Manage Appeals
Petition Type: New
ID: 12048
Submitted: June 14, 2024 at 4:54:55 PM
First Name: Binyat
Last Name: Akrem
Pronoun: She/Her
Preferred Name: Binyat
Student Number: 20301422
Email: 21bma1@queensu.ca
Degree Program: BA
Plan: POLS
Level of Study: 3
Petition Categories
Petition Categories: Waive the requirement to withdraw for one year
Petition Letter
Petition Letter: Dear Dr. Stephenson,
I hope this letter finds you well. I am writing to appeal the requirement to withdraw from the Faculty of Arts and Science, effective May 1, 2024. Pursuing higher education has always been a cherished dream of mine, and I remain deeply committed to achieving my academic goals despite challenges. As the first-born daughter of immigrant parents, and the eldest of four, the opportunity to pursue higher education holds significant meaning for me and my family. Witnessing my parents' sacrifices and unwavering determination has instilled in me a profound sense of responsibility and gratitude, propelling me towards academic excellence. In 2020, my life took a dramatic turn due to a traumatic familial event, for which I continue to seek therapy. I must admit that this experience not only intensified my desire for education but also served as an escape. Upon arriving in Kingston, I was greeted with a world of opportunities previously beyond my imagination. Despite hailing from a different socio-economic and racial background than some of my peers, I integrated into the community by actively participating in clubs and student government.
Despite hardships, Queen's University remains my primary source of purpose and motivation. During the winter term, my personal circumstances at home significantly impacted my ability to focus on my academics, this triggered the feelings from the event in 2020. There were situations involving my family, particularly my father and brother, which required my immediate attention and caused considerable emotional distress. Trying to balance my family responsibilities while navigating my academic commitments became increasingly challenging. In addition, I had to stop going to private therapy sessions because I could no longer afford it. Despite my best efforts, I fell into a debilitating depressive episode, which severely affected my academic performance. I attended my exams and tried my best, but my depression deeply impacted my ability to complete coursework.
While I acknowledge the impact of these events on my studies, I want to emphasize my unwavering dedication to my academics. Despite what I have faced, I remained determined to persevere and overcome the obstacles in my path. Since the end of the winter term, I have taken proactive steps to prioritize my mental health and seek the support I need to thrive academically. I am currently engaged in counselling sessions through Student Wellness Services and am actively working on developing coping strategies to manage stress and maintain my well-being. Additionally, I have identified triggers that contribute to my emotional distress and have implemented measures to address them effectively.
During this challenging period, I have also come to understand the importance of seeking occupational therapy to further support my mental health and academic performance. Through therapy, I have learned that I must prioritize self-care and honour myself above all else. This shift in perspective has reinforced my commitment to my education, which I have cherished since childhood. I would be disheartened for something out of my control to take that away from me. I firmly believe that taking a year off would only hinder my academic abilities. My commitment to Queen's University remains stronger than ever, and I am eager to resume my studies with renewed focus and determination. I am confident that with the support of the faculty and staff, I can overcome any challenges that lie ahead and continue to pursue my academic goals.
I want to assure you of my earnest commitment to providing documentation supporting my circumstances. Unfortunately, the earliest appointment I could secure with my counsellor is scheduled for Monday, June 24th. Along with documentation from my QSAS advisor at an earlier date. Following these sessions, I will promptly submit the necessary documentation validating the challenges I have encountered and the proactive steps I'm taking to address them. I am fully dedicated to ensuring transparency and clarity throughout this process, and I appreciate your understanding in accommodating this timeline.
I sincerely hope for your understanding and compassion in reviewing my appeal. Queen's University holds a special place in my heart, and I am eager to demonstrate my potential and contribute positively to the university community.
Thank you for considering my appeal.
