Manage Appeals
Petition Type: New
ID: 14047
Submitted: February 23, 2026 at 8:58:59 PM
First Name: Lingjie
Last Name: Kong
Pronoun: LK
Preferred Name: Jasmine
Student Number: 20260304
Email: 20lk21@queensu.ca
Degree Program: BSH
Plan: LISC
Level of Study: 4
Petition Categories
Petition Categories: Drop a course after the academic deadline
Code: PHGY 215
Term: Fall
Year: 2025
Petition Category: Drop a course after the academic deadline
Code: ANAT 315
Term: Fall
Year: 2025
Petition Category: Drop a course after the academic deadline
Code: BIOL 335
Term: Fall
Year: 2025
Petition Category: Drop a course after the academic deadline
Petition Letter
Petition Letter: To whom it may concern:
Hope this letter finds you well.
I am Jasmine Kong with student number 20260304, I am writing this letter because based on the communication I had with Student Support Service, my goal for this year and the differences between my situation in last term and this term, I want to request a chance to drop the classes I listed just like what support service recommended me to do so that my study process can go on in the best way. I think it can be seen that during last term, which is the fall term of 2025, I had experienced a very down period. Because in the summer of 2025, I was asked to drop from school for one year and my application for waiving this request lasts for a very long time. I think this thing affected my mental situation a lot because I remembered it's very hard for me to sleep during that time and I will spend most of my time thinking about every bad result that I might face later🥲. I tried to pull myself on track but sometimes I just can't stop myself from spending time on thinking about everything related to the application and it made my ability to stay focusing on my work become even much worse... I pretend to be fine, pushed myself to go to every class and even finished most of my midterms for the classes from last term (which I think it's the time that I attend most midterms since I started to find help in second year.) But finally I still screwed all of them up, like I even didn't have any clear memory of what I wrote during midterms or what I have written for my assignments (it's easy to see that I had to use lots of extra time for assignments completion because I usually felt very depressed and had very limited energy during that time, like I would easily fell asleep everyday even if I didn't feel very tried.. I think it may happen because I usually couldn't feel asleep during nights ...) When I got the final good result that allowed me to continue study, more than half of the fall term had passed... After that, although I tried to pull myself on track, but it still seemed to be too hard for me because I had been left behind for these classes for a very long time. Besides GLPH 271(A class that mostly based on assignments and doesn't have heavy weight on exams), I found that I totally couldn't catch the other three classes learning process. Because the letter for the final result used to tell me that they will do another evaluation on my grades after winter term, so this situation actually made me feel very afraid and I totally be caught by that shocking feeling and just like you know. All these finally made me lose the courage to attend any of the final exam from last term... I know that sounds sucks but I promise these are all true description of what I faced during last term. I think right now I have to face it because I think my situation won't be such good this term if I didn't experience the down periods from last term. I think this term my situation totally recovered, and I think you might can ask for any of my professors from this term for proving what I said. It's already half of the term and I haven't been submitted any work late while I chose to drop one of my classes because I think retake it during summer might be more
suitable for me. (I think it's the first time I have courage to drop a class that might not work for the term since year 2). So, I am pretty sure now I have prepared to take them (the class on the list) at another time as I already planned to finish all the rest of classes until winter term of 27, which gives me enough time to take all classes in the best way. I promise after dropping them, I would definitely retake them and finish them in a better way during another time while I will make sure to finish the rest assignments and exams on time from GLPH 271 as we already talked about these works and my prof from 271 already validate my request for deferral works. I think four classes from this term and deferral works from 271 already made up a pretty good workload for me because right now I want to focus on every one of work. Thus, another three
Hope this letter finds you well.
