Decision Letter
Submission Number: 13806
Decision Date: February 23, 2026
Associate Dean: Dorit Naaman (Associate Dean Academic)
Student Name: Vedesh Panday
Student Email: vedesh.panday@queensu.ca
Course: CISC 102
Term: Fall
Year: 2025
Category: Drop a course after the academic deadline
Dear Vedesh,
I have carefully considered your request to drop CISC 102 (F25) after the academic deadline and while I’m unable to grant your petition, I want to assure you that I’ve taken your circumstances into account as part of this decision.
According to the Academic Appeal and Petition Regulation 1.7.1.2. a petition to drop a class late must clearly demonstrate the significant extenuating circumstances, beyond the student’s control, which prevented them from dropping the class by the deadline, as indicated in the Faculty’s Sessional Dates. A medical certificate or other documentation that outlines how the personal extenuating circumstances hindered the student’s ability to drop the class prior to the deadline should be provided with the petition.
I acknowledge the health-related extenuating circumstances that you described in your petition letter and appreciate the documentation you provided outlining the timeline of these challenges from April to June of 2025, prior to the start of the Fall term. The documentation that you provided relating to the 2025 Fall term indicates that you were away from school for one day in November. Without documentation to confirm that an unexpected extenuating circumstance during the Fall term affected your ability to drop CISC 102 (F25) prior to the academic drop deadline, I am unable to grant this request.
If you are concerned about the impact that your grade this course has on your cumulative GPA I would suggest that you consider repeating it in a future term. When repeating the exact same course code, both attempts will appear on your transcript however, only the higher grade will be included within the calculation of your cumulative GPA.
Going forward, you should know that it is your responsibility to pause and evaluate the impact of extenuating circumstances on your coursework prior to the drop deadline of the term. If you fall behind in a course or find the material too difficult, you should drop the course by deadline. The drop deadlines outlined in the Important Dates section on the Faculty of Arts and Science web page have been established to ensure fair and equitable treatment of all students.
Additionally, if you wish to appeal this decision, you are welcome to submit an appeal to the Board of Studies. Information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). The Office of the University Ombudsperson offers guidance on
student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
Sincerely,
Dorit Naaman, PhD
Associate Dean (Academic)
Decision Date: February 23, 2026
Associate Dean: Dorit Naaman (Associate Dean Academic)
Student Name: Vedesh Panday
Student Email: vedesh.panday@queensu.ca
Course: CISC 102
Term: Fall
Year: 2025
Category: Drop a course after the academic deadline
Dear Vedesh,
I have carefully considered your request to drop CISC 102 (F25) after the academic deadline and while I’m unable to grant your petition, I want to assure you that I’ve taken your circumstances into account as part of this decision.
According to the Academic Appeal and Petition Regulation 1.7.1.2. a petition to drop a class late must clearly demonstrate the significant extenuating circumstances, beyond the student’s control, which prevented them from dropping the class by the deadline, as indicated in the Faculty’s Sessional Dates. A medical certificate or other documentation that outlines how the personal extenuating circumstances hindered the student’s ability to drop the class prior to the deadline should be provided with the petition.
I acknowledge the health-related extenuating circumstances that you described in your petition letter and appreciate the documentation you provided outlining the timeline of these challenges from April to June of 2025, prior to the start of the Fall term. The documentation that you provided relating to the 2025 Fall term indicates that you were away from school for one day in November. Without documentation to confirm that an unexpected extenuating circumstance during the Fall term affected your ability to drop CISC 102 (F25) prior to the academic drop deadline, I am unable to grant this request.
If you are concerned about the impact that your grade this course has on your cumulative GPA I would suggest that you consider repeating it in a future term. When repeating the exact same course code, both attempts will appear on your transcript however, only the higher grade will be included within the calculation of your cumulative GPA.
Going forward, you should know that it is your responsibility to pause and evaluate the impact of extenuating circumstances on your coursework prior to the drop deadline of the term. If you fall behind in a course or find the material too difficult, you should drop the course by deadline. The drop deadlines outlined in the Important Dates section on the Faculty of Arts and Science web page have been established to ensure fair and equitable treatment of all students.
Additionally, if you wish to appeal this decision, you are welcome to submit an appeal to the Board of Studies. Information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). The Office of the University Ombudsperson offers guidance on
student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
Sincerely,
Dorit Naaman, PhD
Associate Dean (Academic)
Generated February 23, 2026 at 10:03:07 AM.