Decision Letter
Appeal Number: 1366
Decision Date: September 9, 2015
Associate Dean: Sue Blake
Student Name: Ammani Irshad
Student Email: 13ai26@queensu.ca
Dear Ms. Irshad:
I have carefully considered your request to have your appeal (to waive the requirement to withdraw) heard after the 21-day timeline for submission. After reviewing your file I have decided to deny your request.
The appeal timeline is in place to give students sufficient time to respond to an academic decision. The 21-day timeline offers students time to seek academic counseling, to write up and submit an appeal, and to collect the supporting documents necessary to the appeal. Further, the appeal timeline is in place to ensure that decision making takes place in a timely manner, allowing students to continue in their academic programs without ongoing concern for unresolved matters.
Exceptions to this regulation can only be granted in cases where extenuating circumstances beyond a student's control render the student unable to appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated. Appeals of the regulation governing the timeline for appeals must be submitted in writing. An appeal of this type should include a presentation of the specific reasons for a delay and should include any document which support the reasons for delay.
Your appeal does not describe any circumstances that are extenuating in nature to explain why you were unable to submit an appeal until the present time and there is no supporting documentation supplied. You stated in your letter that you were busy with your summer term courses and worried about your academics so you didn€™t have the time or attention to check your email and receive the notification that you have been required to withdraw. While I agree that these circumstances are difficult, choosing not to check your email until this point in time was within your personal control and is not the type of extenuating circumstance that would warrant hearing an appeal late. All students are expected to abide by the academic deadlines and manage their academic responsibilities (such as checking email, checking SOLUS and being informed of academic processes and timelines) so out of fairness to all, I cannot reasonably grant your request.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsperson for advice on matters of procedure and on obtaining a representative. His office is located in room 153 Richardson Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Sue Blake
Assistant Dean (Studies)
10143798Irshad
Decision Date: September 9, 2015
Associate Dean: Sue Blake
Student Name: Ammani Irshad
Student Email: 13ai26@queensu.ca
Dear Ms. Irshad:
I have carefully considered your request to have your appeal (to waive the requirement to withdraw) heard after the 21-day timeline for submission. After reviewing your file I have decided to deny your request.
The appeal timeline is in place to give students sufficient time to respond to an academic decision. The 21-day timeline offers students time to seek academic counseling, to write up and submit an appeal, and to collect the supporting documents necessary to the appeal. Further, the appeal timeline is in place to ensure that decision making takes place in a timely manner, allowing students to continue in their academic programs without ongoing concern for unresolved matters.
Exceptions to this regulation can only be granted in cases where extenuating circumstances beyond a student's control render the student unable to appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated. Appeals of the regulation governing the timeline for appeals must be submitted in writing. An appeal of this type should include a presentation of the specific reasons for a delay and should include any document which support the reasons for delay.
Your appeal does not describe any circumstances that are extenuating in nature to explain why you were unable to submit an appeal until the present time and there is no supporting documentation supplied. You stated in your letter that you were busy with your summer term courses and worried about your academics so you didn€™t have the time or attention to check your email and receive the notification that you have been required to withdraw. While I agree that these circumstances are difficult, choosing not to check your email until this point in time was within your personal control and is not the type of extenuating circumstance that would warrant hearing an appeal late. All students are expected to abide by the academic deadlines and manage their academic responsibilities (such as checking email, checking SOLUS and being informed of academic processes and timelines) so out of fairness to all, I cannot reasonably grant your request.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsperson for advice on matters of procedure and on obtaining a representative. His office is located in room 153 Richardson Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Sue Blake
Assistant Dean (Studies)
10143798Irshad
Generated September 9, 2015 at 11:02:31 AM.