Decision Letter
Submission Number: 10386
Decision Date: May 8, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Jackson Ain
Student Email: 22jaa4@queensu.ca
Course: ENGL 100
Term: Fall/Winter
Year: 2022
Category: Drop a course after the academic deadline
Course: POLS 110
Term: Fall/Winter
Year: 2022
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Dr. Goodyear-Grant
Dear Jackson:
I am sorry to have read in your petition letter the extenuating circumstances you outlined, and I have carefully considered your request to receive Aegrotat Standing in POLS 110 (FW 2022/23). After reviewing your file, I have decided to deny your request.
Academic Regulation 10.3.1. states that, Aegrotat estimated standing in a course is reserved for situations in which a student, who has completed and passed at least 60% of the work for a course, but because of illness or other extenuating circumstances beyond his or her control, is unable to complete all the work of the course (see Academic Regulation 6)?. Aegrotat standing is only granted in cases where there are well documented and unforeseen extenuating circumstances outside of a student??s control and the learning outcomes of the course have been satisfied. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling documentation indicating that the student??s performance was significantly compromised by circumstances beyond his or her control.
Jackson, there is no doubt that there were legitimate circumstances related to your health that made it difficult for you to successfully complete this course, but it is not evident that these circumstances would prevent you from completing the course requirements during this current Summer term 2023. I strongly encourage you to reach out to Professor Goodyear-Grant to discuss the completion of the outstanding course requirements during this current term and by August 30th, 2023. Professor Goodyear-Grant has advised that she is willing to accept the essay and allow you to write the final exam. Tutorial participation is not possible, so she would just add that weight to the other winter semester course components.
Going forward, a good practise for all students is to carefully evaluate your progress in courses during week 7 of the term and if you are struggling in your courses or if your health is suffering, you should drop courses by the week 8 drop deadline.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or had to miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities https://www.queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at https://www.queensu.ca/ombuds/.
Student Academic Appeals Policy (SAAP) https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policyE and Rules of Procedure for USAB https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policy/usab-rules-of-procedure are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20359249Ain
Cc: Professor Goodyear-Grant
Arts and Science
Decision Date: May 8, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Jackson Ain
Student Email: 22jaa4@queensu.ca
Course: ENGL 100
Term: Fall/Winter
Year: 2022
Category: Drop a course after the academic deadline
Course: POLS 110
Term: Fall/Winter
Year: 2022
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Dr. Goodyear-Grant
Dear Jackson:
I am sorry to have read in your petition letter the extenuating circumstances you outlined, and I have carefully considered your request to receive Aegrotat Standing in POLS 110 (FW 2022/23). After reviewing your file, I have decided to deny your request.
Academic Regulation 10.3.1. states that, Aegrotat estimated standing in a course is reserved for situations in which a student, who has completed and passed at least 60% of the work for a course, but because of illness or other extenuating circumstances beyond his or her control, is unable to complete all the work of the course (see Academic Regulation 6)?. Aegrotat standing is only granted in cases where there are well documented and unforeseen extenuating circumstances outside of a student??s control and the learning outcomes of the course have been satisfied. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students?? records without clear and compelling documentation indicating that the student??s performance was significantly compromised by circumstances beyond his or her control.
Jackson, there is no doubt that there were legitimate circumstances related to your health that made it difficult for you to successfully complete this course, but it is not evident that these circumstances would prevent you from completing the course requirements during this current Summer term 2023. I strongly encourage you to reach out to Professor Goodyear-Grant to discuss the completion of the outstanding course requirements during this current term and by August 30th, 2023. Professor Goodyear-Grant has advised that she is willing to accept the essay and allow you to write the final exam. Tutorial participation is not possible, so she would just add that weight to the other winter semester course components.
Going forward, a good practise for all students is to carefully evaluate your progress in courses during week 7 of the term and if you are struggling in your courses or if your health is suffering, you should drop courses by the week 8 drop deadline.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or had to miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
If you wish to appeal the Associate Dean??s decision to the Board of Studies, information and deadlines can be found at www.queensu.ca/artsci/students-at-queens/academic-appeals (click on ??Board of Studies?). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities https://www.queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at https://www.queensu.ca/ombuds/.
Student Academic Appeals Policy (SAAP) https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policyE and Rules of Procedure for USAB https://www.queensu.ca/secretariat/policies/senate/student-academic-appeals-policy/usab-rules-of-procedure are Queen??s university Senate approved appeal policies. In the event that an inconsistency arises between these policies and Arts & Science regulations, SAAP and USAB will supersede.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20359249Ain
Cc: Professor Goodyear-Grant
Arts and Science
Generated May 8, 2023 at 10:34:05 AM.