Decision Letter
Submission Number: 13211
Decision Date: November 5, 2025
Associate Dean: Dorit Naaman (Associate Dean Academic)
Student Name: Rostin Maafi
Student Email: 20rm23@queensu.ca
Course: CISC 223
Term: Winter
Year: 2025
Category: Request an extension of an incomplete grade
Instructor: Salimur Choudhury
Course: CISC 203
Term: Winter
Year: 2025
Category: Request an extension of an incomplete grade
Instructor: Kai Salomaa
Course: CISC 235
Term: Winter
Year: 2025
Category: Request an extension of an incomplete grade
Instructor: Samir Mohammad
Dear Rostin Maafi,
Thank you for your petition regarding a deferral of the final exam in CISC 203, CISC 223, and CISC 235 (W25). I have carefully reviewed your request and the information that I received from the instructor of the course, and while I’m unable to grant all of these requests, I want to assure you that your circumstances were considered thoughtfully and with care as part of the decision-making process.
The Academic Petitions and Appeal Regulation 1.7.1.6. states that a student affected by extenuating circumstances who cannot write their exam as scheduled may submit a request for academic consideration and ask the course instructor for an exam deferral. The instructor may agree to a deferral for up to one full term after the completion of a class. If the student is unable to write the deferred exam due to the same or different extenuating circumstances, any further request for an additional exam deferral must be made through a petition to the Associate Dean (Academic). In such petitions, the instructor will be consulted for their agreement to a further deferral and confirmation of the new exam timeframe must also be included. If the instructor cannot support an extension of an exam deferral, the student may be encouraged to consider other petition options instead.
I acknowledge the health-related circumstances you described in your petition letter, and I am truly sorry to hear that these challenges prevented you from completing the exams during the deferred period in May.
I have granted your request for an exam deferral in CISC 203 (W25) as the instructor has confirmed that they can offer you an opportunity to write the outstanding exam with the current Fall term class in December. It is your responsibility to contact instructor Salomaa as soon as possible so the arrangements can be made. Alternately, you may choose to accept Aegrotat Standing in this course instead. The instructor has provided an estimated grade of C minus based on the work that you were able to complete in this course, which will appear on your transcript. If you would like to accept this offer in lieu of writing the deferred exam, please email asc.petitions@queensu.ca within 10 business days of receiving this letter.
I regret to inform you that I cannot approve your requests for exam deferrals in CISC 223 and CISC 235 (W25). I want to remind you that these types of requests require strong instructor support, as instructors are responsible for facilitating and grading deferred exams. That said, as the documentation you supplied confirms that you were unable to complete the deferred exams in May due to extenuating health-related circumstances, I will allow you to drop CISC 223 and CISC 235 (W25) after the academic deadline. If you would like to accept this offer, please email asc.petitions@queensu.ca within 10 business days of receiving this letter.
Additionally, if you wish to appeal this decision, information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on Second Level). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
I hope that you continue to make use of the support and resources available to you, and I wish you the best in navigating your next steps.
Sincerely,
Dorit Naaman, PhD
Associate Dean (Academic)
Decision Date: November 5, 2025
Associate Dean: Dorit Naaman (Associate Dean Academic)
Student Name: Rostin Maafi
Student Email: 20rm23@queensu.ca
Course: CISC 223
Term: Winter
Year: 2025
Category: Request an extension of an incomplete grade
Instructor: Salimur Choudhury
Course: CISC 203
Term: Winter
Year: 2025
Category: Request an extension of an incomplete grade
Instructor: Kai Salomaa
Course: CISC 235
Term: Winter
Year: 2025
Category: Request an extension of an incomplete grade
Instructor: Samir Mohammad
Dear Rostin Maafi,
Thank you for your petition regarding a deferral of the final exam in CISC 203, CISC 223, and CISC 235 (W25). I have carefully reviewed your request and the information that I received from the instructor of the course, and while I’m unable to grant all of these requests, I want to assure you that your circumstances were considered thoughtfully and with care as part of the decision-making process.
The Academic Petitions and Appeal Regulation 1.7.1.6. states that a student affected by extenuating circumstances who cannot write their exam as scheduled may submit a request for academic consideration and ask the course instructor for an exam deferral. The instructor may agree to a deferral for up to one full term after the completion of a class. If the student is unable to write the deferred exam due to the same or different extenuating circumstances, any further request for an additional exam deferral must be made through a petition to the Associate Dean (Academic). In such petitions, the instructor will be consulted for their agreement to a further deferral and confirmation of the new exam timeframe must also be included. If the instructor cannot support an extension of an exam deferral, the student may be encouraged to consider other petition options instead.
I acknowledge the health-related circumstances you described in your petition letter, and I am truly sorry to hear that these challenges prevented you from completing the exams during the deferred period in May.
I have granted your request for an exam deferral in CISC 203 (W25) as the instructor has confirmed that they can offer you an opportunity to write the outstanding exam with the current Fall term class in December. It is your responsibility to contact instructor Salomaa as soon as possible so the arrangements can be made. Alternately, you may choose to accept Aegrotat Standing in this course instead. The instructor has provided an estimated grade of C minus based on the work that you were able to complete in this course, which will appear on your transcript. If you would like to accept this offer in lieu of writing the deferred exam, please email asc.petitions@queensu.ca within 10 business days of receiving this letter.
I regret to inform you that I cannot approve your requests for exam deferrals in CISC 223 and CISC 235 (W25). I want to remind you that these types of requests require strong instructor support, as instructors are responsible for facilitating and grading deferred exams. That said, as the documentation you supplied confirms that you were unable to complete the deferred exams in May due to extenuating health-related circumstances, I will allow you to drop CISC 223 and CISC 235 (W25) after the academic deadline. If you would like to accept this offer, please email asc.petitions@queensu.ca within 10 business days of receiving this letter.
Additionally, if you wish to appeal this decision, information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on Second Level). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
I hope that you continue to make use of the support and resources available to you, and I wish you the best in navigating your next steps.
Sincerely,
Dorit Naaman, PhD
Associate Dean (Academic)
Generated November 5, 2025 at 1:08:29 PM.