Decision Letter
Appeal Number: 9838
Decision Date: January 4, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Kira Madan
Student Email: kiramadan3@gmail.com
Course: EMPR 210
Term: Fall
Year: 2022
Category: Drop a course after the academic deadline
Dear Kira:
I have read with interest your petition to drop EMPR 210 (F 2022), taking note of the challenges you outlined. After reviewing your petition fully, I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Petition/Appeal Regulation 3.3.1.2 stresses that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling circumstances and documentation indicating that the student??s performance was significantly compromised by circumstances beyond his or her control. Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance, often taking place after the drop deadline.
I am certainly sympathetic to your situation and realize that this is a disappointing decision, however without documentation to support the traumatic event that you mention, I cannot drop this course late since the timeline, severity and impact the event had on your studies is not supported with documentation. In the future, I encourage you to carefully evaluate your progress in a course by week 7 of the term and if you are finding the material too difficult or have not kept up with the course work, you should drop the course by the week 8 drop deadline. The drop deadline is set at week 8 to allow students plenty of time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration service. A student can request short term consideration if they need more time to complete an assignment or had to miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
Kira, let me remind you that if a student repeats a course, the lower grade is excluded from their GPA and the higher grade is include. I encourage you to reach out to Student Wellness Services for support regarding the circumstance you mention, if you feel the support available in that office would also be helpful.
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Student Academic Appeals Policy (SAAP) or Rules of Procedure for USAB are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Faculty of Arts and Science
20104147Maden
Decision Date: January 4, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Kira Madan
Student Email: kiramadan3@gmail.com
Course: EMPR 210
Term: Fall
Year: 2022
Category: Drop a course after the academic deadline
Dear Kira:
I have read with interest your petition to drop EMPR 210 (F 2022), taking note of the challenges you outlined. After reviewing your petition fully, I have decided to deny your request.
As you know, courses must be dropped on SOLUS within the published deadlines. The Petition/Appeal Regulation 3.3.1.2 stresses that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling circumstances and documentation indicating that the student??s performance was significantly compromised by circumstances beyond his or her control. Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance, often taking place after the drop deadline.
I am certainly sympathetic to your situation and realize that this is a disappointing decision, however without documentation to support the traumatic event that you mention, I cannot drop this course late since the timeline, severity and impact the event had on your studies is not supported with documentation. In the future, I encourage you to carefully evaluate your progress in a course by week 7 of the term and if you are finding the material too difficult or have not kept up with the course work, you should drop the course by the week 8 drop deadline. The drop deadline is set at week 8 to allow students plenty of time to assess their progress in a class and withdraw without any academic penalty if they feel that they cannot keep up with the demands or have the academic background needed to successfully complete it.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration service. A student can request short term consideration if they need more time to complete an assignment or had to miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
Kira, let me remind you that if a student repeats a course, the lower grade is excluded from their GPA and the higher grade is include. I encourage you to reach out to Student Wellness Services for support regarding the circumstance you mention, if you feel the support available in that office would also be helpful.
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (www.queensu.ca/ombuds).
Student Academic Appeals Policy (SAAP) or Rules of Procedure for USAB are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Faculty of Arts and Science
20104147Maden
Generated January 4, 2023 at 9:24:01 AM.