Decision Letter
Submission Number: 12512
Decision Date: January 20, 2025
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Nicole Parent
Student Email: 23ywg@queensu.ca
Course: CLST 150
Term: Winter
Year: 2024
Category: Request credit (CR) standing in a course or courses
Instructor: Fabio Colivicchi
Dear Nicole Parent,
Thank you for your petition regarding Credit Standing in CLST 150 (W24). I have carefully reviewed your request and the supporting documentation that you supplied, and while I’m unable to grant your petition, I want to assure you that I’ve taken your circumstances into account as part of this decision.
According to the Academic Appeal and Petition Regulation 3.3.1.4. Credit standing is reserved for a course in which a student who has completed all of the work of the class, including the final examination, and achieved a passing grade in the class, but due to illness or other extenuating circumstances beyond their control, earned a substantially lower grade than might have been expected.
While I acknowledge the issues that you reported within your petition letter regarding the structure of the evaluations in CLST 150 (W24), your letter didn’t mention any unexpected extenuating circumstances. I am sympathetic to your situation and understand that this is a difficult decision however, I want to remind you that the syllabus was available to you on the first day of class and that you were made aware of your progress in this course prior to the drop deadline of the term with the results of each of the tests.
It is the student’s responsibility to pause and evaluate the impact of extenuating circumstances on their classes prior to the drop deadline of the term. If they have fallen behind in a course or find the material too difficult, they should drop the course by the deadline. The drop deadlines, as they have been outlined in the “Important Dates” section on the Arts and Science web page, have been established by the Faculty of Arts and Science to ensure fair and equitable treatment of all students.
If you are concerned with the impact that this course has on your GPA, I would suggest that you consider repeating them in a future term. When repeating the exact same course code, both attempts will appear on your transcript however, only the higher grade will be included within the calculation of your cumulative GPA.
Additionally, if you wish to appeal this decision, you are welcome to submit an appeal to the Board of Studies. Information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in navigating your next steps.
Warm regards,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Decision Date: January 20, 2025
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Nicole Parent
Student Email: 23ywg@queensu.ca
Course: CLST 150
Term: Winter
Year: 2024
Category: Request credit (CR) standing in a course or courses
Instructor: Fabio Colivicchi
Dear Nicole Parent,
Thank you for your petition regarding Credit Standing in CLST 150 (W24). I have carefully reviewed your request and the supporting documentation that you supplied, and while I’m unable to grant your petition, I want to assure you that I’ve taken your circumstances into account as part of this decision.
According to the Academic Appeal and Petition Regulation 3.3.1.4. Credit standing is reserved for a course in which a student who has completed all of the work of the class, including the final examination, and achieved a passing grade in the class, but due to illness or other extenuating circumstances beyond their control, earned a substantially lower grade than might have been expected.
While I acknowledge the issues that you reported within your petition letter regarding the structure of the evaluations in CLST 150 (W24), your letter didn’t mention any unexpected extenuating circumstances. I am sympathetic to your situation and understand that this is a difficult decision however, I want to remind you that the syllabus was available to you on the first day of class and that you were made aware of your progress in this course prior to the drop deadline of the term with the results of each of the tests.
It is the student’s responsibility to pause and evaluate the impact of extenuating circumstances on their classes prior to the drop deadline of the term. If they have fallen behind in a course or find the material too difficult, they should drop the course by the deadline. The drop deadlines, as they have been outlined in the “Important Dates” section on the Arts and Science web page, have been established by the Faculty of Arts and Science to ensure fair and equitable treatment of all students.
If you are concerned with the impact that this course has on your GPA, I would suggest that you consider repeating them in a future term. When repeating the exact same course code, both attempts will appear on your transcript however, only the higher grade will be included within the calculation of your cumulative GPA.
Additionally, if you wish to appeal this decision, you are welcome to submit an appeal to the Board of Studies. Information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in navigating your next steps.
Warm regards,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Generated January 20, 2025 at 10:01:37 AM.