Decision Letter
Submission Number: 12990
Decision Date: May 5, 2025
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Emma Lobo
Student Email: 18eml2@queensu.ca
Dear Emma Lobo:
Thank you for your request to Waive a Petition Deadline related to your graduation date. I have carefully reviewed your petition and while I’m unable to grant your request, I want to assure you that I’ve taken your circumstances into account as part of this decision.
The Academic Petitions and Appeal Regulations 3.7.2 at queensu.ca/academic-calendar/arts-science/appeal-regulations/ stress that exceptions to the petition and appeal deadlines can only be granted in cases where extenuating circumstances beyond a student’s control render the student unable to submit a petition or appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated.
I acknowledge the multiple extenuating circumstances that you have experienced during your time at Queen’s as disclosed within your petition letter and I am glad to see that you have been supported by Student Wellness Services. I understand that you wanted the opportunity to petition courses from the 2021 Winter, 2021 Fall and 2022 Fall terms and that you have support from your health care provider. I have however, denied this request as I see from your transcript that you have been achieving strong grades in each term between the 2021 Fall term until your graduation in Winter of 2024. As your transcript indicates successful academic functioning, including meeting academic expectations prior to your graduation, I cannot grant this request. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students’ records without clear and compelling documentation indicating that the student’s performance was significantly compromised by circumstances beyond their control.
If you wish to appeal this decision, information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on Second Level). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
Student Academic Appeals Policy (SAAP) or Rules of Procedure for USAB are Queen’s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in navigating your next steps.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Decision Date: May 5, 2025
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Emma Lobo
Student Email: 18eml2@queensu.ca
Dear Emma Lobo:
Thank you for your request to Waive a Petition Deadline related to your graduation date. I have carefully reviewed your petition and while I’m unable to grant your request, I want to assure you that I’ve taken your circumstances into account as part of this decision.
The Academic Petitions and Appeal Regulations 3.7.2 at queensu.ca/academic-calendar/arts-science/appeal-regulations/ stress that exceptions to the petition and appeal deadlines can only be granted in cases where extenuating circumstances beyond a student’s control render the student unable to submit a petition or appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated.
I acknowledge the multiple extenuating circumstances that you have experienced during your time at Queen’s as disclosed within your petition letter and I am glad to see that you have been supported by Student Wellness Services. I understand that you wanted the opportunity to petition courses from the 2021 Winter, 2021 Fall and 2022 Fall terms and that you have support from your health care provider. I have however, denied this request as I see from your transcript that you have been achieving strong grades in each term between the 2021 Fall term until your graduation in Winter of 2024. As your transcript indicates successful academic functioning, including meeting academic expectations prior to your graduation, I cannot grant this request. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students’ records without clear and compelling documentation indicating that the student’s performance was significantly compromised by circumstances beyond their control.
If you wish to appeal this decision, information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on Second Level). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
Student Academic Appeals Policy (SAAP) or Rules of Procedure for USAB are Queen’s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in navigating your next steps.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Generated May 5, 2025 at 1:05:23 PM.