Manage Appeals
Petition Type: New
ID: 12756
Submitted: February 2, 2025 at 10:15:04 PM
First Name: Jingyi
Last Name: Li
Pronoun: she/her
Preferred Name: Jingyi Li
Student Number: 20302157
Email: 21jl65@queensu.ca
Degree Program: BAH
Plan: FIlm
Level of Study: 4
Petition Categories
Petition Categories: Request to take more than 6.0 units of courses on a letter of permission through another institution
Petition Letter
Petition Letter: Dear Associate Dean,
I am writing to humbly request approval to enroll in external summer courses through the International Letter of Permission (ILOP) program in Summer 2025. This request stems from extraordinary circumstances that significantly disrupted my academic progress earlier in my studies, coupled with the limited availability of suitable courses offered through the Faculty of Arts and Science during the summer term.
In January 2022, I was among the first wave of individuals infected with the Omicron variant of COVID-19. Upon returning to China, I was hospitalized in a temporary medical facility (方舱医院), where strict protocols were enforced. Although my courses were delivered online at the time, all my electronic devices, including my computer and iPad, were confiscated. This left me unable to complete or submit assignments, resulting in failing grades in Drama100 (F), Film110 (D), Fren107 (F), and Socy122 (F). The situation was entirely beyond my control. During my hospitalization, I underwent daily medical procedures such as blood tests and injections, leaving me with no means to participate in my coursework.
The academic consequences of these challenges were profound. My low grade in Film110 prevented me from entering the Film major as planned in my second year. As a result, I was limited to taking Film courses that did not require Film major status, further delaying my progress in pursuing my academic goals. However, I was determined to recover from this setback. In Fall 2022, I retook Film110 and successfully passed it, and by the end of Winter 2023, I had significantly raised my GPA, lifting the academic probation that had been imposed.
Since then, I have worked tirelessly to rebuild my academic record and make steady progress. By Winter 2025, I will have completed all the required courses for my Film major. However, I still need 9 elective credits (three courses) to fulfill my graduation requirements. After reviewing the Summer 2025 course offerings from Arts and Science Online, I found that they do not include courses that meet my academic needs. As such, enrolling in external courses through the ILOP program is crucial for me to complete my degree in a timely manner.
The challenges I faced during the 2021 Fall–2022 Winter academic year were entirely unforeseen and beyond my control. I am deeply grateful for the opportunities I have had to recover and improve my academic standing. I hope that my resilience and determination to overcome these obstacles reflect my commitment to my education and future.
While I have not included my hospitalization records with this petition, I would be happy to provide them if needed to verify the circumstances I have described.
Thank you for taking the time to review my petition. I sincerely appreciate your understanding and consideration of my situation. Please do not hesitate to reach out if additional information or documentation is required. Your support would mean a great deal to me and help me stay on track toward achieving my academic and career goals.
Sincerely,
Jingyi Li(20302157)
I am writing to humbly request approval to enroll in external summer courses through the International Letter of Permission (ILOP) program in Summer 2025. This request stems from extraordinary circumstances that significantly disrupted my academic progress earlier in my studies, coupled with the limited availability of suitable courses offered through the Faculty of Arts and Science during the summer term.
In January 2022, I was among the first wave of individuals infected with the Omicron variant of COVID-19. Upon returning to China, I was hospitalized in a temporary medical facility (方舱医院), where strict protocols were enforced. Although my courses were delivered online at the time, all my electronic devices, including my computer and iPad, were confiscated. This left me unable to complete or submit assignments, resulting in failing grades in Drama100 (F), Film110 (D), Fren107 (F), and Socy122 (F). The situation was entirely beyond my control. During my hospitalization, I underwent daily medical procedures such as blood tests and injections, leaving me with no means to participate in my coursework.
The academic consequences of these challenges were profound. My low grade in Film110 prevented me from entering the Film major as planned in my second year. As a result, I was limited to taking Film courses that did not require Film major status, further delaying my progress in pursuing my academic goals. However, I was determined to recover from this setback. In Fall 2022, I retook Film110 and successfully passed it, and by the end of Winter 2023, I had significantly raised my GPA, lifting the academic probation that had been imposed.
Since then, I have worked tirelessly to rebuild my academic record and make steady progress. By Winter 2025, I will have completed all the required courses for my Film major. However, I still need 9 elective credits (three courses) to fulfill my graduation requirements. After reviewing the Summer 2025 course offerings from Arts and Science Online, I found that they do not include courses that meet my academic needs. As such, enrolling in external courses through the ILOP program is crucial for me to complete my degree in a timely manner.
