Decision Letter
Appeal Number: 4065
Decision Date: January 29, 2018
Associate Dean: Johanne Benard, Ph.D.
Student Name: Xinjie Yao
Student Email: 16xy12@queensu.ca
Dear Mr. Yao:
I have carefully considered your request to have your appeal heard after the one-term timeline for submission. After reviewing your file I have decided to deny your request.
The appeal timeline is in place to give students sufficient time to respond to an academic decision. The one-term timeline offers students time to seek academic counseling, to write up and submit an appeal, and to collect the supporting documents necessary to the appeal. Further, the appeal timeline is in place to ensure that decision making takes place in a timely manner, allowing students to continue in their academic programs without ongoing concern for unresolved matters. To consider appeals outside these timelines can easily compromise fair decision making. Furthermore, the supporting documents necessary to any appeal may no longer be available or their credibility may more easily come into question. Therefore, the inability to reconstruct accurately the circumstances leading to the original matter under appeal can compromise the decision-making process.
Exceptions to this regulation can only be granted in cases where extenuating circumstances beyond a student's control render the student unable to appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated. Appeals of the regulation governing the timeline for appeals must be submitted in writing. An appeal of this type should include a presentation of the specific reasons for a delay and should include any document which support the reasons for delay.
Your appeal does not adequately explain why you were not able to take any action concerning your STAT 263 grade until the present time. Student are responsible for seeking information and advice in a timely manner; therefore, if you had concerns with your STAT 263 grade you should have followed up on them at time your grade was posted. I understand that as a Qbridge student, you started studies in the Faculty of Arts and Science mid-year but information about academic resources was made available to you, both upon joining the QBridge program and during orientation in September 2016. The Faculty Office also reached out to you and offered academic advising in Winter 2016 when you transitioned to your degree program, which you took advantage of by meeting with an academic advisor. You also had the opportunity to consult with the QBridge program office as well as your instructor and TAs to seek information and resources. Without a documented explanation as to why you were unable to seek information about appealing until the present time, I cannot reasonably allow to you to submit an appeal at this late date.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Johanne Bénard, Ph.D.
Associate Dean (Studies)
20029662Yao
Decision Date: January 29, 2018
Associate Dean: Johanne Benard, Ph.D.
Student Name: Xinjie Yao
Student Email: 16xy12@queensu.ca
Dear Mr. Yao:
I have carefully considered your request to have your appeal heard after the one-term timeline for submission. After reviewing your file I have decided to deny your request.
The appeal timeline is in place to give students sufficient time to respond to an academic decision. The one-term timeline offers students time to seek academic counseling, to write up and submit an appeal, and to collect the supporting documents necessary to the appeal. Further, the appeal timeline is in place to ensure that decision making takes place in a timely manner, allowing students to continue in their academic programs without ongoing concern for unresolved matters. To consider appeals outside these timelines can easily compromise fair decision making. Furthermore, the supporting documents necessary to any appeal may no longer be available or their credibility may more easily come into question. Therefore, the inability to reconstruct accurately the circumstances leading to the original matter under appeal can compromise the decision-making process.
Exceptions to this regulation can only be granted in cases where extenuating circumstances beyond a student's control render the student unable to appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated. Appeals of the regulation governing the timeline for appeals must be submitted in writing. An appeal of this type should include a presentation of the specific reasons for a delay and should include any document which support the reasons for delay.
Your appeal does not adequately explain why you were not able to take any action concerning your STAT 263 grade until the present time. Student are responsible for seeking information and advice in a timely manner; therefore, if you had concerns with your STAT 263 grade you should have followed up on them at time your grade was posted. I understand that as a Qbridge student, you started studies in the Faculty of Arts and Science mid-year but information about academic resources was made available to you, both upon joining the QBridge program and during orientation in September 2016. The Faculty Office also reached out to you and offered academic advising in Winter 2016 when you transitioned to your degree program, which you took advantage of by meeting with an academic advisor. You also had the opportunity to consult with the QBridge program office as well as your instructor and TAs to seek information and resources. Without a documented explanation as to why you were unable to seek information about appealing until the present time, I cannot reasonably allow to you to submit an appeal at this late date.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsman for advice on matters of procedure and on obtaining a representative. His office is located in room 421 Robert Sutherland Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Johanne Bénard, Ph.D.
Associate Dean (Studies)
20029662Yao
Generated January 29, 2018 at 1:55:43 PM.