Decision Letter
Submission Number: 14152
Decision Date: June 23, 2026
Associate Dean: Dorit Naaman (Associate Dean Academic)
Student Name: Emma Dale
Student Email: 20erd@queensu.ca
Course: GEOL 104
Term: Fall
Year: 2024
Category: Drop a course after the academic deadline
Course: GPHY 101
Term: Fall
Year: 2024
Category: Drop a course after the academic deadline
Course: GPHY 243
Term: Fall
Year: 2024
Category: Drop a course after the academic deadline
Course: MATH 381
Term: Fall
Year: 2024
Category: Drop a course after the academic deadline
Course: STAT 161
Term: Fall
Year: 2024
Category: Drop a course after the academic deadline
Course: ARTF 125
Term: Winter
Year: 2025
Category: Drop a course after the academic deadline
Course: ASTR 101
Term: Winter
Year: 2025
Category: Drop a course after the academic deadline
Course: STAT 362
Term: Winter
Year: 2025
Category: Drop a course after the academic deadline
Dear Emma Dale:
I have carefully considered your petition to drop GEOL 104, GPHY 101, GPHY 243, MATH 381, STAT 161 (F24), ARTF 125, ASTR 101, and STAT 362 (W25) after the academic deadline. While I am unable to grant all of these requests, I want to assure you that I have taken your circumstances into account as part of this decision.
After reviewing your petition letter and the documentation provided, I am able to grant your request to drop ARTF 125, ASTR 101, and STAT 362 (W25) after the academic deadline. Your final grades in these courses will be replaced with a DR notation on your transcript once this has been processed by the Office of the University Registrar.
I will also waive the Faculty ruling that you be Required to Withdraw for One Year, as I recognize that upon successful completion of your currently enrolled Summer term courses, you will only require 6.0 additional units to complete your degree requirements, pending that your cumulative GPA meets the threshold for graduation.
With respect to your request to drop GEOL 104, GPHY 101, GPHY 243, MATH 381, STAT 161 (F24) after the academic deadline, Academic Petition and Appeals Regulation 1.7.1.2, states that requests must clearly demonstrate the significant extenuating circumstance, beyond the student’s control, which prevented them from dropping the class by the deadline, as indicated in the Faculty’s Sessional Dates. A medical certificate or other documentation that outlines how the personal extenuating circumstances hindered the student’s ability to drop the class prior to the deadline should be provided with the petition.
I acknowledge the health-related circumstances outlined in your petition. While I appreciate the documentation confirming that you were unable to complete academic responsibilities between March 2025 and June 2025, in the absence of documentation from a professional indicating that an unexpected extenuating circumstance affected your Fall 2024 courses or prevented you from dropping them by the published deadline, I am unable to grant this portion of your request.
It is the student’s responsibility to pause and evaluate the impact of extenuating circumstances on their coursework prior to the drop deadline of the term. If a student falls behind in a course or find the material too difficult, they should drop the course by deadline. The drop deadlines, outlined in the “Important Dates” section on the Faculty of
Arts and Science website, have been established to ensure fair and equitable treatment of all students.
If you are concerned with the impact that your final grade in a course has on your GPA, I would suggest that you consider repeating it in a future term. When repeating the same course code, both attempts will appear on your transcript however, only the higher grade will be included within the calculation of your cumulative GPA.
Additionally, if you wish to appeal this decision, you are welcome to submit an appeal to the Board of Studies. Appeals to the Board of Studies must be submitted within 10 business days of the date of this decision. Information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on Second Level). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in navigating your next steps.
Sincerely,
Dorit Naaman, PhD
Associate Dean (Academic)
Decision Date: June 23, 2026
Associate Dean: Dorit Naaman (Associate Dean Academic)
Student Name: Emma Dale
Student Email: 20erd@queensu.ca
Course: GEOL 104
Term: Fall
Year: 2024
Category: Drop a course after the academic deadline
Course: GPHY 101
Term: Fall
Year: 2024
Category: Drop a course after the academic deadline
Course: GPHY 243
Term: Fall
Year: 2024
Category: Drop a course after the academic deadline
Course: MATH 381
Term: Fall
Year: 2024
Category: Drop a course after the academic deadline
Course: STAT 161
Term: Fall
Year: 2024
Category: Drop a course after the academic deadline
Course: ARTF 125
Term: Winter
Year: 2025
Category: Drop a course after the academic deadline
Course: ASTR 101
Term: Winter
Year: 2025
Category: Drop a course after the academic deadline
Course: STAT 362
Term: Winter
Year: 2025
Category: Drop a course after the academic deadline
Dear Emma Dale:
I have carefully considered your petition to drop GEOL 104, GPHY 101, GPHY 243, MATH 381, STAT 161 (F24), ARTF 125, ASTR 101, and STAT 362 (W25) after the academic deadline. While I am unable to grant all of these requests, I want to assure you that I have taken your circumstances into account as part of this decision.
After reviewing your petition letter and the documentation provided, I am able to grant your request to drop ARTF 125, ASTR 101, and STAT 362 (W25) after the academic deadline. Your final grades in these courses will be replaced with a DR notation on your transcript once this has been processed by the Office of the University Registrar.
I will also waive the Faculty ruling that you be Required to Withdraw for One Year, as I recognize that upon successful completion of your currently enrolled Summer term courses, you will only require 6.0 additional units to complete your degree requirements, pending that your cumulative GPA meets the threshold for graduation.
With respect to your request to drop GEOL 104, GPHY 101, GPHY 243, MATH 381, STAT 161 (F24) after the academic deadline, Academic Petition and Appeals Regulation 1.7.1.2, states that requests must clearly demonstrate the significant extenuating circumstance, beyond the student’s control, which prevented them from dropping the class by the deadline, as indicated in the Faculty’s Sessional Dates. A medical certificate or other documentation that outlines how the personal extenuating circumstances hindered the student’s ability to drop the class prior to the deadline should be provided with the petition.
I acknowledge the health-related circumstances outlined in your petition. While I appreciate the documentation confirming that you were unable to complete academic responsibilities between March 2025 and June 2025, in the absence of documentation from a professional indicating that an unexpected extenuating circumstance affected your Fall 2024 courses or prevented you from dropping them by the published deadline, I am unable to grant this portion of your request.
It is the student’s responsibility to pause and evaluate the impact of extenuating circumstances on their coursework prior to the drop deadline of the term. If a student falls behind in a course or find the material too difficult, they should drop the course by deadline. The drop deadlines, outlined in the “Important Dates” section on the Faculty of
Arts and Science website, have been established to ensure fair and equitable treatment of all students.
If you are concerned with the impact that your final grade in a course has on your GPA, I would suggest that you consider repeating it in a future term. When repeating the same course code, both attempts will appear on your transcript however, only the higher grade will be included within the calculation of your cumulative GPA.
Additionally, if you wish to appeal this decision, you are welcome to submit an appeal to the Board of Studies. Appeals to the Board of Studies must be submitted within 10 business days of the date of this decision. Information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on Second Level). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in navigating your next steps.
Sincerely,
Dorit Naaman, PhD
Associate Dean (Academic)
Generated June 23, 2026 at 10:07:29 AM.