Decision Letter
Submission Number: 10359
Decision Date: May 8, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Amrit Dosanjh
Student Email: 20akd14@queensu.ca
Course: CHEM281
Term: Fall
Year: 2022
Category: Drop a course after the academic deadline
Dear Amrit:
I am sorry to have read in your petition letter that you struggled in CHEM 281 (F 2022). I have carefully considered your request to drop that course past the academic deadline and after reviewing your file I have decided to deny your petition.
As you know, courses must be dropped on SOLUS within the published deadlines. Petition Regulation 3.3.1.2 stresses that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling circumstances and documentation indicating that the student??s performance was significantly compromised by circumstances beyond his or her control.
The letter you submitted does not outline extenuating circumstances or documentation demonstrating why you were unable to drop the courses by the drop deadline.
This is a disappointing decision I am sure Amrit, but let me remind you that if a student repeats a course, the low grade is excluded from their grade point average and the higher grade is included, which would mean there would be no long term negative impact on your GPA.
I am concerned that you were registered in six courses during Winter term, which is not a good academic decision for most students, but particularly a student who has had a cumulative GPA below1.9 which is a GPA students should maintain when in an Honours degree. I would suggest that going forward, you consider a lighter course load and that you carefully evaluate your progress in your courses prior to the drop deadlines. If you have fallen behind or you are not performing in a course to your satisfaction, you should drop courses by the week 8 drop deadline.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or had to miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at https://www.queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on ??Submit a Board of Studies Appeal Here?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities https://www.queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at https://www.queensu.ca/ombuds/.
Student Academic Appeals Policy (SAAP) https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policyE and Rules of Procedure for USAB https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policy/usab-rules-of-procedure are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20289920Dosanjh
Decision Date: May 8, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Amrit Dosanjh
Student Email: 20akd14@queensu.ca
Course: CHEM281
Term: Fall
Year: 2022
Category: Drop a course after the academic deadline
Dear Amrit:
I am sorry to have read in your petition letter that you struggled in CHEM 281 (F 2022). I have carefully considered your request to drop that course past the academic deadline and after reviewing your file I have decided to deny your petition.
As you know, courses must be dropped on SOLUS within the published deadlines. Petition Regulation 3.3.1.2 stresses that exceptions to this will only be waived under extenuating circumstances. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling circumstances and documentation indicating that the student??s performance was significantly compromised by circumstances beyond his or her control.
The letter you submitted does not outline extenuating circumstances or documentation demonstrating why you were unable to drop the courses by the drop deadline.
This is a disappointing decision I am sure Amrit, but let me remind you that if a student repeats a course, the low grade is excluded from their grade point average and the higher grade is included, which would mean there would be no long term negative impact on your GPA.
I am concerned that you were registered in six courses during Winter term, which is not a good academic decision for most students, but particularly a student who has had a cumulative GPA below1.9 which is a GPA students should maintain when in an Honours degree. I would suggest that going forward, you consider a lighter course load and that you carefully evaluate your progress in your courses prior to the drop deadlines. If you have fallen behind or you are not performing in a course to your satisfaction, you should drop courses by the week 8 drop deadline.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or had to miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at https://www.queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on ??Submit a Board of Studies Appeal Here?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities https://www.queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at https://www.queensu.ca/ombuds/.
Student Academic Appeals Policy (SAAP) https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policyE and Rules of Procedure for USAB https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policy/usab-rules-of-procedure are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20289920Dosanjh
Generated May 8, 2023 at 10:27:49 AM.