Decision Letter
Submission Number: 13254
Decision Date: November 5, 2025
Associate Dean: Dorit Naaman
Student Name: Lingjie Kong
Student Email: 20lk21@queensu.ca
Dear Jasmine,
In accordance with the University Student Appeal Board (USAB) decision dated October 27th, 2025, the Associate Dean, Academic (ADA) has changed their original decision. The ADA has granted your appeal to waive the requirement to withdraw for 1 year. A request has been made to the Registrar's office to reflect the RTWW (Requirement to Withdraw Waived) on your transcript. It may take a few days for this to show on your transcript.
IMPORTANT INFORMATION (PLEASE READ)
If you are returning to your studies following a requirement to withdraw or if your appeal to waive a requirement to withdraw has been successful, it is very important to be aware of your current academic standing in the Faculty of Arts and Science. This document provides general information and it is strongly recommended that you consult with an academic advisor in the Faculty Office to review your individual academic record as well as your academic plan for the upcoming terms to help ensure that your return to studies will be successful.
Why was I required to withdraw?
You were required to withdraw for one year or for a minimum of three years because your cumulative GPA was too low. To be in good academic standing, Arts and Science students must maintain a minimum GPA of 1.60. This is the minimum GPA required to graduate with a General degree in the Faculty of Arts and Science so if you are not performing at a level that is allowing you to progress in your studies, you are asked to withdraw. The intention of the requirement to withdraw is to give you some time to reflect and assess what was not working and construct a realistic and effective academic plan to help you successfully complete your degree.
What is my current academic standing?
When you return to studies after a requirement to withdraw or if your requirement to withdraw has been waived on appeal, you are still considered to be on academic probation. This means that you must raise your cumulative GPA to 1.60 by the time your academic record is assessed again.
What happens if I raise my cumulative GPA to 1.60 or higher?
If your cumulative GPA is at 1.60 or higher when your academic record is assessed again, then you will be released from academic probation and return to good academic standing.
What happens if I do not raise my cumulative GPA to 1.60?
If your cumulative GPA is less than 1.60 when your academic record is assessed again, then you will be required to withdraw again. If you were required to withdraw for one year during the previous assessment period, you will be required to withdraw for a minimum of three years during the next assessment period. If you were required to withdraw for a minimum of three years during the previous assessment period, you will be required to withdraw for a minimum of three years again during the next assessment period.
When will my academic record be assessed again?
Student academic records are only assessed by the Faculty Office once per year and this assessment takes place at the end of the winter term once all of the final grades are available (usually in mid-May). Your record will only be assessed if you have completed a minimum of 18.0 additional units since the time of your previous assessment. Assessment of academic standing is based solely on cumulative GPA. If you have not completed 18.0 additional units by the next assessment period, then you will remain on academic probation. You are not required to take a minimum course load upon your return – you may take as few courses as you are comfortable with.
What grades will I need to get to avoid another requirement to withdraw?
You should see an academic advisor in the Faculty Office to review your transcript and determine what courses and grades you require to be released from probation and graduate. You can also find the GPA calculator at: http://www.queensu.ca/artsci/academics/undergraduate/current-students/grading-scheme/what-is-my-gpa to help you determine what grades you need to achieve to raise your GPA to 1.60.
Where can I find more information?
See Academic Regulation 13: Academic Standing in the Arts and Science Calendar: Academic Calendar | Queen's University Arts & Science
Where can I find help?
Faculty of Arts and Science http://www.queensu.ca/artsci/
Student Academic Success Services (SASS): http://sass.queensu.ca/
Student Wellness Services https://www.queensu.ca/studentwellness/
Career Services https://careers.sso.queensu.ca/home.htm
We wish you all the best with your continued studies.
Kind regards,
Katherine
Katherine Scott
Secretary to the Board of Studies
Faculty of Arts and Science
Queen's University
Decision Date: November 5, 2025
Associate Dean: Dorit Naaman
Student Name: Lingjie Kong
Student Email: 20lk21@queensu.ca
Dear Jasmine,
In accordance with the University Student Appeal Board (USAB) decision dated October 27th, 2025, the Associate Dean, Academic (ADA) has changed their original decision. The ADA has granted your appeal to waive the requirement to withdraw for 1 year. A request has been made to the Registrar's office to reflect the RTWW (Requirement to Withdraw Waived) on your transcript. It may take a few days for this to show on your transcript.
IMPORTANT INFORMATION (PLEASE READ)
If you are returning to your studies following a requirement to withdraw or if your appeal to waive a requirement to withdraw has been successful, it is very important to be aware of your current academic standing in the Faculty of Arts and Science. This document provides general information and it is strongly recommended that you consult with an academic advisor in the Faculty Office to review your individual academic record as well as your academic plan for the upcoming terms to help ensure that your return to studies will be successful.
Why was I required to withdraw?
You were required to withdraw for one year or for a minimum of three years because your cumulative GPA was too low. To be in good academic standing, Arts and Science students must maintain a minimum GPA of 1.60. This is the minimum GPA required to graduate with a General degree in the Faculty of Arts and Science so if you are not performing at a level that is allowing you to progress in your studies, you are asked to withdraw. The intention of the requirement to withdraw is to give you some time to reflect and assess what was not working and construct a realistic and effective academic plan to help you successfully complete your degree.
What is my current academic standing?
When you return to studies after a requirement to withdraw or if your requirement to withdraw has been waived on appeal, you are still considered to be on academic probation. This means that you must raise your cumulative GPA to 1.60 by the time your academic record is assessed again.
What happens if I raise my cumulative GPA to 1.60 or higher?
If your cumulative GPA is at 1.60 or higher when your academic record is assessed again, then you will be released from academic probation and return to good academic standing.
What happens if I do not raise my cumulative GPA to 1.60?
If your cumulative GPA is less than 1.60 when your academic record is assessed again, then you will be required to withdraw again. If you were required to withdraw for one year during the previous assessment period, you will be required to withdraw for a minimum of three years during the next assessment period. If you were required to withdraw for a minimum of three years during the previous assessment period, you will be required to withdraw for a minimum of three years again during the next assessment period.
When will my academic record be assessed again?
Student academic records are only assessed by the Faculty Office once per year and this assessment takes place at the end of the winter term once all of the final grades are available (usually in mid-May). Your record will only be assessed if you have completed a minimum of 18.0 additional units since the time of your previous assessment. Assessment of academic standing is based solely on cumulative GPA. If you have not completed 18.0 additional units by the next assessment period, then you will remain on academic probation. You are not required to take a minimum course load upon your return – you may take as few courses as you are comfortable with.
What grades will I need to get to avoid another requirement to withdraw?
You should see an academic advisor in the Faculty Office to review your transcript and determine what courses and grades you require to be released from probation and graduate. You can also find the GPA calculator at: http://www.queensu.ca/artsci/academics/undergraduate/current-students/grading-scheme/what-is-my-gpa to help you determine what grades you need to achieve to raise your GPA to 1.60.
Where can I find more information?
See Academic Regulation 13: Academic Standing in the Arts and Science Calendar: Academic Calendar | Queen's University Arts & Science
Where can I find help?
Faculty of Arts and Science http://www.queensu.ca/artsci/
Student Academic Success Services (SASS): http://sass.queensu.ca/
Student Wellness Services https://www.queensu.ca/studentwellness/
Career Services https://careers.sso.queensu.ca/home.htm
We wish you all the best with your continued studies.
Kind regards,
Katherine
Katherine Scott
Secretary to the Board of Studies
Faculty of Arts and Science
Queen's University
Generated November 5, 2025 at 2:59:04 PM.