Sincerely,
Binyat Akrem
I hope this letter finds you well. I am writing to appeal the requirement to withdraw from the Faculty of Arts and Science, effective May 1, 2024. Pursuing higher education has always been a cherished dream of mine, and I remain deeply committed to achieving my academic goals despite challenges. As the first-born daughter of immigrant parents, and the eldest of four, the opportunity to pursue higher education holds significant meaning for me and my family. Witnessing my parents' sacrifices and unwavering determination has instilled in me a profound sense of responsibility and gratitude, propelling me towards academic excellence. In 2020, my life took a dramatic turn due to a traumatic familial event, for which I continue to seek therapy. I must admit that this experience not only intensified my desire for education but also served as an escape. Upon arriving in Kingston, I was greeted with a world of opportunities previously beyond my imagination. Despite hailing from a different socio-economic and racial background than some of my peers, I integrated into the community by actively participating in clubs and student government.
Despite hardships, Queen's University remains my primary source of purpose and motivation. During the winter term, my personal circumstances at home significantly impacted my ability to focus on my academics, this triggered the feelings from the event in 2020. There were situations involving my family, particularly my father and brother, which required my immediate attention and caused considerable emotional distress. Trying to balance my family responsibilities while navigating my academic commitments became increasingly challenging. In addition, I had to stop going to private therapy sessions because I could no longer afford it. Despite my best efforts, I fell into a debilitating depressive episode, which severely affected my academic performance. I attended my exams and tried my best, but my depression deeply impacted my ability to complete coursework.
While I acknowledge the impact of these events on my studies, I want to emphasize my unwavering dedication to my academics. Despite what I have faced, I remained determined to persevere and overcome the obstacles in my path. Since the end of the winter term, I have taken proactive steps to prioritize my mental health and seek the support I need to thrive academically. I am currently engaged in counselling sessions through Student Wellness Services and am actively working on developing coping strategies to manage stress and maintain my well-being. Additionally, I have identified triggers that contribute to my emotional distress and have implemented measures to address them effectively.
During this challenging period, I have also come to understand the importance of seeking occupational therapy to further support my mental health and academic performance. Through therapy, I have learned that I must prioritize self-care and honour myself above all else. This shift in perspective has reinforced my commitment to my education, which I have cherished since childhood. I would be disheartened for something out of my control to take that away from me. I firmly believe that taking a year off would only hinder my academic abilities. My commitment to Queen's University remains stronger than ever, and I am eager to resume my studies with renewed focus and determination. I am confident that with the support of the faculty and staff, I can overcome any challenges that lie ahead and continue to pursue my academic goals.
I want to assure you of my earnest commitment to providing documentation supporting my circumstances. Unfortunately, the earliest appointment I could secure with my counsellor is scheduled for Monday, June 24th. Along with documentation from my QSAS advisor at an earlier date. Following these sessions, I will promptly submit the necessary documentation validating the challenges I have encountered and the proactive steps I'm taking to address them. I am fully dedicated to ensuring transparency and clarity throughout this process, and I appreciate your understanding in accommodating this timeline.
I sincerely hope for your understanding and compassion in reviewing my appeal. Queen's University holds a special place in my heart, and I am eager to demonstrate my potential and contribute positively to the university community.
Thank you for considering my appeal.
Sincerely,
Binyat Akrem
Academic Plan
Academic Plan: As I prepare to resume my studies at Queen's University, I recognize the importance of crafting a meticulously detailed academic plan to navigate potential challenges and ensure academic success.
Course of Study:
-I will carefully select a well-rounded course load for the upcoming academic session, focusing on foundational courses within my major while also exploring elective courses to broaden my academic horizons.
-I have been considered for the general Pols program, and finally feel confident and satisfied in my area of study.
Strategies for Success:
-Academic advising sessions have provided me insights into my remaining courses, and I plan to structure my academic plan around approximately 17 courses (51 units), with a focus on 5 within the field of politics and a diverse selection of other subjects aligned with my interests.
-I aim to raise my GPA to at least a 1.2 by the end of the fall term.
-I aim to continue to actively seeking guidance from academic advisors and accessing resources available through Queen's University.
-I plan to actively engage with my professors, participate in study groups, and avail myself of tutoring services to deepen my understanding of course material and enhance academic proficiency.
-Continuing to develop effective learning strategies, including time management and study skills, will be a priority to optimize academic performance.
Personal and Financial Resources:
-I am prioritizing self-care practices and utilizing resources will continue to support my physical and mental well-being, ensuring that I am well-equipped to handle the demands of academic and personal life.