I am Jasmine Kong with student number 20260304, I am writing this letter because based on the communication I had with Student Support Service, my goal for this year and the differences between my situation in last term and this term, I want to request a chance to drop the classes I listed just like what support service recommended me to do so that my study process can go on in the best way. I think it can be seen that during last term, which is the fall term of 2025, I had experienced a very down period. Because in the summer of 2025, I was asked to drop from school for one year and my application for waiving this request lasts for a very long time. I think this thing affected my mental situation a lot because I remembered it's very hard for me to sleep during that time and I will spend most of my time thinking about every bad result that I might face later🥲. I tried to pull myself on track but sometimes I just can't stop myself from spending time on thinking about everything related to the application and it made my ability to stay focusing on my work become even much worse... I pretend to be fine, pushed myself to go to every class and even finished most of my midterms for the classes from last term (which I think it's the time that I attend most midterms since I started to find help in second year.) But finally I still screwed all of them up, like I even didn't have any clear memory of what I wrote during midterms or what I have written for my assignments (it's easy to see that I had to use lots of extra time for assignments completion because I usually felt very depressed and had very limited energy during that time, like I would easily fell asleep everyday even if I didn't feel very tried.. I think it may happen because I usually couldn't feel asleep during nights ...) When I got the final good result that allowed me to continue study, more than half of the fall term had passed... After that, although I tried to pull myself on track, but it still seemed to be too hard for me because I had been left behind for these classes for a very long time. Besides GLPH 271(A class that mostly based on assignments and doesn't have heavy weight on exams), I found that I totally couldn't catch the other three classes learning process. Because the letter for the final result used to tell me that they will do another evaluation on my grades after winter term, so this situation actually made me feel very afraid and I totally be caught by that shocking feeling and just like you know. All these finally made me lose the courage to attend any of the final exam from last term... I know that sounds sucks but I promise these are all true description of what I faced during last term. I think right now I have to face it because I think my situation won't be such good this term if I didn't experience the down periods from last term. I think this term my situation totally recovered, and I think you might can ask for any of my professors from this term for proving what I said. It's already half of the term and I haven't been submitted any work late while I chose to drop one of my classes because I think retake it during summer might be more
suitable for me. (I think it's the first time I have courage to drop a class that might not work for the term since year 2). So, I am pretty sure now I have prepared to take them (the class on the list) at another time as I already planned to finish all the rest of classes until winter term of 27, which gives me enough time to take all classes in the best way. I promise after dropping them, I would definitely retake them and finish them in a better way during another time while I will make sure to finish the rest assignments and exams on time from GLPH 271 as we already talked about these works and my prof from 271 already validate my request for deferral works. I think four classes from this term and deferral works from 271 already made up a pretty good workload for me because right now I want to focus on every one of work. Thus, another three
Documentation
Professional Letter Detail: Have no doc for now but I can contact support service if needed
Document: Full Statement.pdf
Decision Letters
Level 1 Status
Status: DeniedLevel 2
Appeal Type: Level 2
ID: 358
Submitted: April 7, 2026 at 11:20:15 PM
Relevant Petition: 14047
Appeal Grounds
Appeals to the Board of Studies must include a letter based on one or more of the Grounds for Appeal (Appeal Regulation 3.4). What are the grounds you are basing your appeal on?
- The Associate Dean's decision did not follow the rules of procedural fairness. A breach of procedural fairness includes such things as the Associate Dean failed to:
- Make a reasonable decision in your appeal. A “reasonable” decision is one that is based on evidence, thought out and supported by facts and logical inferences from the facts. To be reasonable, the decision must contain adequate reasons for the conclusions.
Appeal Grounds Details: Dear Members of the Board of Studies,
I am writing to appeal the decision to late drop three of the courses from Fall 2025 term after dropping deadline.I respectfully request that the Board reconsider this outcome on the grounds of unreasonable judgment. Specifically, the decision failed to consider critical temporal and psychological evidence that directly affected my ability to make informed academic choices, which didn’t meet the standard for making reasonable decisions that are defined by the principles of natural justice that decisions must be made based on all relevant facts, logical inferences, and adequate reasoning.My appeal related to the one-year withdrawal was not resolved until November 5, 2025 as it’s the date for me to receive a successful outcome. This means the status of my enrolment—specifically whether I would remain in my program or be forced to withdraw, would remain entirely uncertain until November.This uncertainty was not of my own making, it resulted from the appeal process and two prior unsuccessful appeal decisions. This kind of uncertainty and the date actually affected a lot for my decisions regarding last term’s classes because firstly the Fall 2025 term’s final course withdrawal deadline that was set on October 27, 2025 based on the University’s academic calendar has acted as a fixed administrative cutoff. That means I was objectively and unavoidably prevented from making a fully informed decision about whether to retain or withdraw from my courses before the deadline as my appeal outcome was only released nine days after this deadline.At the time of the deadline (October 27), I had no way of knowing whether I would even be permitted to continue my studies. Thus, I think the letter I received from the Academic Dean that pointed out that it’s” my responsibility to pause and evaluate the impact of extenuating circumstances on your coursework prior to the drop deadline of the term” didn’t consider carefully and fairly about my situation as a reasonable process would not force a student to decide on course retention while their entire academic standing remained in legal and procedural limbo.
