Decision Letter
Appeal Number: 6504
Decision Date: January 30, 2020
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Matthew Simpson
Student Email: 17mjs12@queensu.ca
Course: ENIN 140
Term: Winter
Year: 2020
Category: Add a course after the academic deadline
Instructor: Sidneyeve Matrix
Dear Matthew Simpson:
I have carefully considered your appeal to add ENIN 140 (W 2020) after the academic deadline. After reviewing your file, I have decided to deny your request.
As you know, courses must be added on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under exceptional circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s ability to add a course within the deadline was significantly compromised by extenuating circumstances beyond his or her control.
The deadlines for adding courses have been designed and established in order to provide sufficient time for students to obtain the relevant permission, determine their interest in the course material, to consider their ability to handle each course, and to evaluate their overall workload. In the absence of extenuating circumstances, beyond your control, which would have prevented you from meeting the add deadline as published in the Arts and Science Calendar, I can not reasonably waive the Faculty Regulation.
Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. Additionally, these kinds of extraordinary situations are normally supported by documentation from a professional.
Your academic record indicates that adding a course late would not be in your best interest. Adding an additional course when you have an Incomplete grade in GEOL 200 along with being on academic probation is an indicator to me that adding a course late would more than likely impede your goal of being released from Academic Probation in May. In fact I would like to remind you to assess your progress in your current courses by the end of week 8 of this term and drop courses if you have not be successful in the course work or have been unable to keep up with the demands of your current courses.
For your information, registration for our Summer term on-line courses begins on February 3rd. I would encourage you to review the course offerings during that upcoming term. The on-line courses available can be found at https://www.queensu.ca/artsci_online .
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€). Do not use the on-line application for this process. You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
If you wish to discuss course planning or have any questions regarding your academic goals, please contact our Faculty Office (613-533-2470) to set up an appointment with one of our Academic Advisors.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Studies)
20116473Simpson
Cc: Professor S. Matrix
Decision Date: January 30, 2020
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Matthew Simpson
Student Email: 17mjs12@queensu.ca
Course: ENIN 140
Term: Winter
Year: 2020
Category: Add a course after the academic deadline
Instructor: Sidneyeve Matrix
Dear Matthew Simpson:
I have carefully considered your appeal to add ENIN 140 (W 2020) after the academic deadline. After reviewing your file, I have decided to deny your request.
As you know, courses must be added on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under exceptional circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students€™ records without clear and compelling documentation indicating that the student€™s ability to add a course within the deadline was significantly compromised by extenuating circumstances beyond his or her control.
The deadlines for adding courses have been designed and established in order to provide sufficient time for students to obtain the relevant permission, determine their interest in the course material, to consider their ability to handle each course, and to evaluate their overall workload. In the absence of extenuating circumstances, beyond your control, which would have prevented you from meeting the add deadline as published in the Arts and Science Calendar, I can not reasonably waive the Faculty Regulation.
Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance. Additionally, these kinds of extraordinary situations are normally supported by documentation from a professional.
Your academic record indicates that adding a course late would not be in your best interest. Adding an additional course when you have an Incomplete grade in GEOL 200 along with being on academic probation is an indicator to me that adding a course late would more than likely impede your goal of being released from Academic Probation in May. In fact I would like to remind you to assess your progress in your current courses by the end of week 8 of this term and drop courses if you have not be successful in the course work or have been unable to keep up with the demands of your current courses.
For your information, registration for our Summer term on-line courses begins on February 3rd. I would encourage you to review the course offerings during that upcoming term. The on-line courses available can be found at https://www.queensu.ca/artsci_online .
If you wish to appeal the Associate Dean€™s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on €œBoard of Studies€). Do not use the on-line application for this process. You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
If you wish to discuss course planning or have any questions regarding your academic goals, please contact our Faculty Office (613-533-2470) to set up an appointment with one of our Academic Advisors.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Studies)
20116473Simpson
Cc: Professor S. Matrix
Generated January 30, 2020 at 9:00:34 AM.