/Winter
Year: 2022
Category: Drop a course after the academic deadline
Dear Oliver:
I have carefully considered your appeal request to drop ENGL 306 (FW22/23) past the academic deadline. After reviewing your file, I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling documentation indicating that the student??s performance was significantly compromised by circumstances beyond their control.
I am certainly sympathetic to your situation and realize that this is a disappointing decision however, you were aware of the academic impacts of your extenuating circumstances before the academic drop deadline of the term and the documentation that you supplied does not speak to any academic impacts of these circumstances. I want to remind you that it is the student??s responsibility to pause and evaluate the impact of extenuating circumstances on their classes during week 7 of the term. If they have fallen behind in a course or find the material too difficult, they should drop the course by week 8 of term. The drop deadlines, outlined in the ??Important Dates? section on the Faculty of Arts and Science web page, have been established to ensure fair and equitable treatment of all students.
If you are concerned with the impact that your grade in this course will have on your cumulative GPA, you may want to consider repeating the class in a future term. When repeating the exact same course code, both attempts will appear on your transcript however, only the higher grade will be included within the calculation of your GPA.
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities https://www.queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at https://www.queensu.ca/ombuds/.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Generated May 15, 2023 at 10:07:31 AM.