-I have been financial planning, including inquiring about accessing resources from the Student Awards Office and exploring scholarship opportunities, which will provide the necessary support to alleviate financial stressors and focus on academic goals.
-Preventative measures, through regular therapy, positive coping skills, and occupational therapy are the goal!
-Reflecting on past experiences in therapy will continue to help me navigate future challenges or situational demands that may arise during my academic journey.
-I plan to have regular reviews and revision of my academic plan in collaboration with academic advisors and my counsellor to assess progress and make adjustments as needed. By demonstrating accountability and actively pursuing my academic goals, I am confident in my ability to succeed at Queen's University.
With determination, resilience, and the unwavering support, I am prepared to embark on this academic journey with optimism and enthusiasm. Through careful planning and proactive measures, I am confident that I will achieve my educational goals and thrive academically. I stand poised to embark on this transformative academic journey with humility and determination.
Course of Study:
-I will carefully select a well-rounded course load for the upcoming academic session, focusing on foundational courses within my major while also exploring elective courses to broaden my academic horizons.
-I have been considered for the general Pols program, and finally feel confident and satisfied in my area of study.
Strategies for Success:
-Academic advising sessions have provided me insights into my remaining courses, and I plan to structure my academic plan around approximately 17 courses (51 units), with a focus on 5 within the field of politics and a diverse selection of other subjects aligned with my interests.
-I aim to raise my GPA to at least a 1.2 by the end of the fall term.
-I aim to continue to actively seeking guidance from academic advisors and accessing resources available through Queen's University.
-I plan to actively engage with my professors, participate in study groups, and avail myself of tutoring services to deepen my understanding of course material and enhance academic proficiency.
-Continuing to develop effective learning strategies, including time management and study skills, will be a priority to optimize academic performance.
Personal and Financial Resources:
-I am prioritizing self-care practices and utilizing resources will continue to support my physical and mental well-being, ensuring that I am well-equipped to handle the demands of academic and personal life.
-I have been financial planning, including inquiring about accessing resources from the Student Awards Office and exploring scholarship opportunities, which will provide the necessary support to alleviate financial stressors and focus on academic goals.
-Preventative measures, through regular therapy, positive coping skills, and occupational therapy are the goal!
-Reflecting on past experiences in therapy will continue to help me navigate future challenges or situational demands that may arise during my academic journey.
-I plan to have regular reviews and revision of my academic plan in collaboration with academic advisors and my counsellor to assess progress and make adjustments as needed. By demonstrating accountability and actively pursuing my academic goals, I am confident in my ability to succeed at Queen's University.
With determination, resilience, and the unwavering support, I am prepared to embark on this academic journey with optimism and enthusiasm. Through careful planning and proactive measures, I am confident that I will achieve my educational goals and thrive academically. I stand poised to embark on this transformative academic journey with humility and determination.
Documentation
Professional Letter Detail: NO DOC
Document: Appeal document BA 20301422.pdf
Documentation Detail: Letter from Counsellor, Letter from QSAS Advisor
Decision Letters
Level 1 Status
Status: DeniedLevel 2
Appeal Type: Level 2
ID: 279
Submitted: July 23, 2024 at 3:36:38 PM
Relevant Petition: 12048
Decision(s) Being Appealed: Waive the requirement to withdraw for one year
Appeal Grounds
Appeals to the Board of Studies must include a letter based on one or more of the Grounds for Appeal (Appeal Regulation 3.4). What are the grounds you are basing your appeal on?
- The Associate Dean's decision did not follow the rules of procedural fairness. A breach of procedural fairness includes such things as the Associate Dean failed to:
- Make a reasonable decision in your appeal. A “reasonable” decision is one that is based on evidence, thought out and supported by facts and logical inferences from the facts. To be reasonable, the decision must contain adequate reasons for the conclusions.
Appeal Grounds Details: I appreciate the thoughtful consideration that went into this decision; however, I believe that my initial petition did not fully capture the complexity of my circumstances and the steps I have taken to address them. My documentation was also fairly general, which my counsellor and I have worked through to ensure that it reflects my experiences and commitment to well being.