The challenges I faced during the 2021 Fall–2022 Winter academic year were entirely unforeseen and beyond my control. I am deeply grateful for the opportunities I have had to recover and improve my academic standing. I hope that my resilience and determination to overcome these obstacles reflect my commitment to my education and future.
While I have not included my hospitalization records with this petition, I would be happy to provide them if needed to verify the circumstances I have described.
Thank you for taking the time to review my petition. I sincerely appreciate your understanding and consideration of my situation. Please do not hesitate to reach out if additional information or documentation is required. Your support would mean a great deal to me and help me stay on track toward achieving my academic and career goals.
Sincerely,
Jingyi Li(20302157)
Academic Plan
Academic Plan: If my petition to enroll in external summer courses through the International Letter of Permission (ILOP) program is approved, I have a clear plan to complete my remaining credits and graduate successfully in a timely manner.
Currently, I require 9 elective credits (three courses) to fulfill the graduation requirements for my Film major. I have reviewed the Faculty of Arts and Science Summer 2025 course offerings, and unfortunately, they do not align with my academic needs or interests. To address this, I plan to enroll in three external courses from a recognized institution that match the elective requirements of my program. These courses will be carefully selected to ensure they meet Queen’s University’s transfer credit criteria and contribute directly to my degree completion.
I am committed to maintaining my academic performance while taking these external courses. Over the past two years, I have demonstrated my ability to overcome challenges and succeed academically, as reflected in my improved GPA and successful entry into my Film major. I have also developed effective time management and study strategies, which I will apply to my summer studies.
To ensure my academic success, I will:
Consult with an academic advisor to confirm the eligibility of the selected external courses and ensure they fulfill my elective requirements.
Monitor my workload and maintain consistent effort to complete all course requirements on time and to the best of my ability.
Stay in communication with Queen’s University and the external institution to ensure a smooth credit transfer process upon completion of the courses.
This academic plan will allow me to efficiently complete my degree requirements and graduate without further delays. Thank you for considering my petition and supporting my efforts to stay on track academically.
Currently, I require 9 elective credits (three courses) to fulfill the graduation requirements for my Film major. I have reviewed the Faculty of Arts and Science Summer 2025 course offerings, and unfortunately, they do not align with my academic needs or interests. To address this, I plan to enroll in three external courses from a recognized institution that match the elective requirements of my program. These courses will be carefully selected to ensure they meet Queen’s University’s transfer credit criteria and contribute directly to my degree completion.
I am committed to maintaining my academic performance while taking these external courses. Over the past two years, I have demonstrated my ability to overcome challenges and succeed academically, as reflected in my improved GPA and successful entry into my Film major. I have also developed effective time management and study strategies, which I will apply to my summer studies.
To ensure my academic success, I will:
Consult with an academic advisor to confirm the eligibility of the selected external courses and ensure they fulfill my elective requirements.
Monitor my workload and maintain consistent effort to complete all course requirements on time and to the best of my ability.
Stay in communication with Queen’s University and the external institution to ensure a smooth credit transfer process upon completion of the courses.
This academic plan will allow me to efficiently complete my degree requirements and graduate without further delays. Thank you for considering my petition and supporting my efforts to stay on track academically.
Documentation
Professional Letter Detail: NO DOC
Documentation Detail: NO DOC
Decision Letters
Level 1 Status
Status: DeniedLevel 2
Appeal Type: Level 2
ID: 315
Submitted: March 30, 2025 at 4:34:16 AM
Relevant Petition: 12756
Decision(s) Being Appealed: Request to take more than 6.0 units of courses on a letter of permission through another institution
Appeal Grounds
Appeals to the Board of Studies must include a letter based on one or more of the Grounds for Appeal (Appeal Regulation 3.4). What are the grounds you are basing your appeal on?
- The Associate Dean's decision did not follow the rules of procedural fairness. A breach of procedural fairness includes such things as the Associate Dean failed to:
- Follow the university rules and regulations in a way that supported your right to a fair process.
- Make a reasonable decision in your appeal. A “reasonable” decision is one that is based on evidence, thought out and supported by facts and logical inferences from the facts. To be reasonable, the decision must contain adequate reasons for the conclusions.
Appeal Grounds Details: “3.3.1.7 – To Request to Take More Than 6.0 units of Courses on a Letter of Permission”
Appeal Letter
Appeal Letter: Jingyi Li
Student ID: 20302157
Art and Science, Queen’s University
26th.Mar.2025
To:
Board of Studies
Art and Science
Queen’s University
Subject: Appeal of Petition Decision – Request to Transfer 3 Courses from External Institution
Dear Members of the Board of Studies,
I am writing to formally appeal the recent decision made by the Academic Vice-Dean regarding my petition to transfer 3 courses from an external institution toward the completion of my degree requirements at Queen’s University.
