Decision Letter
Appeal Number: 8627
Decision Date: February 28, 2022
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Duncan Phillips
Student Email: 20dep@queensu.ca
Course: ANAT 315
Term: Fall
Year: 2021
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Ron Easteal
Dear Duncan:
I am sorry to have read of the extenuating circumstances outlined in your letter of appeal and I have carefully considered your request to receive Aegrotat Standing in ANAT 315 (F 2021). After reviewing your file, I have decided to deny your request.
Academic Regulation 10.3.1. states that, Aegrotat estimated standing in a course is reserved for situations in which a student, who has completed and passed at least 60% of the work for a course, but because of illness or other extenuating circumstances beyond his or her control, is unable to complete all the work of the course (see Academic Regulation 6)?. Aegrotat standing is only granted in cases where there are well documented and unforeseen extenuating circumstances outside of a student??s control and the learning outcomes of the course have been satisfied. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling documentation indicating that the student??s performance was significantly compromised by circumstances beyond his or her control.
Unfortunately, you did not submit documentation to support your health-related circumstance even though repeated requests were made. In addition, the instructor advised me that you had not completed enough work in this course to ascertain whether the learning outcomes have been met. Professor Easteal is however willing to allow you to complete the course compents this term, by April 30, 2022. If you wish to complete the outstanding course components, it is your responsibility to contact Professor Easteal to make appropriate arrangements.
Going forward, I suggest that you carefully evaluate your progress in courses during week 7 of the term and if you are struggling in your courses or if your health is suffering, you should drop courses by the week 8 drop deadline.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or had to miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Student Academic Appeals Policy (SAAP) or Rules of Procedure for USAB are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20236202Phillips
Cc: Professor R. Easteal
Decision Date: February 28, 2022
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Duncan Phillips
Student Email: 20dep@queensu.ca
Course: ANAT 315
Term: Fall
Year: 2021
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Ron Easteal
Dear Duncan:
I am sorry to have read of the extenuating circumstances outlined in your letter of appeal and I have carefully considered your request to receive Aegrotat Standing in ANAT 315 (F 2021). After reviewing your file, I have decided to deny your request.
Academic Regulation 10.3.1. states that, Aegrotat estimated standing in a course is reserved for situations in which a student, who has completed and passed at least 60% of the work for a course, but because of illness or other extenuating circumstances beyond his or her control, is unable to complete all the work of the course (see Academic Regulation 6)?. Aegrotat standing is only granted in cases where there are well documented and unforeseen extenuating circumstances outside of a student??s control and the learning outcomes of the course have been satisfied. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling documentation indicating that the student??s performance was significantly compromised by circumstances beyond his or her control.
Unfortunately, you did not submit documentation to support your health-related circumstance even though repeated requests were made. In addition, the instructor advised me that you had not completed enough work in this course to ascertain whether the learning outcomes have been met. Professor Easteal is however willing to allow you to complete the course compents this term, by April 30, 2022. If you wish to complete the outstanding course components, it is your responsibility to contact Professor Easteal to make appropriate arrangements.
Going forward, I suggest that you carefully evaluate your progress in courses during week 7 of the term and if you are struggling in your courses or if your health is suffering, you should drop courses by the week 8 drop deadline.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or had to miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Student Academic Appeals Policy (SAAP) or Rules of Procedure for USAB are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20236202Phillips
Cc: Professor R. Easteal
Generated February 28, 2022 at 8:35:46 AM.