Manage Appeals
Petition Type: New
ID: 13916
Submitted: January 19, 2026 at 4:28:38 PM
First Name: Dalena
Last Name: Sookhoo
Pronoun: She/Her
Preferred Name: Dalena
Student Number: 20319987
Email: 21dss7@queensu.ca
Degree Program: BScH/BEd
Plan: PHYS
Level of Study: 4
Petition Categories
Petition Categories: Add a course after the academic deadline
Code: PHYS 414
Term: Winter
Year: 2026
Petition Category: Add a course after the academic deadline
Instructor's Name: William Ballik
Section/Class Number: 001
Province / Region: Eastern Ontario
Exam Centre: Kingston
Petition Letter
Petition Letter: I am writing to formally petition for permission to enrol in PHYS 414 after the add/drop deadline in order to complete my degree requirements.
The extenuating circumstance that led to this situation was an unusual academic event beyond my control. I did not become aware that I was missing three units from a fourth-year PHYS elective until this morning when I received my official fourth-year audit. This audit was released after the add/drop deadline, and prior to receiving it, I reasonably believed that I was on track to graduate, as I had applied for Spring 2026 convocation under that assumption.
Because this information was not available to me before the deadline, I was unable to take action earlier to enrol in an additional course. As soon as I became aware of the issue, I immediately contacted the Faculty of Arts and Science and the Department of Physics to seek guidance and begin addressing the situation. I am currently missing only three units, and enrolling in PHYS 414 would allow me to satisfy this remaining requirement and complete my degree.
The impact of this situation is significant. I am a fourth-year Physics major who is also enrolled in the Concurrent Education program. Graduating this spring is required in order for me to proceed into my final year of the education program. If I am unable to graduate on time, I will lose my guaranteed spot in the program, which would substantially disrupt my academic and professional trajectory.
I have taken all reasonable steps since learning of this issue, including consulting with the Faculty of Arts and Science and the Department of Physics. I have received strong departmental support for this appeal, including confirmation from the Undergraduate Chair that he supports my enrolment in PHYS 414 at this stage and has advised me to begin attending lectures while the appeal is under review.
This situation was not the result of academic negligence or poor performance, but rather the delayed release of critical academic information. I am fully prepared to complete the required coursework and to catch up on any material missed at the start of the semester.
For these reasons, I respectfully request approval to enrol in PHYS 414 after the add/drop deadline so that I may complete my degree requirements and graduate as planned.
Thank you very much for your time and consideration.
Sincerely,
Dalena
The extenuating circumstance that led to this situation was an unusual academic event beyond my control. I did not become aware that I was missing three units from a fourth-year PHYS elective until this morning when I received my official fourth-year audit. This audit was released after the add/drop deadline, and prior to receiving it, I reasonably believed that I was on track to graduate, as I had applied for Spring 2026 convocation under that assumption.
Because this information was not available to me before the deadline, I was unable to take action earlier to enrol in an additional course. As soon as I became aware of the issue, I immediately contacted the Faculty of Arts and Science and the Department of Physics to seek guidance and begin addressing the situation. I am currently missing only three units, and enrolling in PHYS 414 would allow me to satisfy this remaining requirement and complete my degree.
The impact of this situation is significant. I am a fourth-year Physics major who is also enrolled in the Concurrent Education program. Graduating this spring is required in order for me to proceed into my final year of the education program. If I am unable to graduate on time, I will lose my guaranteed spot in the program, which would substantially disrupt my academic and professional trajectory.
I have taken all reasonable steps since learning of this issue, including consulting with the Faculty of Arts and Science and the Department of Physics. I have received strong departmental support for this appeal, including confirmation from the Undergraduate Chair that he supports my enrolment in PHYS 414 at this stage and has advised me to begin attending lectures while the appeal is under review.
This situation was not the result of academic negligence or poor performance, but rather the delayed release of critical academic information. I am fully prepared to complete the required coursework and to catch up on any material missed at the start of the semester.
For these reasons, I respectfully request approval to enrol in PHYS 414 after the add/drop deadline so that I may complete my degree requirements and graduate as planned.
Thank you very much for your time and consideration.
Sincerely,
Dalena
Academic Plan
Academic Plan: If my petition to enrol in PHYS 414 after the add/drop deadline is granted, I have a clear and achievable plan to ensure my academic success for the remainder of the semester and to complete my degree requirements.
I have already been advised by the Undergraduate Chair of Physics to begin attending PHYS 414 lectures immediately while the appeal is under review, and I am doing so. I am fully prepared to catch up on any missed material by reviewing lecture notes, course readings, and assigned problems from the beginning of the term. I will also make use of office hours and communicate regularly with the course instructor to ensure I remain on track.
Academically, my course load will remain manageable, as I am only adding this one required course to complete my program and have taken a similar course load for the pass few years. I have successfully completed upper-year Physics coursework throughout my degree and am confident in my ability to meet the expectations of a fourth-year PHYS course.
I will continue to maintain regular contact with academic advisors and departmental staff should any issues arise, and I will proactively seek support if needed. My focus this semester is on completing PHYS 414 successfully and fulfilling all remaining degree requirements in order to graduate as planned.
This plan directly addresses the temporary academic issue caused by the delayed release of my fourth-year audit and ensures that I can complete my studies successfully without further disruption.
This academic plan has been developed in consultation with the Department of Physics and reflects departmental support for my enrolment in PHYS 414 at this stage of the semester.
I have already been advised by the Undergraduate Chair of Physics to begin attending PHYS 414 lectures immediately while the appeal is under review, and I am doing so. I am fully prepared to catch up on any missed material by reviewing lecture notes, course readings, and assigned problems from the beginning of the term. I will also make use of office hours and communicate regularly with the course instructor to ensure I remain on track.
Academically, my course load will remain manageable, as I am only adding this one required course to complete my program and have taken a similar course load for the pass few years. I have successfully completed upper-year Physics coursework throughout my degree and am confident in my ability to meet the expectations of a fourth-year PHYS course.
I will continue to maintain regular contact with academic advisors and departmental staff should any issues arise, and I will proactively seek support if needed. My focus this semester is on completing PHYS 414 successfully and fulfilling all remaining degree requirements in order to graduate as planned.
This plan directly addresses the temporary academic issue caused by the delayed release of my fourth-year audit and ensures that I can complete my studies successfully without further disruption.
This academic plan has been developed in consultation with the Department of Physics and reflects departmental support for my enrolment in PHYS 414 at this stage of the semester.
Documentation
Professional Letter Detail: NO DOC
Document: Sookhoo_Late_Add.pdf
Document: DSookhoo_LateAddAppeal_RMartin_jan26.pdf