Inadequate Consideration of Extenuating Circumstances: The decision to require my withdrawal did not fully account for the severity of my extenuating circumstances. I now understand that my initial petition may have lacked the detailed context of my experiences and profound impact on my mental health that The Associate Dean was looking for. This oversight meant that the decision was based on incomplete information, which did not adequately reflect the challenges I faced.
Improved Mental Health Management: Since the winter term, I have significantly improved my mental health management by resuming therapy sessions and addressing financial constraints that previously hindered my access to consistent care. These steps were not fully considered in the initial decision, which suggests a lack of understanding of the proactive measures I have implemented to stabilize my situation.
Misjudgment of Academic Potential: The decision did not reasonably account for my ability to succeed academically despite past difficulties. I have a clear plan to manage my course load effectively and have demonstrated my resilience by successfully completing previous terms under challenging conditions. The suggestion that I cannot manage my circumstances moving forward is not supported by the evidence of my recent progress and commitment. Since the winter term, I have significantly improved my mental health management by resuming therapy sessions and addressing constraints that previously hindered my access to mental health services. These steps were not fully considered in the initial decision.
Preparedness for Future Challenges: The initial decision overlooked my preparedness to handle future challenges. I would like to highlight that this was absolutely a special scenario. For this situation to affect the coursework of every single class in the winter term, it must call attention to the severity of this case. I have developed coping strategies and a robust support system to ensure that I can manage both my mental health and academic responsibilities effectively. This readiness was not adequately considered, leading to an unreasonable conclusion about my potential for success.
Inadequate Consideration of Extenuating Circumstances: The decision to require my withdrawal did not fully account for the severity of my extenuating circumstances. I now understand that my initial petition may have lacked the detailed context of my experiences and profound impact on my mental health that The Associate Dean was looking for. This oversight meant that the decision was based on incomplete information, which did not adequately reflect the challenges I faced.
Improved Mental Health Management: Since the winter term, I have significantly improved my mental health management by resuming therapy sessions and addressing financial constraints that previously hindered my access to consistent care. These steps were not fully considered in the initial decision, which suggests a lack of understanding of the proactive measures I have implemented to stabilize my situation.
Misjudgment of Academic Potential: The decision did not reasonably account for my ability to succeed academically despite past difficulties. I have a clear plan to manage my course load effectively and have demonstrated my resilience by successfully completing previous terms under challenging conditions. The suggestion that I cannot manage my circumstances moving forward is not supported by the evidence of my recent progress and commitment. Since the winter term, I have significantly improved my mental health management by resuming therapy sessions and addressing constraints that previously hindered my access to mental health services. These steps were not fully considered in the initial decision.
Preparedness for Future Challenges: The initial decision overlooked my preparedness to handle future challenges. I would like to highlight that this was absolutely a special scenario. For this situation to affect the coursework of every single class in the winter term, it must call attention to the severity of this case. I have developed coping strategies and a robust support system to ensure that I can manage both my mental health and academic responsibilities effectively. This readiness was not adequately considered, leading to an unreasonable conclusion about my potential for success.
Appeal Letter
Appeal Letter: Dear Members of the Board of Studies,
In my initial petition, I highlighted efforts to succeed academically despite significant challenges but now recognize that I did not fully convey their severity.
In 2020, I was deeply affected by a traumatic event, resulting in depression, social anxiety, and generalized anxiety, diagnosed in 2021. I also experienced PTSD symptoms identified by a psychologist in 2022. Although I managed my symptoms for about a year, in June 2023, I was assaulted, which severely disrupted my progress. I spent the summer seeking help and justice to ensure I could return to school in the fall. Despite these challenges, I completed four courses in the fall term, demonstrating resilience and determination.
