Decision Letter
Submission Number: 12081
Decision Date: July 8, 2024
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Barrett Avey
Student Email: aveybarrett@gmail.com
Dear Barrett Avey:
I have carefully considered your petition to take more than 6.0 units of courses on a Letter of Permission during this 2024/2025 academic year, specifically your request to take 18.0 units of courses at University of Toronto St. George campus. After reviewing your file, I have decided to deny your request.
As you know, a student may be permitted to take up to 6.0 units of undergraduate classes elsewhere for credit toward a degree offered by the Faculty of Arts and Science via a Letter of Permission. The Academic Petitions and Appeals Regulation 3.3.1.7 at queensu.ca/academic-calendar/arts-science/appeal-regulations/ stress that petition requests to take more than 6.0 units at another institution must directly address how this is necessary due to extenuating circumstances or an exceptional academic opportunity. Extenuating circumstances normally involve a significant physical or psychological event that is beyond a student’s control and debilitating to their academic performance. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students’ records without clear and compelling documentation indicating that the student’s performance was significantly compromised by circumstances beyond their control.
I am sympathetic to your situation and understand that this is a difficult decision, however, I want you to know that I considered this request very thoroughly. In making this decision, I reviewed your Petition Letter and your academic transcript.
I recognize that you are living and working close to the St. George campus and that you do not plan to move to Kingston to complete your remaining courses however I have denied this request as your petition did not include documentation to confirm an unexpected extenuating circumstance that is preventing you from being able to complete your remaining electives through Queen’s University online. I would suggest that you apply for a Letter of Permission to take your final 6.0 units of CLST courses through the University of Toronto St. George campus and that you can enroll in your remaining 12.0 units of electives through Queen’s University online for the 2024/2025 academic year.
If you wish to appeal the Associate Dean’s decision to the Board of Studies, information and deadlines can be found at queensu.ca/artsci/students-at-queens/academic-appeals (click on “Board of Studies”). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at queensu.ca/ombuds/.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Decision Date: July 8, 2024
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Barrett Avey
Student Email: aveybarrett@gmail.com
Dear Barrett Avey:
I have carefully considered your petition to take more than 6.0 units of courses on a Letter of Permission during this 2024/2025 academic year, specifically your request to take 18.0 units of courses at University of Toronto St. George campus. After reviewing your file, I have decided to deny your request.
As you know, a student may be permitted to take up to 6.0 units of undergraduate classes elsewhere for credit toward a degree offered by the Faculty of Arts and Science via a Letter of Permission. The Academic Petitions and Appeals Regulation 3.3.1.7 at queensu.ca/academic-calendar/arts-science/appeal-regulations/ stress that petition requests to take more than 6.0 units at another institution must directly address how this is necessary due to extenuating circumstances or an exceptional academic opportunity. Extenuating circumstances normally involve a significant physical or psychological event that is beyond a student’s control and debilitating to their academic performance. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students’ records without clear and compelling documentation indicating that the student’s performance was significantly compromised by circumstances beyond their control.
I am sympathetic to your situation and understand that this is a difficult decision, however, I want you to know that I considered this request very thoroughly. In making this decision, I reviewed your Petition Letter and your academic transcript.
I recognize that you are living and working close to the St. George campus and that you do not plan to move to Kingston to complete your remaining courses however I have denied this request as your petition did not include documentation to confirm an unexpected extenuating circumstance that is preventing you from being able to complete your remaining electives through Queen’s University online. I would suggest that you apply for a Letter of Permission to take your final 6.0 units of CLST courses through the University of Toronto St. George campus and that you can enroll in your remaining 12.0 units of electives through Queen’s University online for the 2024/2025 academic year.
If you wish to appeal the Associate Dean’s decision to the Board of Studies, information and deadlines can be found at queensu.ca/artsci/students-at-queens/academic-appeals (click on “Board of Studies”). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at queensu.ca/ombuds/.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Generated July 8, 2024 at 10:26:02 AM.