Decision Letter
Appeal Number: 3742
Decision Date: September 11, 2017
Associate Dean: Jill Atkinson, Ph.D.
Student Name: Christopher Nam
Student Email: 14cwn@queensu.ca
Dear Mr. Nam:
I have carefully considered your request to have your appeal heard after the 21-day timeline for submission. After reviewing your file I have decided to deny your request.
The appeal timeline is in place to give students sufficient time to respond to an academic decision. The 21-day timeline offers students time to seek academic counseling, to write up and submit an appeal, and to collect the supporting documents necessary to the appeal. Further, the appeal timeline is in place to ensure that decision making takes place in a timely manner, allowing students to continue in their academic programs without ongoing concern for unresolved matters.
Exceptions to this regulation can only be granted in cases where extenuating circumstances beyond a student's control render the student unable to appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated.
You admitted in your letter that you were aware of your impending requirement to withdraw and you chose not to open and read the letter in your email account because you knew what it was about. Failing to read your email or contact the Faculty Office to receive information about appeal options is not considered to be an extenuating circumstance beyond your personal control. The Student Services Office in the Faculty of Arts and Science is open year round and both telephone and Skype academic advising were available to you throughout the months of May, June, July and the last two weeks of August. The QUIC office is also open throughout the summer and accessible by telephone so I find it difficult to accept your argument that you could not reach either office until the end of July. Your file also shows that you have made appeals in the past so you should have been familiar with both the process and who to contact with questions. Lastly, the documentation supplied by your high school does not confirm any reasons for the delay in your ability to appeal within the deadline.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Jill Atkinson, Ph.D.
Associate Dean (Studies)
10185707Nam
Decision Date: September 11, 2017
Associate Dean: Jill Atkinson, Ph.D.
Student Name: Christopher Nam
Student Email: 14cwn@queensu.ca
Dear Mr. Nam:
I have carefully considered your request to have your appeal heard after the 21-day timeline for submission. After reviewing your file I have decided to deny your request.
The appeal timeline is in place to give students sufficient time to respond to an academic decision. The 21-day timeline offers students time to seek academic counseling, to write up and submit an appeal, and to collect the supporting documents necessary to the appeal. Further, the appeal timeline is in place to ensure that decision making takes place in a timely manner, allowing students to continue in their academic programs without ongoing concern for unresolved matters.
Exceptions to this regulation can only be granted in cases where extenuating circumstances beyond a student's control render the student unable to appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated.
You admitted in your letter that you were aware of your impending requirement to withdraw and you chose not to open and read the letter in your email account because you knew what it was about. Failing to read your email or contact the Faculty Office to receive information about appeal options is not considered to be an extenuating circumstance beyond your personal control. The Student Services Office in the Faculty of Arts and Science is open year round and both telephone and Skype academic advising were available to you throughout the months of May, June, July and the last two weeks of August. The QUIC office is also open throughout the summer and accessible by telephone so I find it difficult to accept your argument that you could not reach either office until the end of July. Your file also shows that you have made appeals in the past so you should have been familiar with both the process and who to contact with questions. Lastly, the documentation supplied by your high school does not confirm any reasons for the delay in your ability to appeal within the deadline.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Jill Atkinson, Ph.D.
Associate Dean (Studies)
10185707Nam
Generated September 11, 2017 at 1:22:43 PM.