Sincerely,
Jasmine Kong
I am writing to appeal the decision to late drop three of the courses from Fall 2025 term after dropping deadline.I respectfully request that the Board reconsider this outcome on the grounds of unreasonable judgment. Specifically, the decision failed to consider critical temporal and psychological evidence that directly affected my ability to make informed academic choices, which didn’t meet the standard for making reasonable decisions that are defined by the principles of natural justice that decisions must be made based on all relevant facts, logical inferences, and adequate reasoning.My appeal related to the one-year withdrawal was not resolved until November 5, 2025 as it’s the date for me to receive a successful outcome. This means the status of my enrolment—specifically whether I would remain in my program or be forced to withdraw, would remain entirely uncertain until November.This uncertainty was not of my own making, it resulted from the appeal process and two prior unsuccessful appeal decisions. This kind of uncertainty and the date actually affected a lot for my decisions regarding last term’s classes because firstly the Fall 2025 term’s final course withdrawal deadline that was set on October 27, 2025 based on the University’s academic calendar has acted as a fixed administrative cutoff. That means I was objectively and unavoidably prevented from making a fully informed decision about whether to retain or withdraw from my courses before the deadline as my appeal outcome was only released nine days after this deadline.At the time of the deadline (October 27), I had no way of knowing whether I would even be permitted to continue my studies. Thus, I think the letter I received from the Academic Dean that pointed out that it’s” my responsibility to pause and evaluate the impact of extenuating circumstances on your coursework prior to the drop deadline of the term” didn’t consider carefully and fairly about my situation as a reasonable process would not force a student to decide on course retention while their entire academic standing remained in legal and procedural limbo.
Sincerely,
Jasmine Kong
Appeal Letter
Appeal Letter: Dear Members of the Board of Studies,
I would also like to address specific points raised in the Associate Dean's decision.
First, I acknowledge that my original petition did not include a medical certificate or professional documentation. At the time, I did not realize this was required, as I was focused on describing my circumstances in narrative form. However, I am now in the process of finding these supportive documents as I already had a meet with my QSAS and Student Success advisor in the past two days while the QSAS advisor is right now in the process of sending me documents that I used to have in it, including some detailed information regarding to my mental health in the past years with one of the social worker worked there called Allsion. Also, I already planned to meet the advisor in Student Wellness called Mrs. Heather as soon as possible while meeting with a doctor for mental health as well these days to get some help from them while providing tough documents to support my situation during last term. Thus, I believe I would definitely resolve the situation of missing documents from the petition in a short time. Secondly, regarding the
I would also like to address specific points raised in the Associate Dean's decision.
First, I acknowledge that my original petition did not include a medical certificate or professional documentation. At the time, I did not realize this was required, as I was focused on describing my circumstances in narrative form. However, I am now in the process of finding these supportive documents as I already had a meet with my QSAS and Student Success advisor in the past two days while the QSAS advisor is right now in the process of sending me documents that I used to have in it, including some detailed information regarding to my mental health in the past years with one of the social worker worked there called Allsion. Also, I already planned to meet the advisor in Student Wellness called Mrs. Heather as soon as possible while meeting with a doctor for mental health as well these days to get some help from them while providing tough documents to support my situation during last term. Thus, I believe I would definitely resolve the situation of missing documents from the petition in a short time. Secondly, regarding the
Documentation
I plan to submit additional documentation at a later date: I am right now in the process of scheduling meeting with Mrs. Heather and the doctor from Student Wellness, while waiting from the documents to be sent from QSAS intake. Thus, I would submit the documents immediately submit them as long as I got these documents from them. I would also trying to include documents from the Chinese doctor that I had been met for a long time although I did not very sure about that cause she's so busy but I will try my best to get it.
