Decision Letter
Submission Number: 12829
Decision Date: March 31, 2025
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: XINYU LIU
Student Email: 19xl70@queensu.ca
Dear Xinyu Liu:
Thank you for your petition requesting to take more than 6.0 units of courses on a Letter of Permission. I have carefully reviewed your request, and while I’m unable to grant your petition, I want to assure you that I’ve taken your circumstances into account as part of this decision.
As you know, Academic Petitions and Appeals Regulation 3.3.1.7 at queensu.ca/academic-calendar/arts-science/appeal-regulations/ stress that petition requests to take courses at another institution must directly address how this is necessary due to extenuating circumstances or an exceptional academic opportunity. Extenuating circumstances normally involve a significant physical or psychological event that is beyond a student’s control and debilitating to their academic performance. These kinds of extraordinary situations should be supported by official documentation from a health care practitioner or other relevant professional.
I acknowledge that you have already transferred 3.0 units of courses from another institution and that you wanted to take 6.0 additional units on a Letter of Permission to reduce the number of courses needed for your final year of study at Queen’s. As your petition did not include documentation to suggest an extenuating circumstance is preventing you from completing your remaining requirements at Queen’s, I cannot grant this request.
I want to remind you that you are eligible to apply for a Letter of Permission for 3.0 units of courses from another institution. I encourage you to consider taking your final degree requirements at Queen’s during the 2025/2026 academic year so that you can meet your planned graduation timeline.
If you wish to appeal this decision to the Board of Studies, information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in completing your Winter term courses.
Warm regards,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Decision Date: March 31, 2025
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: XINYU LIU
Student Email: 19xl70@queensu.ca
Dear Xinyu Liu:
Thank you for your petition requesting to take more than 6.0 units of courses on a Letter of Permission. I have carefully reviewed your request, and while I’m unable to grant your petition, I want to assure you that I’ve taken your circumstances into account as part of this decision.
As you know, Academic Petitions and Appeals Regulation 3.3.1.7 at queensu.ca/academic-calendar/arts-science/appeal-regulations/ stress that petition requests to take courses at another institution must directly address how this is necessary due to extenuating circumstances or an exceptional academic opportunity. Extenuating circumstances normally involve a significant physical or psychological event that is beyond a student’s control and debilitating to their academic performance. These kinds of extraordinary situations should be supported by official documentation from a health care practitioner or other relevant professional.
I acknowledge that you have already transferred 3.0 units of courses from another institution and that you wanted to take 6.0 additional units on a Letter of Permission to reduce the number of courses needed for your final year of study at Queen’s. As your petition did not include documentation to suggest an extenuating circumstance is preventing you from completing your remaining requirements at Queen’s, I cannot grant this request.
I want to remind you that you are eligible to apply for a Letter of Permission for 3.0 units of courses from another institution. I encourage you to consider taking your final degree requirements at Queen’s during the 2025/2026 academic year so that you can meet your planned graduation timeline.
If you wish to appeal this decision to the Board of Studies, information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in completing your Winter term courses.
Warm regards,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Generated March 31, 2025 at 9:22:14 AM.