Decision Letter
Appeal Number: 699
Decision Date: February 4, 2015
Associate Dean: Johanne Benard, Ph.D.
Student Name: Sarah Elizabeth Anderson
Student Email: 0sea6@queensu.ca
Course: POLS336
Term: Fall
Year: 2014
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Professor Phillip Wood
Course: POLS369
Term: Fall
Year: 2014
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Professor Kim R. Nossal
Ms. Sarah Elizabeth Anderson
0sea6@queensu.ca
Dear Ms. Anderson:
I have carefully considered your appeal to receive Aegrotat standing in POLS 336 and POLS 369 (F 2014). After reviewing your file I will grant your request for POLS 369 but I must unfortunately deny your request for POLS 336.
As you know, Academic Regulation 10.2.1. states that, Aegrotat estimated standing in a course is reserved for situations in which a student, who has completed and passed at least 60 per cent of the work for a course, but because of illness or other extenuating circumstances beyond his or her control, is unable to complete all of the work of the course.€ The Appeal Regulations go on to stress that Aegrotat standing will only be granted under exceptional circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by extenuating circumstances beyond her control.
While your appeal does certainly describe some circumstances that are extenuating in nature and there is supporting documentation to confirm them, you have not completed enough work in POLS 336 to be eligible for Aegrotat standing. Professor Wood confirmed that you have completed 40 per cent of the required work. A minimum of 60 per cent of the course must be completed to be eligible for Aegrotat standing. However, given your circumstances I would be willing to allow you to drop POLS 336 past the academic deadline instead. If you wish to accept this offer, please email asc.appeals@queensu.ca within 21 days of receiving this decision letter to confirm your request. Once it has been received we will make the appropriate changes to your transcript.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsperson for advice on matters of procedure and on obtaining a representative. His office is located in room 153 Richardson Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Johanne Bénard, Ph.D.
Associate Dean (Studies)
Cc: P. Wood, Political Studies
K. Nossal, Political Studies
10008625Anderson
Decision Date: February 4, 2015
Associate Dean: Johanne Benard, Ph.D.
Student Name: Sarah Elizabeth Anderson
Student Email: 0sea6@queensu.ca
Course: POLS336
Term: Fall
Year: 2014
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Professor Phillip Wood
Course: POLS369
Term: Fall
Year: 2014
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Professor Kim R. Nossal
Ms. Sarah Elizabeth Anderson
0sea6@queensu.ca
Dear Ms. Anderson:
I have carefully considered your appeal to receive Aegrotat standing in POLS 336 and POLS 369 (F 2014). After reviewing your file I will grant your request for POLS 369 but I must unfortunately deny your request for POLS 336.
As you know, Academic Regulation 10.2.1. states that, Aegrotat estimated standing in a course is reserved for situations in which a student, who has completed and passed at least 60 per cent of the work for a course, but because of illness or other extenuating circumstances beyond his or her control, is unable to complete all of the work of the course.€ The Appeal Regulations go on to stress that Aegrotat standing will only be granted under exceptional circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s performance was significantly compromised by extenuating circumstances beyond her control.
While your appeal does certainly describe some circumstances that are extenuating in nature and there is supporting documentation to confirm them, you have not completed enough work in POLS 336 to be eligible for Aegrotat standing. Professor Wood confirmed that you have completed 40 per cent of the required work. A minimum of 60 per cent of the course must be completed to be eligible for Aegrotat standing. However, given your circumstances I would be willing to allow you to drop POLS 336 past the academic deadline instead. If you wish to accept this offer, please email asc.appeals@queensu.ca within 21 days of receiving this decision letter to confirm your request. Once it has been received we will make the appropriate changes to your transcript.
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, you must submit an appeal to the Board of Studies within 21 days of the date this decision was sent. Guidelines for appealing to the Board of Studies and the appeal form can be found at: http://www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€) Do not use the on-line application for this process. You may contact Mr. Harry Smith, Office of the Ombudsperson for advice on matters of procedure and on obtaining a representative. His office is located in room 153 Richardson Hall and he can be reached by phone (533-6495) or e-mail (ombuds@queensu.ca).
Sincerely,
Johanne Bénard, Ph.D.
Associate Dean (Studies)
Cc: P. Wood, Political Studies
K. Nossal, Political Studies
10008625Anderson
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