Decision Letter
Submission Number: 13677
Decision Date: December 2, 2025
Associate Dean: Dorit Naaman (Associate Dean Academic)
Student Name: Yuru Liu
Student Email: 21yl215@queensu.ca
Dear Yuru:
Thank you for your petition requesting to take more than 6.0 units of courses on a Letter of Permission. After a thorough review, while I’m unable to grant your request, I want to assure you that I’ve taken your circumstances into account as part of this decision.
As you know, Academic Petitions and Appeals Regulation 1.7.1.7 at queensu.ca/academic-calendar/arts-science/appeal-regulations/ stress that petition requests to take courses at another institution must directly address how this is necessary due to extenuating circumstances or to an exceptional academic opportunity. Extenuating circumstances normally involve a significant physical or psychological event that is beyond a student’s control and debilitating to their academic performance. These kinds of extraordinary situations should be supported by official documentation from a health care practitioner or other relevant professional.
Unfortunately, your petition presented no documentation to confirm the presence of any extenuating circumstances that are preventing you from taking your final courses here at Queen’s. However, you have not yet reached your maximum number of TR credits permitted so you could still choose to take 3.0 units of courses on a letter of permission, either over the Winter term or over the summer term. Athabasca University offers a wide variety of online courses, which may be of interest to you. You could also choose to take an online elective course at Queen’s over the summer term as well, which would allow you to meet your requirements for graduation before September without having to return to campus. Registration for summer term online courses typically begins in February.
If you wish to appeal this decision to the Board of Studies, information on the appeal process and deadline is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
Sincerely,
Dorit Naaman, PhD.
Associate Dean (Academic)
Decision Date: December 2, 2025
Associate Dean: Dorit Naaman (Associate Dean Academic)
Student Name: Yuru Liu
Student Email: 21yl215@queensu.ca
Dear Yuru:
Thank you for your petition requesting to take more than 6.0 units of courses on a Letter of Permission. After a thorough review, while I’m unable to grant your request, I want to assure you that I’ve taken your circumstances into account as part of this decision.
As you know, Academic Petitions and Appeals Regulation 1.7.1.7 at queensu.ca/academic-calendar/arts-science/appeal-regulations/ stress that petition requests to take courses at another institution must directly address how this is necessary due to extenuating circumstances or to an exceptional academic opportunity. Extenuating circumstances normally involve a significant physical or psychological event that is beyond a student’s control and debilitating to their academic performance. These kinds of extraordinary situations should be supported by official documentation from a health care practitioner or other relevant professional.
Unfortunately, your petition presented no documentation to confirm the presence of any extenuating circumstances that are preventing you from taking your final courses here at Queen’s. However, you have not yet reached your maximum number of TR credits permitted so you could still choose to take 3.0 units of courses on a letter of permission, either over the Winter term or over the summer term. Athabasca University offers a wide variety of online courses, which may be of interest to you. You could also choose to take an online elective course at Queen’s over the summer term as well, which would allow you to meet your requirements for graduation before September without having to return to campus. Registration for summer term online courses typically begins in February.
If you wish to appeal this decision to the Board of Studies, information on the appeal process and deadline is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
Sincerely,
Dorit Naaman, PhD.
Associate Dean (Academic)
Generated December 2, 2025 at 8:59:42 AM.