Decision Letter
Appeal Number: 5727
Decision Date: June 11, 2019
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Zilin Ye
Student Email: yezixyy88@163.com
Course: COGS 100
Term: Fall
Year: 2018
Category: Drop a course after the academic deadline
Course: ECON 112
Term: Fall
Year: 2018
Category: Drop a course after the academic deadline
Course: GEOL 102
Term: Fall
Year: 2018
Category: Drop a course after the academic deadline
Course: LLCU 111
Term: Fall
Year: 2018
Category: Drop a course after the academic deadline
Course: SPAN 111
Term: Fall
Year: 2018
Category: Drop a course after the academic deadline
Course: ECON 111
Term: Fall
Year: 2019
Category: Drop a course after the academic deadline
Course: MATH 112
Term: Fall
Year: 2019
Category: Drop a course after the academic deadline
Dear Zilin Ye
I am sorry to have read that you have been struggling this past academic year with some external factors that have impacted your studies. Based on the issues you have outlined in your appeal letter, I have carefully considered your request to drop COGS 100, ECON 112, GEOL 102, LLCU 111, SPAN 111 (F 18) and ECON 111, MATH 112 (W 19) I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations stress that these rules will only be waived under extenuating circumstances. Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. The integrity of Arts and Science transcripts would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation of their extenuating circumstances.
While I can understand the challenges you faced related the situations you found yourself dealing with, however you choose to leave campus for two months to work on other matters that were not related to your academics. Therefore I cannot grant your request. This may be a disappointing decision, but let me remind you that if a student repeats a course, the low grade is excluded from their grade point average and the higher grade is included which would mean there would be no long term negative impact on your GPA.
In the future, I encourage you to carefully evaluate your progress in a course by week 7 of the term and if you have not been keeping up with the course work, you should drop the course by the week 8 drop deadline. The drop deadline is set at Week 8 to allow students plenty of time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it. I encourage you to reach out to Queen€™s Accessibility Services (QSAS) in Student Wellness to explore if you qualify for an accommodation that may help you manage your academics along with your health related challenges.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€). Do not use the on-line application for this process. You may contact the Office of the Ombudsman (www.queensu.ca/ombudsman) for advice on matters of procedure and on obtaining a representative.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Studies)
20095168Ye_5727
Decision Date: June 11, 2019
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Zilin Ye
Student Email: yezixyy88@163.com
Course: COGS 100
Term: Fall
Year: 2018
Category: Drop a course after the academic deadline
Course: ECON 112
Term: Fall
Year: 2018
Category: Drop a course after the academic deadline
Course: GEOL 102
Term: Fall
Year: 2018
Category: Drop a course after the academic deadline
Course: LLCU 111
Term: Fall
Year: 2018
Category: Drop a course after the academic deadline
Course: SPAN 111
Term: Fall
Year: 2018
Category: Drop a course after the academic deadline
Course: ECON 111
Term: Fall
Year: 2019
Category: Drop a course after the academic deadline
Course: MATH 112
Term: Fall
Year: 2019
Category: Drop a course after the academic deadline
Dear Zilin Ye
I am sorry to have read that you have been struggling this past academic year with some external factors that have impacted your studies. Based on the issues you have outlined in your appeal letter, I have carefully considered your request to drop COGS 100, ECON 112, GEOL 102, LLCU 111, SPAN 111 (F 18) and ECON 111, MATH 112 (W 19) I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations stress that these rules will only be waived under extenuating circumstances. Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. The integrity of Arts and Science transcripts would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation of their extenuating circumstances.
While I can understand the challenges you faced related the situations you found yourself dealing with, however you choose to leave campus for two months to work on other matters that were not related to your academics. Therefore I cannot grant your request. This may be a disappointing decision, but let me remind you that if a student repeats a course, the low grade is excluded from their grade point average and the higher grade is included which would mean there would be no long term negative impact on your GPA.
In the future, I encourage you to carefully evaluate your progress in a course by week 7 of the term and if you have not been keeping up with the course work, you should drop the course by the week 8 drop deadline. The drop deadline is set at Week 8 to allow students plenty of time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it. I encourage you to reach out to Queen€™s Accessibility Services (QSAS) in Student Wellness to explore if you qualify for an accommodation that may help you manage your academics along with your health related challenges.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€). Do not use the on-line application for this process. You may contact the Office of the Ombudsman (www.queensu.ca/ombudsman) for advice on matters of procedure and on obtaining a representative.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Studies)
20095168Ye_5727
Generated June 11, 2019 at 9:05:20 AM.