Decision Letter
Submission Number: 12386
Decision Date: October 28, 2024
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Zhe Wang
Student Email: 21zw34@queensu.ca
Dear Zhe Wang:
I have carefully considered your petition to take more than 6.0 units of courses on a Letter of Permission, specifically your request to take 6.0 units of FREN courses at another institution during the 2024/2025 academic year. After reviewing your file, I have decided to deny your request.
As you know, Regulation 14.1 indicates that a student on a degree program in the Faculty of Arts and Science may be permitted to take up to 6.0 units of undergraduate classes elsewhere for credit toward a degree offered by the Faculty of Arts and Science via a Letter of Permission. The Academic Petitions and Appeals Regulation 3.3.1.7 at queensu.ca/academic-calendar/arts-science/appeal-regulations/ stress that petition requests to take courses at another institution must directly address how this is necessary due to extenuating circumstances or an exceptional academic opportunity. Extenuating circumstances normally involve a significant physical or psychological event that is beyond a student’s control and debilitating to their academic performance. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students’ records without clear and compelling documentation indicating that the student’s performance was significantly compromised by circumstances beyond their control.
I am sympathetic to your situation and understand that this is a difficult decision, however, I want you to know that I considered this request very thoroughly. In making this decision, I reviewed your Petition Letter and your academic transcript.
Zhe, I want to remind you that I granted your prior petition request to allow you the opportunity to take 6.0 units of 300-level JAPN courses at another institution because the Faculty of Arts and Science at Queen’s doesn’t offer any 300-level JAPN courses.
I have denied this request as your petition did not suggest an exceptional opportunity or an unexpected extenuating circumstance that is preventing you from taking 6.0 units of FREN courses at Queen’s. It is unclear why you didn’t plan for the language requirement part of your LLCU Major during course registration in the 2024 Summer term and I was sorry to read from your petition letter that you are not able to find any FREN courses to enroll in for the 2025 Winter term at this time. I encourage you to considering waitlisting for FREN 219 (W25) if it becomes available and planning to take your final 3.0 units of FREN in the 2025 Summer term through Arts and Science Online.
If you wish to appeal the Associate Dean’s decision to the Board of Studies, information and deadlines can be found at queensu.ca/artsci/students-at-queens/academic-appeals (click on “Board of Studies”). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at queensu.ca/ombuds/.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Decision Date: October 28, 2024
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Zhe Wang
Student Email: 21zw34@queensu.ca
Dear Zhe Wang:
I have carefully considered your petition to take more than 6.0 units of courses on a Letter of Permission, specifically your request to take 6.0 units of FREN courses at another institution during the 2024/2025 academic year. After reviewing your file, I have decided to deny your request.
As you know, Regulation 14.1 indicates that a student on a degree program in the Faculty of Arts and Science may be permitted to take up to 6.0 units of undergraduate classes elsewhere for credit toward a degree offered by the Faculty of Arts and Science via a Letter of Permission. The Academic Petitions and Appeals Regulation 3.3.1.7 at queensu.ca/academic-calendar/arts-science/appeal-regulations/ stress that petition requests to take courses at another institution must directly address how this is necessary due to extenuating circumstances or an exceptional academic opportunity. Extenuating circumstances normally involve a significant physical or psychological event that is beyond a student’s control and debilitating to their academic performance. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students’ records without clear and compelling documentation indicating that the student’s performance was significantly compromised by circumstances beyond their control.
I am sympathetic to your situation and understand that this is a difficult decision, however, I want you to know that I considered this request very thoroughly. In making this decision, I reviewed your Petition Letter and your academic transcript.
Zhe, I want to remind you that I granted your prior petition request to allow you the opportunity to take 6.0 units of 300-level JAPN courses at another institution because the Faculty of Arts and Science at Queen’s doesn’t offer any 300-level JAPN courses.
I have denied this request as your petition did not suggest an exceptional opportunity or an unexpected extenuating circumstance that is preventing you from taking 6.0 units of FREN courses at Queen’s. It is unclear why you didn’t plan for the language requirement part of your LLCU Major during course registration in the 2024 Summer term and I was sorry to read from your petition letter that you are not able to find any FREN courses to enroll in for the 2025 Winter term at this time. I encourage you to considering waitlisting for FREN 219 (W25) if it becomes available and planning to take your final 3.0 units of FREN in the 2025 Summer term through Arts and Science Online.
If you wish to appeal the Associate Dean’s decision to the Board of Studies, information and deadlines can be found at queensu.ca/artsci/students-at-queens/academic-appeals (click on “Board of Studies”). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at queensu.ca/ombuds/.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Generated October 28, 2024 at 11:57:47 AM.