During the winter term, financial constraints forced me to switch from private therapy to public services, where I faced limited availability with a new counsellor. Then, an incident triggered a relapse in PTSD and depression. This incident also shifted my focus to support my family. The lack of regular counselling and the cumulative impact of past events made this episode debilitating. Despite my best efforts, I was unable to keep up with academic responsibilities. I would like to open up and share what has changed in the last few months. The 18th of May marks the anniversary of my childhood friend who passed two years ago, and the following week was my 21st birthday. During this time, I was hit with a combination of grief and appreciation for life causing an altering shift in perspective. That I could either continue to give up or persevere with the strength I have gained. This realization has helped me regain the motivation, confidence, and resilience to return to my studies. I am taking significant steps to address my mental health and academic performance, which I will highlight below.
The Associate Dean's decision indicated that my petition did not demonstrate my extenuating circumstances were managed to ensure future success. However, significant steps I have taken since the winter term were overlooked. I am actively developing coping strategies in my new, stable environment. These efforts reflect my commitment to my education and proactive approach to academic success. I have identified what triggers a depressive episode and implemented measures to manage effectively so that even when symptoms arise, they do not become debilitating. I plan to continue to attend Academic Advising appointments to ensure success. I have addressed financial constraints through budgeting and saving. I resumed therapy sessions with the same counsellor, avoiding limited availability by pre-booking sessions. I implemented this strategy also as a form of accountability.
As much as therapy is helpful, I also now recognize the importance of healthy habits that I had neglected during my hardships. I felt dependent on support and was in crisis mode, forgetting the importance of handling and processing situations independently. I have worked on bringing back self-soothing skills to cope with future instances. Despite what comes my way, I am prepared to tackle it. “You cannot heal in the same environment that made you sick.” This quote resonates deeply with me, and I can proudly say I am finally in a safe space where I can heal and move on from the past. All parties involved are also in a stable environment, providing us all with the necessary space to thrive. I no longer want to live in the shadow of my experiences.
I acknowledge that I took more than the recommended courses during the winter term, driven by a desire to maintain my academic trajectory despite challenges. I must admit that I was afraid I would not meet the requirements for my program without piling on courses. The additional stress contributed to my difficulties, and I now recognize the importance of managing my course load more effectively. My critical thinking and problem-solving skills to properly evaluate my requirements were blurred by all the symptoms I was experiencing simultaneously. I have learned from this experience and will balance my academic responsibilities with my mental health needs in the future. I plan to retake courses I enjoyed helping raise my current GPA.
I understand my initial letter may have appeared incomplete in detailing my experiences and progress, and I hope that this can provide more insight. I am fully committed to overcoming my challenges and succeeding academically. I understand the decision to withdraw is not punitive but meant to be helpful. I firmly believe taking a year off would hinder my academic abilities. I am fully equipped with the skills and healthy habits to succeed. I respectfully request the Board of Studies reconsider the decision to withdraw me for one year. My dedication to my academic goals remains strong, and I am eager to contribute positively to the university community.
Thank you for your understanding and compassion in reviewing my appeal.
In my initial petition, I highlighted efforts to succeed academically despite significant challenges but now recognize that I did not fully convey their severity.
In 2020, I was deeply affected by a traumatic event, resulting in depression, social anxiety, and generalized anxiety, diagnosed in 2021. I also experienced PTSD symptoms identified by a psychologist in 2022. Although I managed my symptoms for about a year, in June 2023, I was assaulted, which severely disrupted my progress. I spent the summer seeking help and justice to ensure I could return to school in the fall. Despite these challenges, I completed four courses in the fall term, demonstrating resilience and determination.
During the winter term, financial constraints forced me to switch from private therapy to public services, where I faced limited availability with a new counsellor. Then, an incident triggered a relapse in PTSD and depression. This incident also shifted my focus to support my family. The lack of regular counselling and the cumulative impact of past events made this episode debilitating. Despite my best efforts, I was unable to keep up with academic responsibilities. I would like to open up and share what has changed in the last few months. The 18th of May marks the anniversary of my childhood friend who passed two years ago, and the following week was my 21st birthday. During this time, I was hit with a combination of grief and appreciation for life causing an altering shift in perspective. That I could either continue to give up or persevere with the strength I have gained. This realization has helped me regain the motivation, confidence, and resilience to return to my studies. I am taking significant steps to address my mental health and academic performance, which I will highlight below.
