Decision Letter
Submission Number: 10897
Decision Date: September 18, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Rostin Maafi
Student Email: 20rm23@queensu.ca
Course: MATH 111
Term: Fall/Winter
Year: 2021
Category: Drop a course after the academic deadline
Course: CISC 204
Term: Fall
Year: 2022
Category: Drop a course after the academic deadline
Course: CISC 124
Term: Fall
Year: 2021
Category: Drop a course after the academic deadline
Course: CISC 235
Term: Winter
Year: 2023
Category: Drop a course after the academic deadline
Course: CISC 204
Term: Winter
Year: 2023
Category: Drop a course after the academic deadline
Course: STAT 263
Term: Winter
Year: 2023
Category: Drop a course after the academic deadline
Dear Rostin:
I was sorry to read of the challenges you explained in your petition letter, and I have carefully considered your request to drop MATH 111 (FW 2020/21); CISC 124 (F 2021); CISC 204 (F 2022); and CISC 235, CISC 204, STAT 263 (W 2023) after the drop deadline. After reviewing your file I have decided the following:
1. To grant your petition to drop CISC 204 (F 2022); and CISC 235, CISC 204, STAT 263 (W 2023). I recognize that the circumstances you outlined inhibited your academic success during the timeframe of these courses and that the documentation you submitted supports this timeframe.
2. To deny your request to drop MATH 111 (FW 2020/21) and CISC 124 (F 2021). As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under "extenuating circumstances." The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students’ records without clear and compelling documentation indicating that the student’s performance was significantly compromised by circumstances beyond his or her control. Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance which occurred after the drop date deadline. I do not see a basis for granting the late drop of these courses since your circumstances and documentation support a timeline after those courses were completed.
Going forward I suggest you pause and evaluate your progress in your courses during week 7 of term. If you have fallen behind in your studies due to your health or other extenuating circumstances, you should drop courses by the week 8 drop deadline.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
Please note that if you wish to appeal for a tuition refund, you must submit a separate appeal through the Registrar’s office. Here is a link for that appeal:
http://www.queensu.ca/registrar/sites/webpublish.queensu.ca.uregwww/files/files/Tuition_Fee_Amendment_Appeal_Form.pdf
Note that any change in academic registration may impact government or private-firm student financial assistance eligibility and/or funding. Please consult with the Student Awards Office, Office of the University Registrar, Gordon Hall, to understand the potential implications of changes to course or program registration and/or the consequences of not successfully completing the required course load.
If you wish to appeal the Associate Dean’s decision to the Board of Studies, information and deadlines can be found at https://www.queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Submit a Board of Studies Appeal Here”). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities https://www.queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at https://www.queensu.ca/ombuds/.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20250439Maafi
Decision Date: September 18, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Rostin Maafi
Student Email: 20rm23@queensu.ca
Course: MATH 111
Term: Fall/Winter
Year: 2021
Category: Drop a course after the academic deadline
Course: CISC 204
Term: Fall
Year: 2022
Category: Drop a course after the academic deadline
Course: CISC 124
Term: Fall
Year: 2021
Category: Drop a course after the academic deadline
Course: CISC 235
Term: Winter
Year: 2023
Category: Drop a course after the academic deadline
Course: CISC 204
Term: Winter
Year: 2023
Category: Drop a course after the academic deadline
Course: STAT 263
Term: Winter
Year: 2023
Category: Drop a course after the academic deadline
Dear Rostin:
I was sorry to read of the challenges you explained in your petition letter, and I have carefully considered your request to drop MATH 111 (FW 2020/21); CISC 124 (F 2021); CISC 204 (F 2022); and CISC 235, CISC 204, STAT 263 (W 2023) after the drop deadline. After reviewing your file I have decided the following:
1. To grant your petition to drop CISC 204 (F 2022); and CISC 235, CISC 204, STAT 263 (W 2023). I recognize that the circumstances you outlined inhibited your academic success during the timeframe of these courses and that the documentation you submitted supports this timeframe.
2. To deny your request to drop MATH 111 (FW 2020/21) and CISC 124 (F 2021). As you know, courses must be dropped on SOLUS within the published deadlines. The Academic Regulations (Appeal of Academic Decisions, IIIb) stress that exceptions to this will only be waived under "extenuating circumstances." The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students’ records without clear and compelling documentation indicating that the student’s performance was significantly compromised by circumstances beyond his or her control. Extenuating circumstances normally involve a significant physical or psychological event that is beyond your control and debilitating to your overall academic performance which occurred after the drop date deadline. I do not see a basis for granting the late drop of these courses since your circumstances and documentation support a timeline after those courses were completed.
Going forward I suggest you pause and evaluate your progress in your courses during week 7 of term. If you have fallen behind in your studies due to your health or other extenuating circumstances, you should drop courses by the week 8 drop deadline.
Another tool to manage your academics in addition to dropping a course by the drop deadline is our Academic Consideration protocol. A student can request short term consideration if they need more time to complete an assignment or miss a class due to documented extenuating circumstances. Here is the link for information about that process:
https://www.queensu.ca/artsci/undergrad-students/academic-consideration-for-students
Please note that if you wish to appeal for a tuition refund, you must submit a separate appeal through the Registrar’s office. Here is a link for that appeal:
http://www.queensu.ca/registrar/sites/webpublish.queensu.ca.uregwww/files/files/Tuition_Fee_Amendment_Appeal_Form.pdf
Note that any change in academic registration may impact government or private-firm student financial assistance eligibility and/or funding. Please consult with the Student Awards Office, Office of the University Registrar, Gordon Hall, to understand the potential implications of changes to course or program registration and/or the consequences of not successfully completing the required course load.
If you wish to appeal the Associate Dean’s decision to the Board of Studies, information and deadlines can be found at https://www.queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Submit a Board of Studies Appeal Here”). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities https://www.queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at https://www.queensu.ca/ombuds/.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
20250439Maafi
Generated September 18, 2023 at 10:43:43 AM.