I fully understand and respect the university’s policy limiting students to a maximum of 6.0 transfer credits from external institutions unless extenuating circumstances are present. I am appealing this decision on the basis of such circumstances that were beyond my control and had a serious impact on my academic progression.
During the COVID-19 pandemic, I contracted the virus and was hospitalized for nearly a month following a government-mandated quarantine with a few more weeks. This unexpected and severe health crisis caused significant disruption to my academic life, resulting in a missed term and poor academic performance during that period. If necessary, I am comfortable to disclose my medical history with the board of study and to furthur support my petition.
Since recovering, I have dedicated myself to my studies and have demonstrated consistent academic improvement in the subsequent semesters. I have worked diligently to rebuild my academic standing, and I am now just 3courses away from completing my degree.
However, taking this final course at Queen’s during the summer term (May to August) presents significant challenges. My study permit is set to expire at the end of June, and I am scheduled to begin graduate school shortly afterward. If I am not able to complete my degree requirements before that time, it could jeopardize both my graduate program and my immigration status.
Given these exceptional and documented medical circumstances, I kindly request that the Board reconsider my petition and grant permission to transfer the final 3courses from a recognized external institution. This will allow me to graduate on time without further disruptions to my academic and professional future.
Thank you for your time and consideration. I am happy to provide medical documentation or any other supporting materials upon request.
Sincerely,
Jingyi Li
Student ID: 20302157
Student ID: 20302157
Art and Science, Queen’s University
26th.Mar.2025
To:
Board of Studies
Art and Science
Queen’s University
Subject: Appeal of Petition Decision – Request to Transfer 3 Courses from External Institution
Dear Members of the Board of Studies,
I am writing to formally appeal the recent decision made by the Academic Vice-Dean regarding my petition to transfer 3 courses from an external institution toward the completion of my degree requirements at Queen’s University.
I fully understand and respect the university’s policy limiting students to a maximum of 6.0 transfer credits from external institutions unless extenuating circumstances are present. I am appealing this decision on the basis of such circumstances that were beyond my control and had a serious impact on my academic progression.
During the COVID-19 pandemic, I contracted the virus and was hospitalized for nearly a month following a government-mandated quarantine with a few more weeks. This unexpected and severe health crisis caused significant disruption to my academic life, resulting in a missed term and poor academic performance during that period. If necessary, I am comfortable to disclose my medical history with the board of study and to furthur support my petition.
Since recovering, I have dedicated myself to my studies and have demonstrated consistent academic improvement in the subsequent semesters. I have worked diligently to rebuild my academic standing, and I am now just 3courses away from completing my degree.
However, taking this final course at Queen’s during the summer term (May to August) presents significant challenges. My study permit is set to expire at the end of June, and I am scheduled to begin graduate school shortly afterward. If I am not able to complete my degree requirements before that time, it could jeopardize both my graduate program and my immigration status.
Given these exceptional and documented medical circumstances, I kindly request that the Board reconsider my petition and grant permission to transfer the final 3courses from a recognized external institution. This will allow me to graduate on time without further disruptions to my academic and professional future.
Thank you for your time and consideration. I am happy to provide medical documentation or any other supporting materials upon request.
Sincerely,
Jingyi Li
Student ID: 20302157
Documentation
Document: Jingyi Li Medical History-0.pdf
Document: QU_ASC_STDG-5.pdf
History
Originally submitted February 2, 2025 at 10:15:04 PM.
| Field | Reference | Old Value | New Value | Note | User | Date/Time |
|---|---|---|---|---|---|---|
| status | N/A | Received | In Review | Kerri Andrews | 2025-02-24 2:56:20 PM | |
| status | N/A | In Review | Denied | Kerri Andrews | 2025-03-10 10:26:19 AM | |
| associate_dean | N/A | Jenn Stephenson, Ph.D. | Kerri Andrews | 2025-03-10 10:26:19 AM | ||
| decision_letter | N/A | N/A | Decision letter sent | Kerri Andrews | 2025-03-10 10:27:26 AM | |
| new_appeal_level_2 | N/A | Level 2 | Level 2 Appeal ID: 315 | 21jl65 | 2025-03-30 4:34:16 AM | |
| status | N/A | Received | Withdrawn | Past deadline for Appealing | Kathrine Scott | 2025-09-10 2:34:23 PM |