Level 2
Appeal Type: Level 2
ID: 359
Submitted: April 7, 2026 at 11:27:47 PM
Relevant Petition: 14047
Decision(s) Being Appealed: Drop a course after the academic deadline: PHGY 215, Fall 2025
Drop a course after the academic deadline: ANAT 315, Fall 2025
Drop a course after the academic deadline: BIOL 335, Fall 2025
Drop a course after the academic deadline: ANAT 315, Fall 2025
Drop a course after the academic deadline: BIOL 335, Fall 2025
Appeal Grounds
Appeals to the Board of Studies must include a letter based on one or more of the Grounds for Appeal (Appeal Regulation 3.4). What are the grounds you are basing your appeal on?
- The Associate Dean's decision did not follow the rules of procedural fairness. A breach of procedural fairness includes such things as the Associate Dean failed to:
- Make a reasonable decision in your appeal. A “reasonable” decision is one that is based on evidence, thought out and supported by facts and logical inferences from the facts. To be reasonable, the decision must contain adequate reasons for the conclusions.
Appeal Grounds Details: Dear Members of the Board of Studies,
I am writing to appeal the decision to late drop three of the courses from Fall 2025 term after dropping deadline.I respectfully request that the Board reconsider this outcome on the grounds of unreasonable judgment. Specifically, the decision failed to consider critical temporal and psychological evidence that directly affected my ability to make informed academic choices, which didn’t meet the standard for making reasonable decisions that are defined by the principles of natural justice that decisions must be made based on all relevant facts, logical inferences, and adequate reasoning.My appeal related to the one-year withdrawal was not resolved until November 5, 2025 as it’s the date for me to receive a successful outcome. This means the status of my enrolment—specifically whether I would remain in my program or be forced to withdraw, would remain entirely uncertain until November.This uncertainty was not of my own making, it resulted from the appeal process and two prior unsuccessful appeal decisions. This kind of uncertainty and the date actually affected a lot for my decisions regarding last term’s classes because firstly the Fall 2025 term’s final course withdrawal deadline that was set on October 27, 2025 based on the University’s academic calendar has acted as a fixed administrative cutoff. That means I was objectively and unavoidably prevented from making a fully informed decision about whether to retain or withdraw from my courses before the deadline as my appeal outcome was only released nine days after this deadline.At the time of the deadline (October 27), I had no way of knowing whether I would even be permitted to continue my studies. Thus, I think the letter I received from the Academic Dean that pointed out that it’s” my responsibility to pause and evaluate the impact of extenuating circumstances on your coursework prior to the drop deadline of the term” didn’t consider carefully and fairly about my situation as a reasonable process would not force a student to decide on course retention while their entire academic standing remained in legal and procedural limbo.
Sincerely,
Jasmine Kong
I am writing to appeal the decision to late drop three of the courses from Fall 2025 term after dropping deadline.I respectfully request that the Board reconsider this outcome on the grounds of unreasonable judgment. Specifically, the decision failed to consider critical temporal and psychological evidence that directly affected my ability to make informed academic choices, which didn’t meet the standard for making reasonable decisions that are defined by the principles of natural justice that decisions must be made based on all relevant facts, logical inferences, and adequate reasoning.My appeal related to the one-year withdrawal was not resolved until November 5, 2025 as it’s the date for me to receive a successful outcome. This means the status of my enrolment—specifically whether I would remain in my program or be forced to withdraw, would remain entirely uncertain until November.This uncertainty was not of my own making, it resulted from the appeal process and two prior unsuccessful appeal decisions. This kind of uncertainty and the date actually affected a lot for my decisions regarding last term’s classes because firstly the Fall 2025 term’s final course withdrawal deadline that was set on October 27, 2025 based on the University’s academic calendar has acted as a fixed administrative cutoff. That means I was objectively and unavoidably prevented from making a fully informed decision about whether to retain or withdraw from my courses before the deadline as my appeal outcome was only released nine days after this deadline.At the time of the deadline (October 27), I had no way of knowing whether I would even be permitted to continue my studies. Thus, I think the letter I received from the Academic Dean that pointed out that it’s” my responsibility to pause and evaluate the impact of extenuating circumstances on your coursework prior to the drop deadline of the term” didn’t consider carefully and fairly about my situation as a reasonable process would not force a student to decide on course retention while their entire academic standing remained in legal and procedural limbo.
