Decision Letter
Submission Number: 10670
Decision Date: June 27, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Aislyn Gee
Student Email: 22agg1@queensu.ca
Course: ASTR 101
Term: Fall
Year: 2022
Category: Drop a course after the academic deadline
Course: DEVS 220
Term: Fall
Year: 2022
Category: Drop a course after the academic deadline
Course: ENSC 103
Term: Fall
Year: 2022
Category: Drop a course after the academic deadline
Course: HLTH 101
Term: Fall
Year: 2022
Category: Drop a course after the academic deadline
Course: HIST 109
Term: Winter
Year: 2023
Category: Drop a course after the academic deadline
Dear Aislyn Gee:
I was sorry to read of the challenges you outlined in your petition letter. I have carefully considered your request to waive the Faculty ruling that you be “Required to Withdraw for One Year”. After reviewing your file, I have decided the following:
To grant your request to drop ASTR 101, DEVS 220, ENSC 103, HLTH 101 (F22) after the academic deadline which will therefore remove the Faculty ruling that you be "Required to Withdraw for One Year". I have granted these late drops based on the academic impacts of your extenuating circumstances as confirmed by the documentation that you supplied. You may now resume your studies at Queen's University.
To deny your request to drop HIST 109 (W23) after the academic deadline. I am sympathetic to your situation and recognize that this is a difficult decision however the documentation that you supplied indicates that you have been receiving support for your extenuating circumstances since January of 2023, before the drop deadline of the Winter term. As you know, courses must be dropped on SOLUS within the published deadlines. It is the student’s responsibility to pause and evaluate the impact of extenuating circumstances on their classes during week 7 of the term. If they have fallen behind in a course or find the material too difficult, they should drop the course by week 8 of term. The drop deadlines, outlined in the “Important Dates” section on the Faculty of Arts and Science web page, have been established to ensure fair and equitable treatment of all students.
As you continue in your course of study it is your responsibility to take steps for the successful completion of your program and maintain a GPA consistent with the requirements of your plan. These are some strategies that I strongly encourage you to consider:
· Choose courses carefully. As you know, achieving a higher grade in a repeated course will improve your GPA. This course of action will help to ensure you will be in good academic standing and not at risk of being required to withdraw for three years.
· Reflect on your program choice. Are you in the right plan for your interests and aptitudes? Your Academic Advisement Report in SOLUS will allow you to see your remaining requirements and help you plan out future courses. You can read about the other program/plan options that may interest you in the Academic Calendar at queensu.ca/academic-calendar/arts-science/schools-departments-programs/.
· Seek out the advice necessary to improve your academic performance. The Arts and Science Faculty Office is located in Dunning Hall (main floor). You can book an appointment with an Academic Advisor online at queensu.ca/artsci/undergrad-students/student-services/academic-advising or by phone 613-533-2470. Academic advising may also be available through your Plan Department. · Student Academic Success Services (SASS) sass.queensu.ca/ in Stauffer Library provides a range of services, including workshops designed to improve study skills and develop strategies for meeting the demands of academic life. · The Student Wellness Services Centre queensu.ca/studentwellness/ located in Mitchell Hall, is
available to all Queen’s students. SWS offers counselling as well as individual consultation to aid in coping with difficulties of a more personal nature.
· Academic Consideration is a process for the university community to provide a compassionate response to assist students experiencing a short-term extenuating circumstance. You can familiarize yourself with your consideration options at: queensu.ca/artsci/accommodations.
If you wish to appeal the Associate Dean’s decision to the Board of Studies, information and deadlines can be found at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Submit a Board of Studies Appeal Here”). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at queensu.ca/ombuds/.
Please read the document which will follow this letter carefully. It contains important information concerning your current academic standing. If you have any questions about the information, please contact the Faculty Office to schedule an appointment with an Academic Advisor.
I wish you success in your studies next year.
Yours sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Decision Date: June 27, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Aislyn Gee
Student Email: 22agg1@queensu.ca
Course: ASTR 101
Term: Fall
Year: 2022
Category: Drop a course after the academic deadline
Course: DEVS 220
Term: Fall
Year: 2022
Category: Drop a course after the academic deadline
Course: ENSC 103
Term: Fall
Year: 2022
Category: Drop a course after the academic deadline
Course: HLTH 101
Term: Fall
Year: 2022
Category: Drop a course after the academic deadline
Course: HIST 109
Term: Winter
Year: 2023
Category: Drop a course after the academic deadline
Dear Aislyn Gee:
I was sorry to read of the challenges you outlined in your petition letter. I have carefully considered your request to waive the Faculty ruling that you be “Required to Withdraw for One Year”. After reviewing your file, I have decided the following:
To grant your request to drop ASTR 101, DEVS 220, ENSC 103, HLTH 101 (F22) after the academic deadline which will therefore remove the Faculty ruling that you be "Required to Withdraw for One Year". I have granted these late drops based on the academic impacts of your extenuating circumstances as confirmed by the documentation that you supplied. You may now resume your studies at Queen's University.
To deny your request to drop HIST 109 (W23) after the academic deadline. I am sympathetic to your situation and recognize that this is a difficult decision however the documentation that you supplied indicates that you have been receiving support for your extenuating circumstances since January of 2023, before the drop deadline of the Winter term. As you know, courses must be dropped on SOLUS within the published deadlines. It is the student’s responsibility to pause and evaluate the impact of extenuating circumstances on their classes during week 7 of the term. If they have fallen behind in a course or find the material too difficult, they should drop the course by week 8 of term. The drop deadlines, outlined in the “Important Dates” section on the Faculty of Arts and Science web page, have been established to ensure fair and equitable treatment of all students.
As you continue in your course of study it is your responsibility to take steps for the successful completion of your program and maintain a GPA consistent with the requirements of your plan. These are some strategies that I strongly encourage you to consider:
· Choose courses carefully. As you know, achieving a higher grade in a repeated course will improve your GPA. This course of action will help to ensure you will be in good academic standing and not at risk of being required to withdraw for three years.
· Reflect on your program choice. Are you in the right plan for your interests and aptitudes? Your Academic Advisement Report in SOLUS will allow you to see your remaining requirements and help you plan out future courses. You can read about the other program/plan options that may interest you in the Academic Calendar at queensu.ca/academic-calendar/arts-science/schools-departments-programs/.
· Seek out the advice necessary to improve your academic performance. The Arts and Science Faculty Office is located in Dunning Hall (main floor). You can book an appointment with an Academic Advisor online at queensu.ca/artsci/undergrad-students/student-services/academic-advising or by phone 613-533-2470. Academic advising may also be available through your Plan Department. · Student Academic Success Services (SASS) sass.queensu.ca/ in Stauffer Library provides a range of services, including workshops designed to improve study skills and develop strategies for meeting the demands of academic life. · The Student Wellness Services Centre queensu.ca/studentwellness/ located in Mitchell Hall, is
available to all Queen’s students. SWS offers counselling as well as individual consultation to aid in coping with difficulties of a more personal nature.
· Academic Consideration is a process for the university community to provide a compassionate response to assist students experiencing a short-term extenuating circumstance. You can familiarize yourself with your consideration options at: queensu.ca/artsci/accommodations.
If you wish to appeal the Associate Dean’s decision to the Board of Studies, information and deadlines can be found at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Submit a Board of Studies Appeal Here”). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at queensu.ca/ombuds/.
Please read the document which will follow this letter carefully. It contains important information concerning your current academic standing. If you have any questions about the information, please contact the Faculty Office to schedule an appointment with an Academic Advisor.
I wish you success in your studies next year.
Yours sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
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