Decision Letter
Submission Number: 13260
Decision Date: July 8, 2025
Associate Dean: Dorit Naaman (Associate Dean Academic)
Student Name: Maxwell May
Student Email: 22pqq1@queensu.ca
Dear Max:
Thank you for your petition request to Waive a Petition Deadline related to the 2024 Winter term. I have carefully reviewed your petition and while I’m unable to grant your request, I want to assure you that I’ve taken your circumstances into account as part of this decision.
The Academic Petitions and Appeal Regulations 1.5.2. at queensu.ca/academic-calendar/arts-science/appeal-regulations/ stress that exceptions to the petition deadlines can only be granted in cases where extenuating circumstances beyond a student’s control render the student unable to submit a petition or appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented them from acting between the time the original decision was received and the time at which the petition was eventually initiated. A petition of this type should include a presentation of the reasons for the delay and must include documents that support the reasons for this delay.
I was sorry to read about the health-related circumstances that you described within your petition letter, and I was glad to see that you were able to achieve strong grades in most of your courses despite the impacts of this situation. Please know that students can petition courses within 1-year of a term ending and these academic options are outlined within the Faculty of Arts and Science Academic Calendar each year. As your petition did not include documentation to confirm that an extenuating circumstance prevented you from petitioning PSYC 100 within the 1-year deadline, I cannot grant your request.
If you are concerned with the impact that your grade in PSYC 100 has on your GPA, I would suggest that you consider repeating it in during the 2025/2026 academic year along with your final degree requirements. When repeating the exact same course code, both attempts will appear on your transcript however, only the higher grade will be included within the calculation of your cumulative GPA.
Additionally, if you wish to appeal this decision, information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on Second Level). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
Student Academic Appeals Policy (SAAP) or Rules of Procedure for USAB are Queen’s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in navigating your next steps.
Sincerely,
Dorit Naaman
Associate Dean (Academic)
Decision Date: July 8, 2025
Associate Dean: Dorit Naaman (Associate Dean Academic)
Student Name: Maxwell May
Student Email: 22pqq1@queensu.ca
Dear Max:
Thank you for your petition request to Waive a Petition Deadline related to the 2024 Winter term. I have carefully reviewed your petition and while I’m unable to grant your request, I want to assure you that I’ve taken your circumstances into account as part of this decision.
The Academic Petitions and Appeal Regulations 1.5.2. at queensu.ca/academic-calendar/arts-science/appeal-regulations/ stress that exceptions to the petition deadlines can only be granted in cases where extenuating circumstances beyond a student’s control render the student unable to submit a petition or appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented them from acting between the time the original decision was received and the time at which the petition was eventually initiated. A petition of this type should include a presentation of the reasons for the delay and must include documents that support the reasons for this delay.
I was sorry to read about the health-related circumstances that you described within your petition letter, and I was glad to see that you were able to achieve strong grades in most of your courses despite the impacts of this situation. Please know that students can petition courses within 1-year of a term ending and these academic options are outlined within the Faculty of Arts and Science Academic Calendar each year. As your petition did not include documentation to confirm that an extenuating circumstance prevented you from petitioning PSYC 100 within the 1-year deadline, I cannot grant your request.
If you are concerned with the impact that your grade in PSYC 100 has on your GPA, I would suggest that you consider repeating it in during the 2025/2026 academic year along with your final degree requirements. When repeating the exact same course code, both attempts will appear on your transcript however, only the higher grade will be included within the calculation of your cumulative GPA.
Additionally, if you wish to appeal this decision, information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on Second Level). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
Student Academic Appeals Policy (SAAP) or Rules of Procedure for USAB are Queen’s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in navigating your next steps.
Sincerely,
Dorit Naaman
Associate Dean (Academic)
Generated July 8, 2025 at 12:58:08 PM.