Sincerely,
Jasmine Kong
Appeal Letter
Appeal Letter: Dear Members of the Board of Studies,
I would also like to address specific points raised in the Associate Dean's decision.
First, I acknowledge that my original petition did not include a medical certificate or professional documentation. At the time, I did not realize this was required, as I was focused on describing my circumstances in narrative form. However, I am now in the process of finding these supportive documents as I already had a meet with my QSAS and Student Success advisor in the past two days while the QSAS advisor is right now in the process of sending me documents that I used to have in it, including some detailed information regarding to my mental health in the past years with one of the social worker worked there called Allsion. Also, I already planned to meet the advisor in Student Wellness called Mrs. Heather as soon as possible while meeting with a doctor for mental health as well these days to get some help from them while providing tough documents to support my situation during last term. Thus, I believe I would definitely resolve the situation of missing documents from the petition in a short time. Secondly, regarding the
I would also like to address specific points raised in the Associate Dean's decision.
First, I acknowledge that my original petition did not include a medical certificate or professional documentation. At the time, I did not realize this was required, as I was focused on describing my circumstances in narrative form. However, I am now in the process of finding these supportive documents as I already had a meet with my QSAS and Student Success advisor in the past two days while the QSAS advisor is right now in the process of sending me documents that I used to have in it, including some detailed information regarding to my mental health in the past years with one of the social worker worked there called Allsion. Also, I already planned to meet the advisor in Student Wellness called Mrs. Heather as soon as possible while meeting with a doctor for mental health as well these days to get some help from them while providing tough documents to support my situation during last term. Thus, I believe I would definitely resolve the situation of missing documents from the petition in a short time. Secondly, regarding the
Documentation
I plan to submit additional documentation at a later date: I am right now in the process of scheduling meeting with Mrs. Heather and the doctor from Student Wellness, while waiting from the documents to be sent from QSAS intake. Thus, I would submit the documents immediately submit them as long as I got these documents from them. I would also trying to include documents from the Chinese doctor that I had been met for a long time although I did not very sure about that cause she's so busy but I will try my best to get it.
History
Originally submitted February 23, 2026 at 8:58:59 PM.
| Field | Reference | Old Value | New Value | Note | User | Date/Time |
|---|---|---|---|---|---|---|
| status | N/A | Received | In Review | Kerri Andrews | 2026-02-25 11:31:26 AM | |
| status | N/A | In Review | Denied | Kerri Andrews | 2026-03-23 12:02:21 PM | |
| associate_dean | N/A | Dorit Naaman (Associate Dean Academic) | Kerri Andrews | 2026-03-23 12:02:21 PM | ||
| decision_letter | N/A | N/A | Decision letter sent | Kerri Andrews | 2026-03-23 12:03:14 PM | |
| new_appeal_level_2 | N/A | Level 2 | Level 2 Appeal ID: 358 | 20lk21 | 2026-04-07 11:20:15 PM | |
| new_appeal_level_2 | N/A | Level 2 | Level 2 Appeal ID: 359 | 20lk21 | 2026-04-07 11:27:47 PM | |
| status | N/A | Received | In Review | Kathrine Scott | 2026-05-06 10:48:59 AM | |
| status | N/A | Received | In Review | Kathrine Scott | 2026-06-10 7:23:39 AM | |
| status | N/A | In Review | Granted | Kathrine Scott | 2026-06-19 10:08:59 AM |