The Associate Dean's decision indicated that my petition did not demonstrate my extenuating circumstances were managed to ensure future success. However, significant steps I have taken since the winter term were overlooked. I am actively developing coping strategies in my new, stable environment. These efforts reflect my commitment to my education and proactive approach to academic success. I have identified what triggers a depressive episode and implemented measures to manage effectively so that even when symptoms arise, they do not become debilitating. I plan to continue to attend Academic Advising appointments to ensure success. I have addressed financial constraints through budgeting and saving. I resumed therapy sessions with the same counsellor, avoiding limited availability by pre-booking sessions. I implemented this strategy also as a form of accountability.
As much as therapy is helpful, I also now recognize the importance of healthy habits that I had neglected during my hardships. I felt dependent on support and was in crisis mode, forgetting the importance of handling and processing situations independently. I have worked on bringing back self-soothing skills to cope with future instances. Despite what comes my way, I am prepared to tackle it. “You cannot heal in the same environment that made you sick.” This quote resonates deeply with me, and I can proudly say I am finally in a safe space where I can heal and move on from the past. All parties involved are also in a stable environment, providing us all with the necessary space to thrive. I no longer want to live in the shadow of my experiences.
I acknowledge that I took more than the recommended courses during the winter term, driven by a desire to maintain my academic trajectory despite challenges. I must admit that I was afraid I would not meet the requirements for my program without piling on courses. The additional stress contributed to my difficulties, and I now recognize the importance of managing my course load more effectively. My critical thinking and problem-solving skills to properly evaluate my requirements were blurred by all the symptoms I was experiencing simultaneously. I have learned from this experience and will balance my academic responsibilities with my mental health needs in the future. I plan to retake courses I enjoyed helping raise my current GPA.
I understand my initial letter may have appeared incomplete in detailing my experiences and progress, and I hope that this can provide more insight. I am fully committed to overcoming my challenges and succeeding academically. I understand the decision to withdraw is not punitive but meant to be helpful. I firmly believe taking a year off would hinder my academic abilities. I am fully equipped with the skills and healthy habits to succeed. I respectfully request the Board of Studies reconsider the decision to withdraw me for one year. My dedication to my academic goals remains strong, and I am eager to contribute positively to the university community.
Thank you for your understanding and compassion in reviewing my appeal.
Documentation
Document: BA Appeal doc JUL 2024.pdf
History
Originally submitted June 14, 2024 at 4:54:55 PM.
| Field | Reference | Old Value | New Value | Note | User | Date/Time |
|---|---|---|---|---|---|---|
| status | N/A | Received | Incomplete | Kerri Andrews | 2024-06-14 10:19:52 PM | |
| documentation | N/A | Appeal document BA 20301422.pdf | Kerri Andrews | 2024-06-26 4:32:48 PM | ||
| documentation_detail | N/A | Letter from Counsellor, Letter from QSAS Advisor | Letter from Counsellor, Letter from QSAS Advisor | Kerri Andrews | 2024-06-26 4:32:48 PM | |
| documentation | N/A | Appeal document BA 20301422.pdf | Kerri Andrews | 2024-06-26 4:32:48 PM | ||
| documentation_detail | N/A | Letter from Counsellor, Letter from QSAS Advisor | Kerri Andrews | 2024-06-26 4:32:48 PM | ||
| status | N/A | Incomplete | In Review | Kerri Andrews | 2024-06-26 4:32:56 PM | |
| status | N/A | In Review | Denied | Kerri Andrews | 2024-07-11 11:25:45 AM | |
| associate_dean | N/A | Jenn Stephenson, Ph.D. | Kerri Andrews | 2024-07-11 11:25:45 AM | ||
| decision_letter | N/A | N/A | Decision letter sent | Kerri Andrews | 2024-07-11 11:28:15 AM | |
| new_appeal_level_2 | N/A | Level 2 | Level 2 Appeal ID: 279 | 21bma1 | 2024-07-23 3:36:38 PM | |
| status | N/A | Received | Granted | In light of new documentation to support the RTW waive, the ADA granted this appeal | Libby Hearn | 2024-08-14 11:01:56 AM |